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Export support Through Joint Official PARTICIPATION IN TRADE Fairs and exhibitions ABROAD

Export support Through Joint Official PARTICIPATION IN TRADE Fairs and exhibitions ABROAD. The Project Management of EU Project Funds. Joint Official PARTICIPATION IN TRADE Fairs and exhibitions ABROAD. Project funded by EU funds and Czech state budget

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Export support Through Joint Official PARTICIPATION IN TRADE Fairs and exhibitions ABROAD

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  1. Export support Through Joint Official PARTICIPATIONIN TRADE Fairs and exhibitions ABROAD The Project Management of EU Project Funds

  2. Joint Official PARTICIPATIONIN TRADE Fairs and exhibitions ABROAD • Project funded by EU funds and Czech state budget • Support of exporting Czech companies joining selected foreign trade fairs • Financial support – up to 5.000,- euro per trade fair • Non-financial support – joint promotion of Czech exhibitors • Close cooperation with state authorities and private companies • Companies must follow specific rules • The trade fairs priorities picked up by private sector, decision maker is Project executive committee

  3. THE PROJECT MANAGEMENT CYCLE

  4. PROJECT INITIATION Where are the problems and needs / why such project ? • Exporting companies have specific funding needs • Lack of easy tools for using EU funds • Cutting the over-administrations of EU funds and bringing the support to the private companies • Improving tools for business and export support • Macroeconomic and microeconomic needs – support particularly to exporting enterprises and competition of Czech economy

  5. PROJECT INITIATION and DEFINITION Implementing the problems and priorities of the Czech official EU funds policy – policy making process DEFINITION OF THE MAIN PROJECT‘S GOALS • Identifying the tools for the main problem-solving and reaching the goals (JOINT OFFICIAL TRADE FAIR & EXHIBITION) • Identifying the system for the tools used (USING THE TOOLS) • Finding the resources – EU funds and tools = European Regional Development Fund • Identifying the main indicators (no. of fairs and participants) • Finding the responsible state authorities for project planning = Ministry of Regional Development as the main authority for EU funds

  6. project planning Project planning: • Planning of project objectives • Budget planning • Planning of the timeline • Planning of indicators and exact definition (min. 100 fairs / 1400 participants in 3 years) • Definition of the links between indicators and budget (detailed budget planning) • Definition of responsible state authorities in charge of implementation (National Trade Promotion Agency – CZECHTRADE) • Rules for planning – what /who is eligible = eligible business sectors, companies, costs, rules for administration

  7. PROJECT EXECUTION • SET UP of the responsible project team and project organisation structure • SELECTION of the main contractor responsible for project goals implementation – set up the rules for contractor selection(contractor - the Czech Chamber of Commerce) • SET UP of the execution process, controlling of the process and implementation, cash flow planning, rules for financing, etc. • SET UP of exact rules for companies‘ participation, methodology of project‘s goals fulfilment, monitoring statistics, etc. (Czech Chamber of Commerce) • SELECTION OF TRADE FAIRS– fairs proposed by enterprise associations, decision makers - Project executive committee

  8. PROJECT CONCLUSION • Project period: 2010-2012 • Monitoring as a tool of improvement and evaluation/ not just rules control • Collection of the feedback, monitoring of the effectiveness • Project realisation and monitoring of the correct realisation – bringing up new ideas and experience that should be used for new projects • tougher or softer rules for companies? etc. • system of joint exhibition, etc. • Project evaluation / what should be better, how to prepare a new project, etc.

  9. 10. – 12. 10. 2012, Belgrade, serbia Maincontractor - Czech ChamberofCommerce, Lucie Markova Sub-contractor - companyIntegra Ltd., Katerina Hainzova Proposeroftrade - RegionalChamberofCommerce in Olomouc

  10. Czech participation • 23 companies/exhibitors from the Czech Republic at joint stand • Overall, 285 square meters

  11. Joint stand

  12. Support ofstateautorities • Embassy of the Czech Republic in Belgrade • PhDr. Hana Hubáčková (Ambassador) • Luboš Joza (Embassy Counselor) • Czech Trade Promotion Agency • Pavel Svoboda (CzechTrade Belgrade, Director) • Lenka Svihlova (CzechTrade Prague, Export Consultant) • Czech Chamber of Commerce • Lucie Markova (Project Manager) • Lucie Kirschova (Project Manager)

  13. Non-financial support • Press Conference • 11. 10. 2012 11:00 • Conference Room, Belgrade Fair • Workshop/Seminar • 11. 10. 2012 14:00 - 17:00 • Conference Room, Belgrade Fair • Outdoor Advertising • Advertising in newspapers • Politika Danas, Privredni Pregled, Nin

  14. QUESTIONS ?

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