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Kerry Miller Digital Curation Centre University of Edinburgh

Data Management Planning. Kerry Miller Digital Curation Centre University of Edinburgh.

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Kerry Miller Digital Curation Centre University of Edinburgh

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  1. Data Management Planning Kerry Miller Digital Curation Centre University of Edinburgh This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/scotland/; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.

  2. Overview About the Digital Curation Centre Data Management Planning Group exercise DMP Online Keywords: best practice; collaboration; community; data management; life cycle; sharing; guidance; policy; adherence.

  3. The Digital Curation Centre Founded in 2004 Mission to support the UK research community in the management and curation of digital resources, with a special focus on research data Three partners: Edinburgh, Glasgow and Bath Primary funder is JISC

  4. Collaborations • Generic data management guidance in conjunction with • Funders, Institutions, & Disciplines to provide specific guidance • Joint training programmes organized and delivered by DCC and UKDA • Provided advice to US consortium • Provide support to a variety of JISC MRD projects

  5. What is Research Data Management (RDM)? An umbrella term to describe all aspects of planning, organising, documenting, storing and sharing data. It also takes into account issues such as data protection and confidentiality. It provides a framework that supports researchers and their data throughout the course of their research and beyond.

  6. National Repository or Institutional Repository or Electronic Journal or Community Portal Research Data Management Platform Data Management Planning Expose Publish Analyse Collaborate Experiment Design Conceive Publish Expose Analyse Collaborate Experiment Design The RDM Lifecycle Slide borrowed with permission from Anthony Beitz, Monash University. Presented at OR 2012, Edinburgh

  7. Benefits of RDM By managing your data properly you will: Meet funder / university / industry requirements Ensure data are accurate, complete, authentic and reliable – as per good research practice Ensure research integrity and replication Ensure data security & minimise the risk of loss Increase efficiency - save time & resources Ensure data is available for your own future use

  8. RCUK Common Principles on Data Policy Key messages: • Data are a public good • Adherence to community standards and best practice • Metadata for discoverability and access • Recognise constraints on what data to release • Permit embargo periods delaying data release • Acknowledgement of / compliance with T&Cs • Data management and sharing activities should be explicitly funded http://www.rcuk.ac.uk/research/Pages/DataPolicy.aspx

  9. Funder Requirements • AHRC, BBSRC, ESRC, MRC, NERC, and STFC all require some form of data management or sharing plan as part of a funding application. • The requirements are diverse, but they all have the RCUK Common Principles as their foundation. • Cancer Research UK and the Wellcome Trust are not part of RCUK but both require data sharing plans. http://www.dcc.ac.uk/resources/data-management-plans/funders-requirements

  10. STFC Requirements STFC has a ‘Scientific Data Policy’ which applies to ALL scientific data produced as a result of STFC funding. Data management plans should exist for all data within the scope of the policy. Proposals for grant funding, for those projects which result in the production or collection of scientific data, should include a data management plan. STFC recommends that data management plans be formulated following the guidance provided by the Digital Curation Centre. http://www.dcc.ac.uk/resources/data-management-plans

  11. The DMP Checklist The DMP Checklist (Donnelly/Jones) is the underlying intellectual framework which supports all of the DCC’s data management planning work. The next part of this talk gives a very quick overview of these sections.

  12. The DMP Checklist Pulled together a list of all the UK funders’requirements, gathered them into thematic groups, and supplemented this list with their own expertise... (Donnelly & Jones, 2009) This became the first ‘Data Management Plan Content Checklist’ (Checklist v1.0’) – it had 51 questions/headings. Post-consultation, v2.0 had 115 questions/headings. Version 3 was produced in March 2011 and has 118 questions – much too long! Version 4 has just been completed, it is shorter and more suited to the needs of researchers and institutions

  13. DMP Checklist Headings The checklist covers all of the following areas: • Administrative Data • Data Collection • Documentation and Metadata • Ethics and Legal Compliance • Storage and Backup • Selection and Preservation • Data Sharing • Responsibilities and Resources

  14. 1: Administrative Data

  15. 2: Data Collection

  16. 3: Documentation and Metadata

  17. 4: Ethics and Legal Compliance

  18. 5: Storage and Backup

  19. 6: Selection and Preservation

  20. 7: Data Sharing

  21. 8: Responsibilities and Resources

  22. Group exercise (20 minutes) In groups of 4 or 5: Read the Data Management Plan; Compare responses to the STFC Guidelines; If you were a reviewer would you approve this plan? If not then what changes would you want the author to make?

  23. DMP Online – What is it? A web-based tool that enables users to... • Create, store and update multiple versions of Data Management Plans across the research lifecycle • Meet a variety of specific data-related requirements (from funders, institutions, publishers, etc.) using carefully designed templates • Get tailored guidance on best practice and helpful contacts, at the point of need • Customise exports of DMPs in a variety of formats • Share DMPs with others in order to facilitate communications within and beyond research projects * N.B. The templates have varying degrees of endorsement from funders, stakeholder communities, etc.

  24. DMP Online V3.0 released in Spring 2012 Extensive user testing of v3.0 conducted in Winter 2013 Version 4.0 now being developed to better meet the needs of researchers and institutions

  25. DMP Online V4.0 • V4.0 will: • Simplify the entire tool • Ask Funder questions directly • Give institutions more flexibility and control over their customisations • Make guidance more obvious and easier to read • Let users delve into more detailed guidance as needed

  26. DMP Online V4.0

  27. DMP Online V4.0

  28. DMP Online V4.0

  29. DMP Online V4.0

  30. Thank you Kerry Miller Digital Curation Centre University of Edinburgh www.dcc.ac.uk/dmponline Kerry.miller@ed.ac.uk

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