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Resource Planning Task Force March 21, 2014 SPACE

Resource Planning Task Force March 21, 2014 SPACE. University Space Admin Dept. Established October 2010 Staff: Terri Chanyungco, Director Yanping Cui, Coordinator. University Space Admin Dept. KEY RESPONSIBILITIES

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Resource Planning Task Force March 21, 2014 SPACE

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  1. Resource Planning Task ForceMarch 21, 2014SPACE

  2. University Space Admin Dept. • Established October 2010 • Staff: • Terri Chanyungco, Director • Yanping Cui, Coordinator

  3. University Space Admin Dept. • KEY RESPONSIBILITIES • Strategic space planning to ensure KPU’s operational/strategic objectives are met • Develop space plans, policies, procedures standards, benchmarks • Identification of logistics and implications of space usage • Allocation of academic and non-academic space

  4. University Space Admin Dept. • REPORTS TO: • VPA and Provost – Sal Ferreras • Recognizes academic programs as institutional priority and key driver of space use

  5. University Space Admin Dept. • LIAISON • PUE • Facilities • IET • SEM • IAP • Finance

  6. External Space Issues • Rapidly changing labour market • Difficult to forecast skills that will be required • Creates uncertainty re types of space required • Requires post-sec’s to adapt programs quickly • Changes in student demographics • Changes in pedagogy and technology • Will drive how and when space is used

  7. External Space Issues • Declining government funding • Precludes construction of new space • Limits renovations of existing space and furniture and technology upgrades • ie. do the same or more with existing space

  8. Internal Space Issues • Current space is outdated, inflexible • Expensive and time consuming to renovate • Focussed on where we were, not where we are going • Teaching space (12%) is either completely generic or specific purpose (20%) • Very little inter-disciplinary space • Specific purpose space is less efficient than generic

  9. Internal Space Issues • Pressures: • Use of space is crammed into certain hours of week, Fall and Spring semesters • Almost all teaching and working is on site • Not all space is centrally scheduled • Limited non-teaching space for students • Growing academic and research programs • Growing community engagement activities

  10. Internal Space Issues • Human Factors: • Silos within silos • Pervasive attitudes of ownership and entitlement • Emotional attachment to space • People prepared to fight for “their” space • Fear/resistance to change • Need for storage mistaken as need for space

  11. Internal Space Issues • Space administration: • Lack of formal policy and procedure • Crisis allocation based on most pressing priority • Poor space-related communication • - People don’t know how space decisions made • Space related information is housed in multiple depts: • - OREG, HR, IET, IAP, Facilities, ORS, Space Admin, Faculties, etc.

  12. Space Ideals • Flexible space, furniture, technology • Flexible, dynamic foundation to position KPU to be responsive to a broad range of opportunities • Quickly accommodate new/evolving programs/initiatives • Flexibly accommodate new pedagogies, changing office needs • Space aligned with functional requirements, not historical practice

  13. Space Ideals • Interdisciplinary Space • Space that can support multiple activities • - Teaching, research, community engagement • Fosters innovation, creativity, collaboration • Allows quick response to new opportunities at lower cost

  14. Space Ideals • Culture of Space Stewardship • Foster a culture of space caring, sharing, preservation, protection • Everyone feels responsible for ensuring that KPU’s space is used efficiently • Use of space aligned with KPU’s priorities • Open, transparent processes reduce rumor, misinformation, distrust

  15. Recommendations • Formalize planning, processes, decision making • Articulate institutional space expectations, plans for teaching, research, offices, other space • Formalize policy, procedure, standards, benchmarks • Equitable, consistent, efficient decision making, processes, conflict resolution • Space Committee to be a forum for space issues

  16. Recommendations • Integrated Space Database • Connect the 3 legs of the resource stool: • - Budget, HR, Space • Robust information re: • - Amount/composition of space • - Space utilization • Supports: • - Informed, impartial decision making • - Planning, forecasting • - Cost/benefit analysis

  17. Recommendations • Space Communications Plan • 2 way communications with all levels of KPU • Increase awareness of space issues • Formal method of collecting input on key issues, new policies, procedures • Facilitate cultural change

  18. SUMMARY* Spread use of space more evenly over full operating hours* Create flexible, interdisciplinary space to quickly respond to opportunities* Formalize space policy and procedure* Foster a culture of space stewardship* Communicate, communicate, communicate

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