Provost Forum

1. Provost Forum Provost Office Priorities: Looking Back - 2013-14 Looking Forward - 2014-15 Mark A. Pagano, September 11, 2014

2. New CAS Dean - Dr. Christine Shearer-Cremean • Interim City College Dean - Dr. Rita Kratky • New Associate Dean City College - Dr. Florence Garcia • Permanent Director for e-Learning- Dr. Sue Balter-Reitz • Interim Director of Graduate Studies - Dr. Diane Duin • Academic Senate Chair - Bruce Brumley (final term) • Interim Dual Enrollment Manager - Kelly Pagano • Interim Ex. Campus Business and Prog. Developer - Andi Buckley • 18 new faculty colleagues in 9 departments across allfive colleges Academic Affairs Updates

3. Fall Census Headcount Enrollment

4. Academic Affairs Priorities (2013-14) Priority 1 - Academic Affairs Champions Assigned - Done (Retreat 9/10) Priority 1 - Work out Org Structures for areas reporting to Provost - Library approved; IT approved; AIO approved; OIS approved (?), Extended Campus approved; G&SP approved; COE, CAS, CAHP, & COB approved; City College, ASC, and Graduate Studies in transition Priority 1 - Complete Futureu Strategic Plan First Year Report Project delayed due to Chancellor transition. Original Futureu team will reconvene to determine timing and formatPriority 1 - Implement ASC Task Force Transition Plan ASC Transition Team recommendations to Cabinet approved in April. Faculty moved to MTYCFA - 7/1/2014, Chairsty Stewart named first Chair of Developmental Education Department pending BOR approvalPriority 1 - Complete Program Prioritization and immediately begin implementation of the results – Provost completed recommendation in June 2014, Chancellor awaiting Resource Committee results. MSUB will present to BOR for a brief update in September

6. Graduate Studies Organizational Chart Provost Deans with Graduate Programs Graduate Studies Director University Graduate Committee Academic Senate Graduate Studies Recruiter Graduate Studies Admin. Associate Graduate Program Directors

7. Academic Affairs Priorities 2013-14 (continued) Priority 1 - Work with Deans on College-related issues - New PD Funds guidelines (done), OTO guidelines (in EBC discussions), Post- retirements process (done, all 2014 requests approved) New recruitment guidelines(approved, however a conflict with other MSUB policies was discovered), Assessment budgets development (done) Priority 1 - Work with Academic Senate on issues raised - APC strategy(done), Course academic home report (nearing completion ) Priority 1 - Work with FA/MTYFA on issues raised - Inversion/compression raises were approved and both new contracts have been ratified, Both MTYFA and FA have new merit process/amounts Priority 1 - Conduct Academic Affairs searches - CC Dean under way Priority 1 - Work with OCI and OIS to establish and institutionalize new Faculty Excellence Awards for Community Engagement, and Inter- national Outreach - Done (except for sustaining award funding) Priority 1 - Work with MSUB Foundation to raise significant portion of funds for Yellowstone Hall – Case Statement and drawings received approximately $680K raised to date

8. Academic Affairs Priorities 2013-14 (continued) Priority 1 - Complete Academic Affairs Unit-level strategic plans and implementation a tracking system through Asana – 2/28/14 deadline, software is up, All Colleges and AA areas approved by Cabinet and Dr. Redinger is beginning implementation with Cabinet Priority 1 - Complete organizational structure, operation guidelines and policies for MSUB Extended Campus - Facility transition complete Operating documents approved/in use (Open House: (9/23/14, 4-6 pm) Priority 2 - Work collaboratively with University Relations to formulate and launch marketing strategies for Extended Campus and e-Learning - Preliminary discussions underway – update later this fall Priority 2 - Begin acquisition and implementation of a University Calendar Tool – Project nearing completion. Stewards assigned and trained, Campus roll out early this fall Priority 2 - Look at possible implementation of e-Learning Proctoring Center and new TEAL Classroom – Classroom complete and being used, assignment guidelines currently being developed, Proctoring Center still under discussion

9. Academic Affairs Priorities 2013-14 (continued) Priority 1 – Plan, organize and host 2nd Annual OneMSU Symposium – (Date originally set for October 29-30, 2014). OneMSUdelayed until Spring 2015, Possible Topic: Transfer/PLA/ Competency-based LearningPriority 1 – Implement PLA pilot with OCHE and CAEL – MOU has been developed, Portfolio course established, project still being vetted across campus and in larger setting across MUS (EDU 294 WK:CAEL Experiential Learning) OCHE Pilot with 3 MUS Colleges ($10K-2Yrs.) - To retain and graduate more adult students, Prior Learning Assessment (PLA) - awarding college credit for college-level learning from work and life experience can be standard practice at MSUB. The Council for Adult and Experiential Learning (CAEL) can help develop and optimize our program. Since 1974, they have created standards for awarding college credit through assessment, trained faculty evaluators, and have conducted research on the outcomes of these efforts.

10. Academic Affairs Priorities 2014-15 Priority 1– Additional Budget reductions need to be considered to compensate for additional Fall 2014 enrollment decrease (UBC 9/23/14) Priority 1– We have been asked to investigate having increased faculty participation and professional development in MSUB advising processes Priority 1 – Departments need to look at POS to determine if they are still the best track through their programs and to ensure consistency with Degree Works Priority 1 – Enhance department chair and faculty participation in New Student Orientation and campus visits by students and parents Priority 1 – Work with Student Affairs on enhancement of the FYE Priority 1 – Work with Deans, IT staff, e-Learning Director, and e-Learning Fellows to enhance strategic online learning initiatives Priority 1 – Actively participate with Chancellor’s Student Success Initiative, Re-invigorate Futureu process (Provost and AS Chair to lead)

11. Academic Affairs Priorities 2014-15 (continued) • Priority 1– Formalize the new Pre-Engineering curriculum and work out partnerships with Billings Schools and MT Engineering Colleges • Priority 1 – Launch a Comprehensive “Tool Kit” to better support and enhance success in faculty scholarly/pedagogical activities • New CARE timeline and increased allocation (now in 3 parts) • Possible new Summer Stipend Program and/or new Academic Year Release Time Program for faculty grant writing development • Significant e-Learning Program/Certificate/Course development initiative being released this fall • Idea of a Teaching and Learning Support Center being discussed that would parallel the work going on in e-Learning • Priority 1 – Electronic submission of P/T documents pilot with two faculty members, FA, DRTC and URTC • Priority 2 – Equipment solicitation coming out earlier this fall

12. September 17-18, 2014 AA BOR Agenda Items• Create a new Academic Department at City College – Developmental Education• Create a new center in CAS – Women and Gender Studies Center • Delay CAHP item until November BOR – Institute for Medical Services Research and Policy

14. OCHE/SD-2/MSUB/Other Regional Districts Dual Enrollment PilotIncrease Dual Enrollment options for Billings area HS’s• Enhance existing University Connections Program• Offer at least one Dual Enrollment course at each area high school, including the career center• Expand Dual Enrollment options in local more-rural communities such as Hardin, Laurel, Park City, etc.

15. MSUB Faculty/Staff Drive

16. Questions and Discussion