Project Management in Context

1. Project Management in Context Presented by Prof Rodney Walker with thanks to Aspro BambangTrigunarsyah Faculty of Built Environment & Engineering

2. Project Definition • A project is a temporary endeavour undertaken to create a unique product, service, or result (PMBOK 2008) • A project can create: • A product that can be either a component of another item or an end item in itself • A capability to perform a service • A result such as an outcome or document (e.g., research projects) • Examples of projects include, but are not limited to: • Developing a new product or service • Effecting a change in structure, staffing, or style of an organization • Developing or acquiring a new or modified information system• • Constructing a building or facility • Implementing a new business procedure or process

3. Project categorisation Attributes for classifying projects (Shenhar & Wideman 2000) • Types of product • Tangible Product • Intangible Product • Types of work: • Craft Work • Intellect Work

4. (Shenhar & Wideman 2000)

5. Project management • is the application of knowledge, skills, tools and techniques to project activities to meet project requirements (PMBOK 2008) • is accomplished through the appropriate application and integration of project management processes

6. Project & project management context The Standard for Portfolio Management 2006

7. Research Study • What is the project in this context? • What output is the project deliver? • Is your project part of a research program?

8. Project Management Process Group • Initiating processes • Defines and authorizes the project or a project phase • Planning processes • Defines and refines objectives, and plans the course of actions required to attain the objectives and scope that the project was undertaken to address • Executing processes • integrates people and other resources to carry out the project management plan for the project. • Monitoring and Controlling processes • Regularly monitors and measures progress to identify variances from the project management plan so that corrective action can be taken when necessary to meet project objectives • Closing processes • formalizing acceptance of the product, services or results and brings the project or a project phase to an orderly end.

9. Manage your project scope What is Scope in Project Context? • Product scope. • The features and functions that characterize a product, service, or result • Project scope. • The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions

10. Manage your project scope: where it starts? • Collect Requirements: • Defining and documenting stakeholder’s needs to meet project objectives • Describes the conditions or capabilities that must be met or possessed by the deliverables of the project to satisfy a contract, standard, specification, or other formally imposed documents • a further breakdown of the deliverables • are individuals and organizations that are actively involved in the project, or whose interests may be affected as a result of project execution or project completion. • may also exert influence over the project’s objectives and outcomes (positively or negatively).

11. Project Stakeholders Other Project Team Members Project Manage-ment Office Project Manage-ment Team Sellers/ Business Partners Other Stakeholders Operations Management Project Manager Functional Managers Portfolio Manager Program Manager Customers / Users Sponsor Project Team The Project

12. Research Study • What is the project in this context? • What output is the project deliver? • Is your project part of a research program? • What are the requirements? • Who are the key stakeholders? • Who is the project manager? • Who is the project sponsor? • Who are the other key stakeholders?

13. Define Scope • developing a detailed description of the project and product • translating project objectives into project’s deliverables and the work required to create those deliverables

14. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Project scope statement includes:

15. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Project scope statement includes: • characteristics of the product, service, or result that the project was undertaken to create.

16. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Project scope statement includes: • Process and criteria for accepting completed products, services or results

17. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Project scope statement includes: • tangible, verifiable products , services, or results that must be produced to complete a project or part of a project • may include intermediate products, components or services from individual task necessary for accomplishing the end results • are part of a generally sequential logic designed to ensure proper definition of the product of the project • are always measurable

18. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Project scope statement includes: • It states explicitly what is excluded from the project • Helps to manage stakeholders’ expectation

19. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Project scope statement includes: • anything that restricts or dictates the actions of the project team • the triple constraints—time, resources, and quality

20. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Project scope statement includes: • events or actions believed to be true. • assumptions should always be documented • might include any of the following: • Key project member's & resource availability • Key project member's performance • Key project member's skills

21. Research Study • What is the project in this context? • What output is the project deliver? • What are the requirements? • Who are the key stakeholders? • Who is the project manager? • Who is the project sponsor? • Who are the other key stakeholders? • What is the scope of the project? • What are the objectives? • What is included and excluded?

22. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Research Study • characteristics of the result that the project was undertaken to create. • Attributes of your thesis or • Features of your design

23. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Research Study • Final seminar

24. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Research Study • Stage 2 report • Confirmation report • Thesis • Progress report

25. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Research Study eg • Study/case studies cover only in certain area/geographical area (Brisbane/Queensland) • The survey respondent includes only project owners, not project consultants or contractors

26. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Research Study • eg. • Fund (scholarship) • time, • lab (availability/accessibility)

27. Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Research Study eg. • resource availability • Access to source of data

28. Next steps: • Defineactivities that need to be performed to produce the various project deliverables • identify and document dependencies among activities (Activity Sequencing) • estimate the number of work periods that will be needed to complete individual activities • analyse activity sequences, durations, resource requirements, and schedule constraints to create the project schedule

29. Also need to: • Identify and assess the resources required to perform the activities • Identify, assess and develop plan for risk that can hinder you in achieving project goal & objectives