Coalition Development

1. CoalitionDevelopment Kristina Clark Coffee County Anti-Drug Coalition Stephanie Strutner ASAP of Anderson County Patrick Martin Community Prevention Coalition of Jackson County Tabatha curtis Franklin county prevention Coalition

2. Overview Generating Coalition Capacity Coalition Business Operations Coalition Sustainability Questions and Group Dialogue

3. The Power of True Coalition Capacity And How to Accomplish It!

4. Capacity Defined Specific Ability of an entity (person or Organization) or resource, measured in quantity and level of quality, over an extended period.

5. Importance of Capacity Increases sustainability Decreases need for additional overhead in staff and supplies Increases likelihood of reaching goals and objectives Initializes true grassroots community development Sustainability is your Capacity

6. Now What? Some Tips of the Capacity Building Trade Starting Points The Ever Present 12 Sectors Engagement Discover what motivates an individual or organization Not everyone has to love everything about coalition work Think outside the box (Do not always use a universal approach) Youth Parents Businesses Media Schools Youth Serving Organizations Law Enforcement Faith Based and Fraternal Organization Civic and Volunteer Groups Health Care Professionals State, local or tribal agencies Other organizations involved in reducing substance abuse

7. Coalition Branding Coalitions work hard, but are you communicating what you are doing to potential stakeholders? • Get involved in other community councils and organizations including local government. • Be open to all types of partnerships (model the behavior you want for the coalition). EngagementNote: Branding and Communication does not mean just purchasing coalition t-shirts.

8. Research and Evaluate • Learn about a potential stakeholders wants and needs. Research current projects organizations are working on and how coalition work relates. • Literally evaluate. Survey current members needs and why they are at the table so you can keep them there. Discover What Motivates an Individual or Organization.

9. Not everyone has to love everything about coalition work Match what stakeholders want with initiatives you are working on. Structure meetings to enhance engagement and partnerships. Examples: • Short Term Action Teams (STAT) • Enhanced Agendas • Meeting Evaluations Remember: It is not about you! Leave the ego at the door.

10. Think outside the box (Don’t Always Use a Universal Approach) Target sectors, organizations, and individuals independently. Examples: Thank You Notes Individual Meetings Targeted Workshops Targeted Campaigns Creative Partnerships One coalition one sheeter will not work for all.

11. They’re Here! So…Why Are You Doing All The Work? Leadership Management Delegate Ask…then wait through the awkward silence Allow teams/committee to make their own objectives and action plan Give the coalition members a pat on the back

12. Operating Your Coalition Like a Business What kind of business do you need to be?

13. Is 501c3 appropriate for your community? What is the economic and political landscape of your community? What community resources exist? Are you competing with existing agencies? To be, or not to be?

14. 501c3 Perks Not-so Perky Independently raise funds/ contributions Tax-exempt purchases Eligible for public and private grants Formal structure Limited liability More financial reporting Costly Shared control Public scrutiny

15. Steps in Becoming a Nonprofit • Nonprofit • Apply to file charter with Secretary of State • (Tre Hargett) • What you will need • Bylaws • Articles of Incorporation • Filing fee: $100 • File Charter with Register of Deeds in county of principal office • TN Department of Revenue to make tax exempt purchases • Timeline: approximately 4 months

16. Steps in Becoming a 501c3 • 501c3 • Submit application to IRS • What you will need: • Employee Identification Number (EIN) • State Charter • Articles of Incorporation (including amendments, if applicable) • Bylaws • Financial data (990, budget, audit, etc) • Application fee: $400-$850 • Timeline: approximately 9 months

17. Next Steps • Submit application for state tax-exempt purchases • Cost: Free • Apply for Charitable Solicitations Permit • Cost: $50

18. Your Condensed 501c3 To-Do List State Charter 501c3 application State Tax Exempt application Charitable Solicitations Permit

19. Business Decisions • Evaluate programs, events, initiatives, policy change • Tie spending to outcomes • Generating in-kind donations • Cash versus Accrual accounting • Most NPOs operate on cash-basis • Cash-basis-post entries when cash is disbursed or received • Staff: • Busy versus Effective

20. Good Business Practices • Generate working capital • Implement reimbursement grants • Generate unrestricted funds • Engage in activities restricted by grant funding

21. A.K.A. Income Statement • Know how to interpret • Know how to use to ensure monthly checks and balances of coalition operations Profit & Loss Statements

22. A number of coalitions in Tennessee have been in your shoes. Draw on colleagues for support! Don’t Reinvent the Wheel!

23. Sustaining Your Coalition Activities Beyond grant funding!

24. Sustainability • Do we have the resources to achieve our long-term goals? • What happens when the grant ends? • What do we need in order to remain viable? • Human resources: • Being prepared for turnover in membership, staff, and leadership • Social resources: • Maintaining strong relationships to sector partners, even through reorganization and turnover in those community systems • Material resources: • Identifying available funding streams and staying in tune with the priorities and needs of the community

25. Sustainability Tips Think about sustainability right now, not when your grant is about to end Stay focused on the community’s needs and priorities – don’t change your goals to chase a dollar Diversify – look beyond grants for funding Seek local support – integrate your coalition into the community’s vital systems by providing services no one else can Be flexible – have the agility to adapt as needs change and new priorities develop in the community Source: CADCA National Coalition Institute Sustainability Primer 2010

28. Capacity Resources Important Links http://www.cadca.org/resources/detail/strengthening-partnerships-toolkit http://foundationcenter.org/getstarted/topical/capacity.html Contact Information Tabatha Curtis Franklin County Prevention Coalition (931) 636-9087 tabatha.curtis@fcstn.net Kristina Clark Coffee County Anti-Drug Coalition (931) 247-2542 kclark@ccantidrug.org

29. TN Nonprofit Corporation Charter Instructions • http://www.tn.gov/sos/forms/ss-4418.pdf • 501c3 Application Instructions • http://www.irs.gov/Charities-&-Non-Profits/Application-for-Recognition-of-Exemption • Federal EIN Application • http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Apply-for-an-Employer-Identification-Number-(EIN)-Online • TN Department of Revenue-Exempt Purchases Registration • http://nlc.hosa.org/sites/default/files/TN%20Exempt%20Form.pdf • TN Charitable Solicitations Registration • http://www.tn.gov/sos/charity/co-info.htm Business Resources Stephanie Strutner sastrutner@gmail.com 865-457-3007

30. Sustainability Resources Important Links http://www.cadca.org/resources/detail/sustainability-primer Contact Information Patrick Martin The Community Prevention Coalition of Jackson County Office: (931) 268-4191 Patrick.Martin224@yahoo.com