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New DCMA Concept of Operations

New DCMA Concept of Operations

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New DCMA Concept of Operations

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    1. 11/17/2011 1

    2. 11/17/2011 2

    3. 11/17/2011 3 Who We Were Who We Are Today Small Business Realignment What’s Next

    4. 11/17/2011 4 Geographically organized Diffused Corporate knowledge Little focus on commodity-specific skill development No single focal point for major programs or customers HQs, Districts & Field Offices with redundant functions/specialties Previous CONUS Alignment Strategy

    5. 11/17/2011 5

    6. 11/17/2011 6 Overall New DCMA Direction Develop a strategy that places the customer at the center of our processes, activities and culture Align ourselves to better support customers Execute Customer Engagement Strategy Teaming & Communications

    7. 11/17/2011 7 DCMA SMALL BUSINESS OPERATIONS CENTER To achieve more efficiency and effectiveness To align reviews to customer focus and objectives To make a difference in the DoD small business goals What Will It Look Like? Assignments based on buying command versus geographic location of contractor Contractor assigned to buying command with preponderance of work Reviews conducted via a more defined risk-based approach Emphasis on what customers need to improve overall small business performance of their contracts Emphasis on contractors not meeting contract goals or traditional goals Contractors exceeding contract/traditional goals will never have onsite review Subcontracting plans will be assigned based on buying command POCs PTAC reviews will be completed based on geographic location

    8. 11/17/2011 8 CHANGES TO DCMA SMALL BUSINESS OPERATIONS

    9. 11/17/2011 9

    10. 11/17/2011 10 WORKLOAD DISTRIBUTION East Division CECOM- Yvette Wright AMSAM- Ann Howell WR ALC, OKC ALC, AFLC- Larry Williams WPAFB / ASC, AFMC-Floyd Goodson TACOM- Phil Varney OC/ALC Tinker - Ben Artis AMCOM - Ralph Vinciguerra Air Force AFRL - Chris Travers All Other Primary Procuring Activities - Ben Wong In addition to Subcontracting Plan, CPSR’s and PTAC reviews for respective assigned contractors

    11. 11/17/2011 11 WORKLOAD DISTRIBUTION West Division ONR-Charles Sharp DSCP - Charles Sharp NAVAIR- Audrey McCoy SPAWAR - Audrey McCoy NAVSEA, DSCC- Jose Santana FISC / NAVICP- Romy Allas All Naval Surface Warfare Centers - Laura Robello DECA and all other Defense Agencies - Diane Reeder DLA except DSCP - Alice Richards In addition to Subcontracting Plan, CPSR’s and PTAC reviews

    12. 11/17/2011 12 Concept of Operations – Mentor-Protégé Major Changes DCMA to approve all Credit Agreements Protégé Contacts for Annual Review Develop Protégé Post Agreement Review Form Reviews to provide more analytical data and recommended corrective actions Division will conduct reviews on both Mentor and Protégé More involvement with the Customer on agreements and performance

    13. 11/17/2011 13 Concept of Operations – Comprehensive Program Division

    14. 11/17/2011 14 SUBCONTRACTING PLANS TYPES INDIVIDUAL MASTER COMPREHENSIVE COMMERCIAL

    15. 11/17/2011 15 INDIVIDUAL PLANS SEPARATE PLANS FOR EACH SOLICITATION/CONTRACT EACH STANDS ON ITS OWN MERIT REVIEWED BY DCMA FINAL APPROVAL BY PCO MUST HAVE SEPARATE GOALS FOR EACH OF THE SOCIO-ECONOMIC CATEGORIES (SB/SDB/WOSB / HUBZONE / SERVICE DISABLED VETERAN OWNED)

    16. 11/17/2011 16 INDIVIDUAL PLANS (CONTINUED) Two times a year during the life of the contract, the contractor is required to submit an SF 294 (subcontracting report for individual contracts) The reports gives a summary of the contractors cumulative dollars and percentages for the time period. When the contract is complete, the contractor submits a final SF 294, with cumulative dollars and percentages along with any remarks.

