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Planning and use of funding instruments

Agenda 2000 outlines funding mechanisms under EU cohesion policy for efficient planning, programming, evaluation, and financial management. Learn about roles, responsibilities, additionality, co-financing rates, and monitoring arrangements.

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Planning and use of funding instruments

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  1. Planning and use of funding instruments Objective 1 • 1 CSF, with 1 OP per region (or SPD if < 1 billion EURO) • funded by the ERDF, ESF, EAGGF-Guidance, FIFG Objective 2 • 1 SPD per region (NUTS II level) • funded by the ERDF, ESF (EAGGF-Guarantee) Objective 3 • 1 SPD per country • funded by the ESF Community Initiatives: one Fund per Initiative Agenda 2000

  2. Partnership arrangementsA more decentralised cohesion policy • Within the Member States: • a wider definition of the partnerships: • * regional and local authorities and other competent authorities • * economic and social partners • * other competent bodies including NGOs, environmental sector etc. • active involvement of partners in all stages of programming Agenda 2000

  3. Partnership arrangementsA more decentralised cohesion policy • Between the Commission and the Member States • a clear definition of responsibilities with 3 key players • * the Commission • * the programme Management Authority • * the Monitoring Committee Agenda 2000

  4. Programming: 4 main steps 1. Programme guidance issued by the Commission 2. Development plans submitted by Member States after consultation with partners 3. Adoption of strategy by the Commission: • quantified strategic targets • priorities • funding allocations 4. Detailed programming of measures by Management Authority and Monitoring Committees Agenda 2000

  5. Planning and programming timetable • Plans and programmes to cover 7 years (except transition areas) • Plans submitted by Member States within 4 months of list of eligible regions concluded • Commission decision within 5 months of receiving plans: CSF or SPD • Commission decision within 5 months of receiving proposed OPs • Member States to submit Programme Complement within 3 months of approval of SPD or OP Agenda 2000

  6. Requirements of plans and programmes • Regional Developments Plans: • reinforced ex- ante evaluation • Community Support Framework, SPDs: • strategic priorities, financial allocations and methods of implementation….. • SPDs and OPs will no longer contain measures, as they did before • Programme Complement: measures, finance by measure, beneficiaries, publicity actions Agenda 2000

  7. Programming: who does what? (1) Commission: • determines eligible regions and indicative financial allocations • establishes programme guidance • adopts (modifies) programmes only at the level of strategic priorities • monitoring at strategic level • approves large-scale projects (>EURO 50 million) Agenda 2000

  8. Programming: who does what? (2) Member State - Management Authority: • prepares plans • prepares and adopts the programming complement • sub-delegates responsibilities as necessary - global grants • selects projects • prepares annual report • implements the mid-term evaluation • ensures that information and publicity rules are adhered to Agenda 2000

  9. Programming: who does what? (3) Member State - Monitoring Committee • agrees on programming complement • lays down project selection criteria • monitors programme implementation: • proposes programme changes to Management Authority • agrees on proposals to change programming complement • approves mid-term evaluation • agrees annual report Agenda 2000

  10. Additionality “The Funds may not replace public or other equivalent structural expenditure by the Member State” • 3 verifications: ex-ante, mid-term, ex-post • measured against structural expenditures in all Obj. 1 regions (for Obj. 1)... • ...or expenditures on active labour market policies outside Obj. 1 regions (for Objs. 2 and 3) Agenda 2000

  11. Ceilings on co-financing ratesMaximising the leverage • calculated at measure level • general conditions unchanged • new ceilings where substantial revenue generated from infrastructure: • Obj. 1: 40% + 10% for Cohesion Fund states • Obj. 2: 25% • can be 10% higher if not direct grants • and where investment in firms: • Obj. 1: 35% • Obj. 2: 15% • can be 10% higher for SMEs if not direct grants Agenda 2000

  12. Monitoring arrangementsA more transparent implementation • Key annual encounters: • Commission and Management Authority for management questions • Commission and control authorities for control questions • Monitoring of targets for quantified indicators • Mid-term review of implementation • Improved information and publicity system Agenda 2000

  13. Evaluation: a tool for better programming • ex-ante evaluation submitted by Member State with plans; new emphasis on • employment situation • environmental impact • equality between men and women • mid-term evaluation implemented by Managing authority using an independent expert: consequences for reprogramming • ex-post evaluation implemented by European Commission by 2009 Agenda 2000

  14. Financial ManagementCombining simplification and efficiency • automatic annual commitments • automatic de-commitment of unused resources • payment on account of 7% on the adoption of the programme • new system of reimbursements against expenditure incurred • final payment of 5% at closure of programme • flat-rate indexation of 2% built into budget with review for 2004-2006 Agenda 2000

  15. Financial ControlA clearer division of responsibilities • Member States responsible for: • efficient systems for financial control • prevention of irregularities • correction of irregularities • ensuring compliance with Community law • Commission responsible for: • checks on efficiency of financial control systems • consequences: possible suspension or cancellation of payments • organisation of annual meetings Agenda 2000

  16. The performance reserveA new tool to encourage improved performance • 4% of national resources allocated before 31.3.2004 • assessment of programme performance based on: • realisation of aims decided ex-ante • the quality of the programme management • the absorption of EU resources and their leverage effect • choice of indicators by Member State, based on proposals by Commission • Member State proposes successful programmes • allocation of Funds by the Commission Agenda 2000

  17. Closing ongoing programmes • Programmes before 1994 • requests for payments until 31.3.2001 • automatic decommitments until 30.9.2001 • Programmes from period 1994-1999: • requests for payments until 31.3.2003 • automatic decommitments until 30.9.2003 Agenda 2000

  18. Commission implementing decisions • Eligibility of expenditure (article 30) • Use of the EURO (article 33) • Financial control (article 38) • Financial corrections (article 39) • Information and Publicity (article 46) ….others if necessary Agenda 2000

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