1 / 14

Welcome To The Presentation on

IT Department, Haryana & NIC,Haryana. Welcome To The Presentation on Centralized File Movement and Tracking Information System [CeFMaTIS ]. Overview.

erica-fleming
Download Presentation

Welcome To The Presentation on

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. IT Department, Haryana & NIC,Haryana Welcome To The Presentation on Centralized File Movement and Tracking Information System [CeFMaTIS]

  2. Overview Centralized File Movement and Tracking Information System [CeFMaTIS] is software based on Web-enabled as well as Client Server Architecture developed for tracking the movement of files and papers in medium as well large government offices.

  3. Background • The Branches of Secretariat for Information Technology and Finance Department were identified as the pilot branches for implementation of the system. • The Study was conducted for the Finance Department, Issue Branch and Circulation Branch of the Secretariat. • The NIC-HSU has implemented the Software in the office of CM Cell, IT Department Haryana • Training has been given to the Staff in Finance Department and Circulation Branch Of Secretariat

  4. Objectives • Main objective is to replace the manual record keeping system for files/ letters with a more efficient paperless automated system. • Availability of the information about any file from anywhere anytime. • Provide better control on the movement of files to the controlling officers. • Provide helping hand to the dealing officials in locating any File/paper. • Provide necessary inputs to the decision makers about the work studies.

  5. Salient Features of the CeFMaTIS • Developed on mixed architecture of web-enabled and client server technologies. • Platform independent • Fully menu driven and user friendly. • Multi_Desktop Diary Entry Provision • Data entry is done once only • Extensive built in data validation checks.

  6. Salient Features of the CeFMaTIS • Extremely powerful search capabilities, • Facility to accommodate the user which are not on network • Facility of setting the priority of certain file by controlling officers • Acknowledgment to the sender about physical receipt of file

  7. Salient Features of the CeFMaTIS • Intimation to the receiver about the incoming files. • Facility to recall the file if wrongly marked • Highly secure • Centralized Database • Super User Administrative Control • Better Availability, Reliability • Multi layered Security

  8. Salient Features of the CeFMaTIS • Complete Tracking of File is possible • Movement of electronic Note sheet is possible • Extensive Reporting Facilities • Cases Finalized • Present Status of the File • Statistical reports • Officers Pending Files, Cleared files lists • Receipt Register and Dispatch Register • Dynamic Query based reports

  9. Hardware/Software Requirements • Client-Server Based • Hardware • P!!! server with 128MB RAM or above • Pentium client with 32MB RAM Software for client server • Windows NT 4.0/ 2000 on Server • SQL Server 2000 on Server • CeFMaTIS s/w on client • Web based system • Any server with its web server and a database server • Java enabled browser on client

  10. Offices On Web Officers CeFMaTIS Application & Database Server Outgoing Incoming Central Diary Window Dealing Assistant

  11. Pre-Requisites • Organization Master databases defining the roles of various officials and the workflow in the office. • One Day Training on this Software to the officers who are already computer literate. • One technical officer to assist for implementation. Last but not the least the officials with positive attitude.

  12. Experiences of Other States • A.P. Government has made unsuccessful attempt by spending Rs. 1 Crore on SKIMS Software • J.K. Government has also went the same way after spending t Rs. 3 Crores • Karnatka Government has done it successfully through NIC and record of 2 Lacs file is already entered. • This application has been designed and Developed jointly by NIC and IT Department Haryana. • Since the IPR and Source code is available us, we can incorporate changes as and when required which is must for successful implementation of any software

  13. Proposed Implementation Plan • The Main Secretariat, New Secretariat, 30-Bays Building are on the our intranet. • We propose that this software may be implemented in the offices operating from these buildings. • In each of these building we may introduce Single window Central diary System • A One day training will be organized for the use departments • Training will be conducted at Labs of IT Departments at Civil Secretariat, 30 Bays Building and New Sectt. • To start one Programmer will be required for implementation which will be recruited through society.

  14. ThankYou

More Related