Athletes briefing

<Insert Event Logo> <Insert Date> Athletes briefing

Briefing agenda • Welcome and Introductions • Competition Jury • Schedules and Timetables • Check-in and Procedures • The course • Post-Race Procedures • Weather forecast <Insert Event Logo>

Welcome and Introductions • <Insert name>, <highest ranked ITU/ Continental Executive Board representative> • <Insert name>, ITU Team Leader • <Insert name>, ITU Technical Delegate • <Insert name>, ITU Head Referee • <Insert name>, ITU Medical Delegate • <Insert name>, LOC Director {comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest} <Insert Event Logo>

Competition Jury • <Insert name>, Chair • <Insert name> • <Insert name> {comment – to be deleted: Insert the names of the Competition Jury Members} <Insert Event Logo>

Schedule and Timelines Day { comment – to be deleted: include the day } hh:mm – hh:mm Action{ comment – to be deleted: include the action} {comment – to be deleted: you need to provide information for the following scheduled activities: registration times, training/familiarization schedule, nations parade, pasta party, transition check in, warm up and start times, ceremonies, closing functions} <Insert Event Logo>

Schedule and Timelines { comment – to be deleted: include table with the following information: race category/ race numbers/ start times/ body marking/ cap colour } <Insert Event Logo>

Parade of Nations • {Insert all the important information regarding the parade of nations if applicable} <Insert Event Logo>

Race packages Please check that you have: • Bib number • Race number stickers: • 1x bike frame • 3x helmet (2x sides and 1x front) • Bike check out ticket • Athlete wristband • Body decals (arms, category) • Gear bags: • Morning gear bag • Run to Bike bag (Bike) • Bike to Run bag (Run) • Bike special needs bag • Run special needs bag <Insert Event Logo>

Run to Bike bag (Bike) - BLUE Please check that you include: • Helmet • Glasses • Socks • Bike shoes (it is allowed to leave shoes attached to the bike) • Food • Liquids This bag is mandatory to leave it on Friday during the check in process Remember to add your race number on the bag <Insert Event Logo>

Please check that you include and leave on {insert when} at{insert where}. LOC will move it to the Bike special needs area: • Food • Liquids • Spare parts etc Remember to add your race number on the bag <Insert Event Logo>

Bike to Run bag (Run) - RED Please check that you include: • Running shoes • Bib number (LD only) • Glasses • Socks • Food This bag is mandatory to leave it on Friday during the check in process. Leave it at dedicated space next to the T1 and the LOC will transfer it to T2 Remember to add your race number on the bag <Insert Event Logo>

Special needs Run bag - ORANGE Please check that you include and leave on {insert when} at{insert where}. LOC will move it to the Bike special needs area: • Food • Liquids • Clothes, etc. Remember to add your race number on the bag <Insert Event Logo>

After race bag - GREEN Please check that you include: • Dry clothes to use after the race • Everything you need to use once you finish your race This bag can be left {insert when} during the check in process. Leave it at dedicated space {insert where} and the LOC will transfer it to finish Remember to add your race number on the bag <Insert Event Logo>

Check-in procedures Entering the venue • Using the accreditation / wristband. Time Schedule • hh:mm – hh:mm Athletes Lounge • Body marking check • Bag storage <Insert Event Logo>

Check-in procedures Transition Area • Bike check (Bike mechanic available) • Helmet check • To add any equipment to the bike, you must obtain approval from the Head Referee up until 10 minutes after the end of the Athletes‘ Briefing. <Insert Event Logo>

The Venue <Insert map and point the transition zone, the athletes lounge, the start area and the finish> <Insert Event Logo>

Pre-start Procedure Athlete line-up: • 3 waiting areas{comment- to be deleted: describe with details the athletes line up} • Athletes Lounge -> Pre-start 1 -> Pre start 2 • Notice board in the Athletes Lounge displaying when the athletes need to go to the Pre-start area{if applicable} • Toilets at the Transition and at the Athletes Lounge • Go through a timing mat – check your own name on the screen if you have the right chip – if not, please contact the timing personnel on spot! • Jog to the platform • Select a position and stay behind the line! <Insert Event Logo>

Start Procedure Athletes in position: • The start can be given any timeafter the HR announces ”On your mark” • Electronic horn blast / Air horn blast {choose the correct} • The race starts <Insert Event Logo>

False Start Procedures • Several horn blasts • Everyonegoes back to her/his spot <Insert Event Logo>

The Course Run 1 <number> lap(s) of <lenght of one lap>m Bike <number> laps of <lenght of one lap>km Run 2 <number> laps of <lenght of one lap>km <Insert Event Logo>

The Course <Insert the overall course map> <Insert Event Logo>

Run course 1 • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Aid stations: • <number> per lap • For locations see the map • Water, isotonic drinks, fruits and ice sponges {if applicable} • Discard plastic cups off course • Coaches’area: {insert location} • Coaches can supply athletes with their own food and beverages at the aid station and the coaches’ area. <Insert Event Logo>