    17. 11/17/2011 17 MASTER PLANS PLAN MAY BE ESTABLISHED ON A PLANT OR DIVISION WIDE BASIS FULLY DEVELOPED PLANS WILL ADDRESS ALL REQUIRED ELEMENTS OF A INDIVIDUAL PLAN - MINUS GOALS PLAN PREVIOUSLY APPROVED BY ACO CAN NOW BE APPROVED BY A WARRANTED DCMA SML. BUSINESS SPEC. GOALS ARE SUBMITTED FOR EACH QUALIFYING ACTION - INCLUDE LIST OF ITEMS AND TYPES OF BUSINESSES USED

    18. 11/17/2011 18 MASTER PLAN (CONTINUED) MASTER SUBCONTRACTING PLAN - EXPIRES IN 3 YEARS IT HAS NO GOALS ATTACHED THE ACO, WITHIN 90 DAYS OF THE MASTER PLAN EXPIRING, SHALL NOTIFIED THE CONTRACTOR TO PREPARE ANOTHER MASTER PLAN FOR REVIEW. IF AN ANNUAL REVIEW IS PREFORMED THE SMALL BUSINESS OFFICE NOTIFIES THE CONTRACTOR DURING SMALL BUSINESS REVIEWS.

    19. 11/17/2011 19 COMPREHENSIVE PLAN STILL REGARDED AS A TEST PROGRAM NEGOTIATED ON AN ANNUAL BASIS BY DCMA INCORPORATED BY THE DCM CACO INTO ALL ACTIVE DOD CONTRACTS WHICH REQUIRE A PLAN USED BY ALL DOD PCO’S YEARLY PLAN: LASTS THE COMPANY’S FISCAL YEAR: OR DATE APPROVED BY CACO

    20. 11/17/2011 20 COMPREHENSIVE PLAN (CONTINUED) CONTRACTOR DOES NOT REPORT ON SF 294’s FOR INDIVIDUAL CONTRACTS, NOR DO THEY REPORT A SF 295, IF THEY ARE NOT THE HQ OF THE COMPANY. THE CORPORATE SBLO OF THE COMPANY IS RESPONSIBLE FOR ENSURING THE WRAP UP OF ALL DOLLARS FOR EACH DIVISION IS RECEIVED AND REVEIWED. DCM OF THE COMPANY’S HQ IS RESPONSIBLE FOR THE SF 295 AND SMALL BUSINESS SUMMARY

    21. 11/17/2011 21 COMMERCIAL PLANS PCO MAY ACCEPT AN ANNUAL COMPANY OR DIVISION WIDE PLAN YEARLY PLAN: LASTS THE COMPANY’S FISCAL YEAR COMMERCIAL PRODUCT - PRODUCT IN REGULAR PRODUCTION, SOLD IN SUBSTANTIAL QUANTITY CATALOG OR INDUSTRY ESTABLISHED

    22. 11/17/2011 22 COMMERCIAL PLANS (CONTINUED) COMMERCIAL SUBCONTRACTING PLAN - EXPIRES IN 1 YEAR THE APPROVING PCO FOR THE PLANS MIGHT CHANGE YEAR AFTER YEAR - IT IS UP TO THE PCO TO NOTIFY THE ACO OF THE APPROVING OFFICER FOR THAT YEAR IF DCM HAS THE ADMINSITATION OF THE PLAN, THE CONTRACTOR IS TO SUBMITT A SF 295, THIS IS THE Contractor's TOTAL SMALL BUSINESS SUMMARY FOR THE ENTIRE YEAR- COMMERCIAL AND DOD- OTHER SF 294’S ARE NOT REQUIRED

    23. 11/17/2011 23 UPDATE ON eSRS Information contained a letter dated August 23, 2006 from the Small Business Programs Office, Mr. Frank Ramos, Director indicated that; although DoD’s implementation was targeted for fiscal year 06, implementation will probably not occur until sometime in fiscal year 07. Contractors will be formally notified at least 60 days prior to eSRS’s availability for prime contractor and subcontractor use.

    24. 11/17/2011 24 PROGRAM REVIEW INFO PART 1 – GENERAL INFORMATION PART II – CONTRACTOR’S SUBCONTRACTING PERFORMANCE SUBCONTRACTING PERFORMANCE FACTORS ( Compliance with FAR requirements in this part establish the basic requirements for an acceptable rating ) PART III – CONTRACTOR’S SMALL BUSINESS PROGRAM ADMINISTRATION PROGRAM ADMINISTRATION FACTORS ( Compliance with FAR requirements in this part establish the basic requirements for an acceptable rating ) PART IV – SUPPLEMENTAL DATA ( Validation of information in this part may be used to justify higher ratings) PART V – SUMMARY AND RECOMMENDATIONS

    25. 11/17/2011 25 QUESTIONS

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