Construction Projects – Day to Day

1. Construction Projects – Day to Day NC Region Speakers:

2. So you are a Construction Inspector . . . . Now What?

3. Common Construction Terms • Excavation Below Subgrade • Utility Line Opening • Vacuum Truck • Time & Materials • Direct Contractor to Perform Work • Modification to Original Contract • Lane Closure System • Quality Management Program • Quality Control • Quality Verification • Independent Assurance • EBS • Pothole • Vac Truck • T & M • Force Account • Con Mod/Change Order • LCS • QMP (QC, QV, IA) • QC • QV • IA

4. Common Construction Terms • Item Record Account • Inspector Daily Report • International Roughness Index • Hot Mix Asphalt • Asphalt Cement • Performance Graded • High Temp/Low Temp (C) • 147.2 F and -71.6 F IRA IDR IRI Ride Incentive HMA AC PG64-22

5. Construction Inspectors Typical Duties Inspect contractors on site and record in diaries Record materials being used on site, and ensure they are approved to be used on site Mark out removals for contractor Measure items being placed that day and recording them properly. Traffic Inspections Erosion Control Inspections Materials Testing

6. Daily Inspectors Diary • Proper Documentation • Date • Weather • Contractor(s) On Site • Men (Foreman, Operator, Laborer) • Equipment (Make & Model) • Hours of Men & Equipment • Work Performed • Be specific with locations/times • Record Important Conversations

7. Daily Inspectors Diary • Proper Documentation • Do not skimp on content • Initial or sign each diary entry • If you are recording trucks – note truck numbers and companies • Make sure paper diaries have page numbers and easy reference back to diary. • Enter your diaries into Fieldmanager or Fieldbook • You can enter more than one contractor in each electronic diary.

11. Measuring • Check Miscellaneous Quantities (MQ’s)for Required Unit of Measurement • Examples: LF, EACH, TON, SF, LB, DAY, CWT, LS, CY, SY, ACRE, GAL, MGAL • Measure Material Placed on Project • Use Proper Device for the Job • Measuring Wheel • Tape Measures (25 ft &150 ft) • Folding Stick Rule

12. Recording Record Measurements on Statewide Spreadsheets (Pantry 2014) or in Daily Diaries (Green Sheet Examples) Some Calculations May Need to be Drawn on Engineering Paper Be as Accurate as Possible Rounding Errors are Common Have Someone Check Your Work Keep ALL source documents

17. Traffic Inspections Traffic control should be inspected continuously, but more formally once a week. Traffic Control Inspection Checklist in Pantry. Federal Highways random check-ups check for documented proof of Traffic Inspections.

20. So you are a Construction Project Leader . . . . Now What?

21. Construction Project Leaders Typical Duties • Daily Diaries • LCS • Project Record Keeping • Administrative Items • Materials • Contract Modifications • Estimates • Weekly Construction Updates • Main point of contact on a project • In addition to inspectors duties

22. Remember . . . There is no formal procedure, just required information and source documentation Can use diaries, Fieldmanager or combo – just need to reference source documents. Work with the contractor but don’t be afraid to say no.

23. Engineers Diary Can reference in Inspectors Diaries Should have conversations with Contractor Rainfall Required EVERYDAY – calendar day and working day contracts.

24. Lane Closure System (LCS) • Single source of roadway closures used for: • Lane closures • Oversize/overweight permitting • 511 • Should be entered for all state projects • I-39/WIS 29/US 10/ UW 51 have to complete document in region specific pantry folder • Updated as traffic impacts change • Follow requirements laid out in LCS Manual • http://transportal.cee.wisc.edu/closures/ • Use training site to learn the system

25. Contract Administration • General Information • ECIP • Project Leader, PM and Kevin Garrigan review ECIP • Start Construction • Checklist • ECIP • Project Leader, PM and Kevin Garrigan review ECIP • Preconstruction Meeting • LCS • Material E-guide

26. Contract Administration • Contract Modifications • Measurement & Payment • Finals • Final Construction Checklist • DQI • Region Review of Records • Materials Submittal • Reports Submittal • As-Built Plans

27. Estimates Paid off of postings Completed weekly for most project in region Need to send outbox Need to send Fit Contact Project Manager to let them know that Estimate has been Submitted. Need to refresh contract after project manager approves

28. Estimates Generate Post in Field Office Sign and maintain in records

29. Contract Modifications Write up like Special Provisions. Examples in Contact Administration Folder Justify using costs – Previous Bids, Bid Express, Force Account . . .

30. Fieldmanager Walk through Field Manual in Pantry 2014 Program walkthrough -

32. Pantry 2014 • Statewide Forms • Meeting Agendas • EC Paperwork • Pile Driving, etc. • Statewide Spreadsheets • Payment/Measurement • Regional Information • Each Regions own forms that build on primary folders.

33. Timely Decision Making Preconstruction Meeting Weekly Meeting Meeting Minutes/Sign-ins Line of Communication Form Designated Materials Person 3 Week Rolling Schedule Request for Information (RFI) Evaluations