Funding and Program Planning

1. Funding and Program Planning

2. Intro to Funding • As a Purdue RA, you are fortunate enough to get multiple resources that can help fund events that you want to plan • You are not limited to planning events that have no cost associated with them • The two most important sources of funding for RAs include floor funds and hall/club funds

3. Floor Funds • Though not necessarily a universal term, floor funds simply refers to the money directly allotted to your community • This money can be used to purchase food, subsidize tickets, or fund other items you would like to use for your residents • RAs can receive different amounts of floor funds depending on their hall, but it typically is around $200

4. Hall Funds • Hall funds are generated from housing costs as a portion that each student pays to their respective hall • This provides any given hall with potentially tens of thousands of dollars to plan “all-hall” events throughout the year • This is relevant for an RA for two main reasons: • Residents from anywhere in the hall can attend • RAs can request funds from the hall to use for an all-hall program they would like to plan • Hall funds are frequently used in events including free pizza, hall dances, comedy groups, inflatables, cookouts, and transportation, to name some

5. Floor Funds vs. Hall Funds • To use floor funds, RAs can use CPK directly or the Purdue credit card for their hall (P-card) • To use hall funds, RAs can use CPK directly or the P-card • When using CPK online (see demo), be sure to specify which account is being used so that the appropriate source is billed • The billing source is different when the order comes out of one type of funding • This would matter whether you use money lent from club or funds you personally have access to for your floor

6. Important Resources • Two resources are very commonly used by RAs throughout the year, including CPK and outside vendors • CPK stands for Central Processing Kitchen, a service located in Meredith Hall that provides university-purchased goods and distributes them when ordered for an event • CPK not only delivers but can cater, too! • Outside vendors include certain university-approved restaurants and food providers that are allowed to deliver their goods if an RA or hall orders food from them • Examples include Papa John’s, Insomnia Cookies, and Orange Leaf

7. When do I use funding? • Use your FLOOR FUNDS when planning an event for just your residents on a particular floor or in a particular living space • Ask for HALL FUNDS if you are planning a hall event or hall trip that you will help coordinate that the whole hall can use

8. Where do I buy from? • Use CPK when you need items that they offer • Coca-Cola products • Many baked goods • Cooking kits • ***any other particular item CPK offers/sells • Use outside vendors if they are approved or provide something CPK doesn’t • The best example is Wal-Mart • You should NOT BUY items at Wal-Mart you could directly buy from CPK • CPK is in-house, and provides a fast and reliable delivery food service, so it is expected and required to use this resource if they offer what you would like to order

9. Steps For Funding Choices • 1. What type of event am I planning? / What or who will pay for the event? • Floor event? – floor funds • Hall event? – hall funds • 2. If I need CPK, have I placed an order online more than 4 business days in advance? • If it is an outside vendor, have I ordered what I need in enough time? • 3. If I use an outside vendor and have to pay in person, have I checked out the P-card in advance?