Presented by the Undergraduate Council of Students Student Activities Committee

1. Presented by the Undergraduate Council of Students Student Activities Committee

2. To make the constituting and re-categorization process run smoothly and effectively. • To maintain constant contact with all groups, seeking to understand their needs and advocating on their behalf to the administration. • To identify the obstacles faced by student leaders and work with administration to solve those problems.

3. Often affiliated with national/international service-based companies • Activities primarily take place off campus • Reserve spaces, Morning Mail, myGroups and the Brown University name • These groups get an account in the SAO, but are not eligible for funding from the UFB • Groups of this category may not apply for other categories. • E.g. BRUSHE, UAID, Right to Play

4. Assigned to student groups newly seeking categorization • Reserve spaces, Morning Mail, myGroups and the Brown University name • These groups get an account in the SAO, but are not eligible for funding from the UFB • May apply for a higher category a semester after being in official club status • E.g. Brown Storytellers, Disney A Cappella, German Students Association

5. These groups receive all items and privileges previously stated in Category 1. • They also receive $200 per semester in base-line funding. This money can be spent in any way the groups see fit. • E.g. WIB, Liber Brunesis, Health Leads

6. All privileges previously stated in Categories 1 and 2 • May submit a yearly budget to the Undergraduate Finance Board (UFB) in the Spring of each academic year. • May request supplemental funding throughout the academic year. • All media services costs are covered under the UCS/UFB Media Service Contract if service requests are made 10+ days in advance • E.g. Brown Dems/Reps, TaeKwonDo Club, BCA

7. When applying for Re-Categorization please make sure that you have fulfilled the eligible time requirement: • For example, if your group applied for categorization as a Category I group last Spring (2012), your CAT I status takes effect in Fall of 2012. • Therefore, your group is eligible to apply for CAT II status in Spring 2013 • Groups must wait one full semester of being in effect before applying for re-categorization • If you have any other questions pertaining to this matter, please contact your SA rep

8. Review the procedures for acquiring Official University Recognition (Section XIV of the UCS Code of Operations). • Please send an email to the Student Activities email account to verify that your group has read this informational PowerPoint (studentactivities.ucs@gmail.com)

9. Draft a constitution. Please see www.brownucs.org/studentgroups/for a sample constitution. • Assemble group roster with member signatures • At least 10 required for Cat S and 1 applicants • At least 15 for Cat 2 and 3 applicants

10. Complete student group application • To access the application please see: www.brownucs.org/studentgroups/

11. Due to liability, facilities, and safety issues you must contact the following people before contacting your student representative. The Student Activities Committee is not connected to the application and recognition process followed by Club Sports and Religious Groups. Please notify the following of your intent to create a group. • Club Sports- Matt Tsimikas • Matt_Tsimikas@brown.edu • Religious- Janet Cooper Nelson • Janet_Cooper-Nelson@brown.edu

12. Which category are you applying for? • Meet with SA Reps • Academic & Professional/Student Gov’t • Art & Performance • Campus Resources & Recreational • Cultural & Ethnic • Gender & Sexuality • Religious & Spirituality • Media & Publications • Residential & Greek • Service

13. Asia Nelson Asia_Nelson@brown.edu

14. Noelle Spencer Noelle_Spencer@brown.edu

15. Stacy Bartlett Stacy_Bartlett@brown.edu

16. Da Huang Da_Huang@brown.edu

17. Jonathan Vu Jonathan_Vu@brown.edu

18. Noelle Spencer Noelle_Spencer@brown.edu

19. Pierre-Alexandre Eid Pierre-Alexandre_Eid@brown.edu

20. Sarah Shrader Sarah_Shrader@brown.edu

21. E-Soo Kim E-Soo_Kim@brown.edu

22. Jay Kim Jay_Kim@brown.edu

23. Email the SA rep that represents your group’s classification to schedule a meeting • Have your group application and constitution completed before scheduling your meeting • Prepare a presentation detailing the mission, structure, and feasibility of your group • Obtain a signature on your application from your SA rep

24. Submit BOTH a: • HARD COPY of the application to the SAO (Faunce 234) by 5PM on FRIDAY, NOVEMBER 2, 2012 • ELECTRONIC COPY to the Student Activities Chair at StudentActivities.UCS@gmail.com by 9PM on FRIDAY, NOVEMBER 2, 2012 • When submitting electronic copy subject the email as “[Group Name] [Re-Categorization or Categorization] Application Fall 2012 “

25. Student Group Applications will be reviewed by the full committee on November 3, 2012. • Categorization decisions will be emailed out from the Student Activities email account pending approval in the next UCS general body meeting.

26. Student Activities Committee meetings generally take place Mondays at 8:00 p.m in Faunce 225. • To request a meeting, email StudentActivities.UCS@gmail.com • For answers to any questions regarding the application or any Student Activities subject area, email!