Run Course 1 Map Insert Run Course 1 Map (show locations of aid station, coaches’ area) <Insert Event Logo>

Run Exit to Transition Zone <Insert Run Exit to TZ Map> <Insert Event Logo>

Transition Area • Traditional/Individual Bike Racks – numbered – every 75cm • Orientation boards at the beginning of each rows • All equipment within your space • Bags to the Athletes Lounge • Mount line on the {insert location} • Technical Officials will assist by receiving and placing your bikes and handing out your equipment <Insert Event Logo>

Transition Zone Flow <Insert TZ to Bike entrance map> <Insert Event Logo>

Bike course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Hilly / flat and technical / not technical {choose the correct} • 1 Wheel Station{if applicable} For location see the map • Timing mat at the end of each lap • Coaches’area: {insert location} • Only from this location, coaches can supply athletes with their own food and beverages • Dismount line on the {insert location} <Insert Event Logo>

Bike Course Map <Insert Bike Course Map (show locations of wheel station, coaches’ area, penalty box & lap counter) (clarify the route per lap)> <Insert Event Logo>

Draft Zones <Insert Event Logo>

Draft zones <Insert Event Logo>

Penalty Box <Insert details about the penalty. Explain how the Officials will assess a Penalty > <Insert Event Logo>

Advice of Penalties • How do you know if you need to serve a penalty? • The official will do the following – • Sound a whistle or horn • Show a BLUE CARD • Call your number • Advise you of the PENALTY • If you are shown a RED CARD, you may be disqualified <Insert Event Logo>

Penalties • Stop in the next Penalty Box and must stay there for 5 minutes • It is the athletes responsibility to stop in the next Penalty Box. Failing to do this will result in DSQ. • A third drafting offence will lead to a disqualification <Insert Event Logo>

Caution Caution signal: three sharp whistles and red flags <Insert Event Logo>

Bike Exit to Run Entrance <Insert map with Bike exit to TZ and the TZ to Run entrance flow > <Insert Event Logo>

Run course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Aid stations: • <number> per lap • For locations see the map • Water, isotonic drinks, fruits and ice sponges {if applicable} • Discard plastic cups off course • Coaches’area: {insert location} • Coaches can supply athletes with their own food and beverages at the aid station and the coaches’ area. • Photo-finish • Congestion in finish area: Go to recovery area <Insert Event Logo>

Run Course Map Insert Run Course Map (show locations of aid station, lap counter, coaches’ area & finish chute) <Insert Event Logo>

Run Penalty Box {elite} New Rule The penalty box is for infringements in: Run1, TA1, Run2 and TA2(e.g.: Mount before mount line, dismount after dismount line, discharge or store your equipment outside your designated area, rack the bike outside your own space etc.) (Transition will be videotaped for infringements) Location{include the exact location} mbefore the Transition Area Information White board to show race numbers (Athletes need to read the board – coaches are advised to check and inform their athletes) Procedure 1’ time penalty served on any lap of the run {update if sprint distance – 10sec} If you don’t stop DSQ

Run Penalty Box {elite} If you incur a penalty, you will find your number plus a letter code indicating the nature of the infraction: D = Dismount Line Violation M = Mount Line violation E = Equipment Outside Box L = Littering V = Other Violations For example: 12D  athlete #12 received a time penalty for a dismount line violation 12x2ME  athlete #12 received 2 time penalties for mount line and equipment outside the box violations

Medical Procedures • Only LOC Medical Staff area allowed in the medical area. • The NF accredited doctor is allowed in the medical area only when an athlete from their country is in the area. <Insert Event Logo>

Medal Ceremony {Elite} {Insert all the important information regarding the medal ceremony for the medalists and the attendances} As per the ITU Competition rules: • 2.8 c.) (i) Athletes must wear the uniform during the entire competition and award ceremony. Long sleeves and long pants are allowed for the award ceremony • Elite athletes are not allowed to carry their country flag on the podium; there will be flags raising with the playing of the national anthem of the winner. <Insert Event Logo>

Medal Ceremony {AG} {Insert all the important information regarding the medal ceremony for the medalists and the attendances} As per the ITU Competition rules: 2.8 c.) (i) Athletes must wear the uniform during the entire competition and award ceremony. Long sleeves and long pants are allowed for the award ceremony Kids are not allowed on the podium. If you can not attend the medal ceremony, your Team Manager or one of your team mates should pick up your medal at the end of the ceremony. <Insert Event Logo>

Important Updates • {If applicable} <Insert Event Logo>

Closing Ceremony • {Insert all the important information regarding the closing ceremony for the medalists and the attendances} <Insert Event Logo>

Weather forecast TempWeather Friday….ºC <type> Saturday….ºC <type> Sunday….ºC <type> <Insert Event Logo>

Good Luck! <Insert Event Logo>

Athletes briefing