NEW ACADEMIC ADMINISTRATORS WORKSHOP THE UNIVERSITY OF TEXAS AT AUSTIN AUGUST 19, 2014

1. NEW ACADEMIC ADMINISTRATORS WORKSHOPTHE UNIVERSITY OF TEXAS AT AUSTINAUGUST 19, 2014 Patti Ohlendorf Vice President for Legal Affairs FAC 438 (G4800) Phone 471-1241 Fax 471-1255 pohlendorf@austin.utexas.edu http://www/utexas.edu/vp/irla/ Legal Issues – Advice and Resolution: What You Might Find in Your Inbox

2. Handout #1 Copy of Citationand Plaintiff’sFirst Amended Petition

3. Handout #2 Subpoena DucesTecum

4. Handout #3 Tort Claim

5. Handout #4 Complaint from U. S. Office for Civil Rights

6. Handout #5 Conflict of Interest, Conflict of Commitment, and Outside Activities

7. Handout #6 Letter to Department ChairRegarding Request underTexas Public Information Act

8. Handout #7 Memo to Department ChairRegarding Involvement inPolitical Activities byFaculty Member

9. Date: 7/22/14 Time: 11:25am Voicemail: WHILE YOU WERE OUT From Professor John Doe Of xxxx Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Would like to review his promotion and personnel files. x x

10. Date: 9/3/14 Time: 4:30 pm Voicemail: WHILE YOU WERE OUT From Professor John Help Of xxxx Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: There is a student with a disability who needs special accommodations. x x

11. Date: 8/5/14 Time: 8:30 am Voicemail: WHILE YOU WERE OUT From John Doe – Elementary School Principal Of xxxx Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Involves pornography on a student/employee account (on a web page). Needs to discuss as soon as possible. x x x

12. Date: 8/6/14 Time: 9:30 am Voicemail: WHILE YOU WERE OUT From President of Of Students to Promote Mandatory Studies Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Would like to speak to you about designing their web site, i.e. use of the UT seal, pictures, etc. x x x

13. Handout #8 Memo from Department Chair Seeking Help on Student Issues

14. Handout #9 Copy of Statement RegardingAllegations AgainstFaculty Member

15. Date:6/11/14Time: 8:40am Voicemail: WHILE YOU WERE OUT From Professor Jane Doe Of xxxx Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Received a terrible score and a threatening note (to kill her) on a student’s evaluation form. What should she do? x

16. Date: 10/6/14 Time: 11:15 am Voicemail: WHILE YOU WERE OUT From Lawyer John Doe Of xxxx Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Trying to find out if Professor John Law was given rights in all his inventions by the University? x x x

17. Date: 10/5/14Time: 9:45 am Voicemail: WHILE YOU WERE OUT From Jane Doe --EMERGENCY Of xxxx Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: 10 students in her class have fainted from a noxious smell and others are becoming nauseous. What should she do? x x x

18. Date: 9/13/14 Time: 11:35 am Voicemail: WHILE YOU WERE OUT From Mrs. Jane Doe Of Phone xxx/xxx-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: This parent is very upset. Her son is majoring in your department. She has heard reports that, “sex and drugs run rampant in the dorms.” Please call her. x x x

19. Date: 7/23/14Time: 10:43am Voicemail: WHILE YOU WERE OUT From Professor John Doe Of Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: He is not going to teach the additional course that you assigned to him and a grievance has been filed. x

20. Date: 9/17/14Time: 11:37am Voicemail: WHILE YOU WERE OUT From Student John Doe Of Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Professor Ima Faculty discriminated against me based on my race. Possible to investigate complaint and not tell professor who made accusation? x

21. Date: 4/19/14 Time: 10:29 am Voicemail: WHILE YOU WERE OUT From Professor Jane Doe Of Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Re: liability issue. She wants to have party at restaurant for her class and restaurant wants UT to assume liability for any damages to their property as a result of this event. Will you sign the document? x x x

22. Date: 5/15/14 Time: 11:31 am Voicemail: WHILE YOU WERE OUT From Professor Jane Doe Of Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: She has been teaching one course in one three-hour time slot per week and advising from home. You now want her to teach two classes per week. You will need to pay for her transportation from out of town for these extra responsibilities. x x

23. Date: 7/16/14 Time: 8:41 am Voicemail: WHILE YOU WERE OUT From Office of Accounting Of Chair Phone 1-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: Deceased faculty member’s family used Procard and FedEx account for personal purchases. Card/FedEx account cancelled. FedEx account used again - Accounting has bill . Next step? x x x

24. Date: 10/04/14 Time: 2:04 pm Voicemail: WHILE YOU WERE OUT From Anonymous Of Phone Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: A bomb is in the Department’s auditorium where Mandatory Studies 301 just began meeting. x x x

25. Date: 11/24/14 Time: 8:45 am Voicemail: WHILE YOU WERE OUT From Professor Taka Fieldtrip Of URGENT - EMERGENCY Phone xxx-xxx-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: One of the vehicles on departmental field trip involved in accident. One student dead at scene and two taken to hospital. Student driver is not physically harmed but seems to be in shock. (We are about 30 minutes outside Houston.) What should we do? x x x

26. Date: 7/25/14Time: 8:00 am Voicemail: WHILE YOU WERE OUT From UT Graduate of Mandatory Studies Of Living out of state Phone xxx-xxx-xxxx Telephoned Will Call Again Was In Please Call Returned Call Important MESSAGE: An alum of your department who just retired from XXX State Prison system is moving back to Austin. Request to wed his fiancée during half-time at a UT home football game. x x x

27. UT Austin Grievance Procedures Faculty: Rules and Regulations of the Board of Regents of The University of Texas System, Rule 31008, Sec. 6.1 HOP 2-2310, UT Austin Handbook ofOperating Procedures Teaching Assistants and Assistant Instructors: HOP 9-2050, UT Austin Handbook ofOperating Procedures Non-Instructional Employees: HOP 5-2430, UT Austin Handbook of Operating Procedures

28. UT Austin Grievance Procedures Students: Academic Related/Graduate Students – HOP 9-1240, UT Austin Handbook of Operating Procedures Academic Related/Undergraduate Students – Student Services/Student Grievance Procedures, 2014-2015 General Information Catalog Student Programs and Student Activity Related – Appendix C, 2014-2015 General Information Catalog

29. UT Austin Grievance Procedures Students (cont’d): Disability Related – Appendix I, 2014-2015 General Information Catalog Sexual Discrimination and Sexual Harassment, Student Misconduct, and Sexual Assault – Appendices D, E, and H, 2014-2015 General Information Catalog