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DBTI Batch ‘81 Homecoming Steering Committee Set-Up

DBTI Batch ‘81 Homecoming Steering Committee Set-Up. Steering Committee. Provides Over-all Direction for all Homecoming Events and Activities Identification of all major events Venue, budget, dates, program details Set-up, Management and Supervision of all Working Committees

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DBTI Batch ‘81 Homecoming Steering Committee Set-Up

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  1. DBTI Batch ‘81 Homecoming Steering Committee Set-Up

  2. Steering Committee • Provides Over-all Direction for all Homecoming Events and Activities • Identification of all major events • Venue, budget, dates, program details • Set-up, Management and Supervision of all Working Committees • Includes committee responsibilities, function and structure • Process, System, SOPS formulation • Guidelines, forms, timelines, etc.

  3. Steering Committee • Management of Finances • Manages all collected funds • Individual / corporate contributions, collections from projects • Payment of suppliers, venue, etc. • Approval of all sub-projects • Mechanics • Funding, etc.

  4. Steering Committee • Coordination of all sub-committee projects • Activities, timing, venue • Coordination with Alumni Officers / DBTI representatives • Conflict resolution • Final say on all issues

  5. Steering Committee Composition • Steering Committee Chairperson • Over-all Direction, presides over committee meetings • Working Committee Vice-Chairpersons (also the Working Committee Heads) • Finance/Collections • Program and Events • Logistics • Special Projects • Public Relations/Marketing • Class Representatives – 2/3 per class (from 4-21 to 4-25)

  6. Responsibilities

  7. Steering Committee Chairperson • Provides over-all guidance to all steering committee members on all activities • Presides over the Steering Committee meetings • Agenda, venue, time/date • Coordination with Alumni Officers / DBTI representatives

  8. Vice-Chairperson (Finance/Collections) • Financial Comptroller • Manages and Monitors financial activities • Collections • Payables

  9. Vice-Chairperson (Program and Events) • Manages the Program and Events Committee • Coordinates all activities of the committee • Proposes all major events and activities • Concept, venue, budget, schedules • Directs all programs and events • Homecoming Entertainment • Homecoming Program • Other Homecoming Activities

  10. Vice-Chairperson (Logistics ) • Coordinates venue of all major events • Venue arrangements, stage/backdrop, etc. • Coordinates with suppliers on all logistics needs of the Steering Committee • Posters, billboards, awards (trophies, certificates, etc ) • Food and Drinks

  11. Vice-Chairperson (Special Projects) • Proposes special projects for fund raising – to the steering committee • Coordinates with the Finance Co-chair, to develop a plan to collect revenue from the projects • Coordinates all activities of all sub-committees on special projects

  12. Vice-Chairperson (Public Relations/Marketing) • Ensures dissemination of information to all alumni (all activities including special projects and major events ) • Ensures attendance of targeted audience for all major events • Number of pax • Spokesperson for the Steering Committee

  13. Class Representatives • 2-3 reps per class (from 4-21 to 4-25) • Represents section in all steering committee meetings • Compose the section sub-committees

  14. Class Representatives • Class Officer-in-charge • Acts as the class chairman and reports to the steering committee • Finance-in-charge • Suggests most efficient manner of collecting personal contributions/donations • In charge of collecting personal donations/contributions • Communications-in-charge • Solicits suggestions from class members • Coordinates with the class OIC re: suggestions/issues raised and other concerns • Manages communication process to all class members

  15. Class Officer-in-Charge • Represents section in all steering committee meetings • Heads the class sub-committee • In coordination with the Vice-chair for Public Relations and Marketing, cascades minutes of the Steering committee meetings directly to class members ( within 48 hours after meeting ) • Manages all activities of class sub-committees • Reports collections (on personal contributions) progress to the Steering Committee • Manages, with the help of the Class Finance-in-charge collection activities for all personal donations of all class members • With the help of the Class Communications-in-charge, solicits/organizes suggestions from class members on proposed activities/ideas and reports them to the steering committee

  16. Nominated People • Joey Marquez • Pilo • Mike N. • Roehl • Fidel • Kirk • Butch • Eric • Bobby D. • Eric Castaneda • Mulong Francisco • Edwin Bayona • Edwin Ocampo • Negs • Frankie Hilario • Joey Verzo

  17. Appointments • Steering Committee Chairperson Joey Benjamin • Working Committee Vice-Chairpersons • Finance/Collections Mon Hildawa w. Bobby D, Mike N. • Program and Events Bong Lim • Logistics Negs Negranza • Special Projects Joey Marquez • Public Relations/Marketing Deng Kibanoff • Class Representatives • 4-21 Nap Bautista • 4-22 Roehl, Kirk, Butch • 4-23 Frankie Hilario • 4-24 Mon Protacio • 4-25 Pilo, Joey Verzo External Auditor – c/o Alumni Office

  18. Committee Rules Established – to guide the conduct of meetings and interactions • Quorum – at least 6 Committee members present • Agreements – 50% + 1 of those present • Conflict/Issues Resolution: • Committee will ask those in conflict to resolve issue themselves up to 1 week • If no resolution, Committee takes over and decides based on agreement rule • If still no resolution, Chairman will have the final say – no appeal • For proper protocol, suggestions pertaining to an area should be coursed through the Working Committee Head

  19. Next Steps • All Committee Members will make their own schedule of activities – using the Activity Tracking Chart (excel format) • Committee Heads will present their plans on the next meeting – Aug. 14, 3:00 pm, Don Bosco Makati

  20. “Blue Sky” ExerciseHomecoming Proposed Major Events • Homecoming Gala • Mass • Program • Concert • Launch of Endowment Fund • Parangal sa Teachers • Back-to-School in half a day • Family Day • Sports Day • Outreach – Medical Mission or Intramurals for kids • Father and Kids’ Camp • Retreat • Exclusive Batch 81 Party • Steering Committee Cocktails

  21. Suggested Fund Raising Events • Movie Premiere • Bingo Social • Pusoy Night • Big Night • Concerts • Golf Tournament • Souvenir Program (National Steering Committee) • Tiangge/Garage Sale • Pawnshop Sale/Subasta • Raffle • Oyster Night (eat all you can) • Bar Tour • Solicitations • In-Laws Auction/Adopt a Mother-In-Law for Day • Booth Exhibitors • Joey Marquez bidding – to Gays • Fashion Show • Car Show

  22. Possible Sponsors • San Miguel • Via Mare • Lydia’s Lechon • Car Dealers/Accessories • Gas Stations • Newman • Gyms • Aboitiz • Travel Agencies • Money Transfers • Hotels/Motels • Finance Companies • Viagra/Pfizer • McDonald’s • Liquor • Cigarettes • Clothing/Apparel • Individuals

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