Developing a Strategic Partnership That Works An Emergency Management and Preparedness Design Package for Colleges and

1. Developing a Strategic Partnership That WorksAn Emergency Management and Preparedness Design Package for Colleges and Universities FEMA Higher Education Conference Emmitsburg, Maryland June 7 - 9, 2010

2. The Partners • Steven Wilmes: Alliance of Schools for Cooperative Insurance Programs (ASCIP) • Peter Wright: California Community Colleges Chancellor’s office (CCCCO) • Craig Zachlod: Global Community College, Inc. (GCC)

3. What is a Strategic Partnership? From Wikipedia “A strategic partnership is a formal alliance between two [organizations], usually formalized by one or more business contracts but falls short of forming a legal partnership or, agency, or corporate affiliate relationship.”

4. ASCIP 172 Members 142 in P&L and W/C Over 2,000 School Sites CCCCO 2.89 million students 72 districts 112 colleges About the Partners • GCC • 501(c)(3) • Emergency Consulting Services

5. The Tipping Point – What created the need? • Disaster Resistant California Community Colleges Project • 2007 - California Senate Bill 166 gave the Chancellor’s Office the charge of working with the California Emergency Management Agency to set emergency preparedness standards and guidelines.

6. Traditional vs. New Methods • Traditional approaches were not as effective • Too costly • New methods of learning • iPod • Websites • Videos • New Media

7. “How do we get by in difficult times?” According to Chancellor Jack Scott… • Prioritize • Aggressively seek funds to supplement state dollars • Explore new and innovative ways to get the job done • Develop strategic partnerships

8. The CCCCO Solution • Use new technologies • Solve the educational needs of the community • Create a unique and sustainable product • Create a low-cost resource package for easy dissemination • Create multi-media delivery options • Develop a multi-media package covering best campus EM practices and providing a wealth of resource materials

9. The Challenge • Cost effectiveness • Provide Emergency Management training support for more than 112 clients • Leverage training resources • Easily disseminate common compliance information • Meet the needs of varied clients and provide resource materials for trainers and consultants

10. CCCCO Challenges: • Economically meet training support needs for clients on limited budgets • Support ICS/SEMS/NIMS compliance among colleges and universities • Provide a model for coordinated campus community-wide emergency response • Help all staff understand who is responsible for selected areas • Share common practices statewide • Disseminate common information

11. ASCIP Challenges • Determine our goals – marketing vs. educational product • Role as a funding mechanism • Serving a wider population of school members • CCDs, K12s, ROPs, Charters • Unknown artists and actors • Approval of Executive Committee • Trust in the process • Collaboration Technologies • Content Facts

12. Selecting Content • Risk, Loss, Laws and Liabilities • Campus Roles and Responsibilities • EM Best Practices • EOP/EOC • ICS/SEMS/NIMS • Special Needs • Campus Preparedness for All

13. Introduce Emergency Management Principles of Best Practice • 4 Phases • Prevention/Mitigation • Preparedness • Response • Recovery

14. GCC Challenges • Motivation • EM as a priority • Selecting standards • Selecting content • SEMS/NIMS issues • Targeting audience • Covering EM key issues and best practices

15. Preparedness Responsibilities of District/Campus Site Administrators • Inform all employees of their potential roles as Disaster Service Workers (DSWs) during declared emergencies • Minimal training required-for diverse staff and record of participation • ICS/SEMS/NIMS Emergency Operation Plan/ Related Training at appropriate levels • Campus Emergency Response Teams • Total campus preparedness • Campus CERT

16. Recommended Campus Emergency Manager Responsibilities • an annually revised EOP completed by September 30 • a designated campus emergency manager • ICS/SEMS/NIMS Trained ER team • a site team trained to staff and activate and maintain an EOC • conduct of varied campus drills and exercises

17. The GCC Solution • Pool resources of non-profit organizations with common missions • Create a multi-media product for online and mail distribution • Create an enduring and reproducible resource

18. Motivations • Threats and Disasters • The Grand Jury Courtroom • Examples of best practices • Principles of Emergency Management

19. Risk Assessment as a Priority and Basis of Emergency Operations Plan (EOP) Best Practices • Emergency Management Plan (policies and procedures) • Emergency Operations Plan (practice-event or incident response action) • Event Specific Plan (Pandemic) • Playbooks specific responder plans

20. Effective Risk Assessment is Key to Effective campus EOP • Identify the hazards and potential frequency • Decide who might be harmed and how, as well as how much, the impact • Evaluate the risks and decide on precautions/preparedness • Record your findings and implement them • Review your assessment and update if necessary

21. Summary: Recommended Checklist for District/Campus Site Preparedness • Designated EM Contact Person/Manager on each site/Alternate • RA based EOP completion and reviewed by district EM annually • Team designated and trained in SEMS/NIMS (track training) • Track training: DSW, IS 100sc/ • SEMS/NIMS, Exercises, C-CERT • Designate and Equip EOC • Continuous Executive Training • Work with community& agencies • Mutual Aid and other agreements • Campus Alert/Notifications System • Total Campus preparedness

22. Review Portions of the Video and Resource Disk • Available to campuses through ASCIP,CCCCO and GCC. • Consultants and workshop personnel available to help your campus prepare and respond • Contact anyone of the partners • Feedback • Available free here or $29.95 + S&H

23. We are available to assist you . . . Contact Information: • Steve Wilmes – ASCIP wilmes@ascip.org 562.404.8029 • Peter Wright – CCCCO pwright@cccco.edu 916.445.1798 • Craig Zachlod - GCC, Inc. czachlod@gccu.us 707.463.1142