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BOISE CASCADE MANAGING AGING RECEIPTS SUPPLIER RELATIONSHIP MANAGEMENT

BOISE CASCADE MANAGING AGING RECEIPTS SUPPLIER RELATIONSHIP MANAGEMENT PRODUCT USER GROUP CONFERENCE FEBRUARY 28, 2007. Presenters. Shannon Harris Corporate Shared Accounting Services Mark Kirkland Corporate Procurement. Topics Covered. Boise Cascade Company Information

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BOISE CASCADE MANAGING AGING RECEIPTS SUPPLIER RELATIONSHIP MANAGEMENT

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  1. BOISE CASCADE MANAGING AGING RECEIPTS SUPPLIER RELATIONSHIP MANAGEMENT PRODUCT USER GROUP CONFERENCE FEBRUARY 28, 2007

  2. Presenters • Shannon Harris Corporate Shared Accounting Services • Mark Kirkland Corporate Procurement

  3. Topics Covered • Boise Cascade Company Information • Automated Reconciling Processes • Receipt – Accrue/Non-Accrue • Old Receivers (90-Days and Older) • Users involved in cleanup • Questions and Answer Session

  4. Boise Cascade Company Background • Company Headquarters in Boise, Idaho • 10,000+ Employees • Operations • Domestically throughout the United States • Internationally in the United Kingdom, Brazil, and Canada • Four Major Divisions • Building Materials Distribution (29 Distribution Centers) • Paper Manufacturing (4 Paper Mills) • Timber and Wood Products (21 LVL, Plywood, Lumber, & Veneer Plants) • Packaging and News Print (1 Paper Mill, 5 Packaging Plants)

  5. 2005 Sales by Business -- $ Millions

  6. Versions of PeopleSoft • Began Converting to PeopleSoft Version 5.1 in 1996 • Upgraded to Version 7.5 in November 1999 • Added eProcurement 8.0 in 2002 • Upgraded to 8.8 on November 28, 2005 • Currently on PeopleSoft 8.8 - SP 1 - MP 5 – Bundle 20 • Current Strategy is to apply all available Bundles on a quarterly basis

  7. 2005 Finance and Purchasing Statistics • ~ 2,400 Purchasing and Finance Users • 20 Purchasing Business Units • 26 Inventory Business Units • 179 AP Business Units • 238 General Ledger Business Units • ~ 280,000 Item Ids

  8. 2005 Finance and Purchasing Statistics • 293,688 Journals • 1,447,625 Vouchers • 328,794 Payments • 1473 Pay Cycles • 107,880 Purchase Orders • 68,546 Requisitions • 191,737 Receipts

  9. Purchasing Inventory Accounts Payable Accounts Receivable Asset Management Project Costing General Ledger Budget Billing Contracts eProcurement Human Resources Benefits Administration Payroll ePay Treasury (coming soon) Modules In Use

  10. Integrated Systems • Maximo 5.2 • Maximo is a maintenance planning application used by some Business Units • Requisitions that are written in Maximo and ‘Replicated’ into PeopleSoft • PeopleSoft and Maximo also share the following: • Purchase Orders • Receipts • Vouchers • Item IDs and Descriptions

  11. Automated Reconciling Processes • The Processes are ran automatically every two weeks. • PO Reconcile • Requisition Reconcile • Receipt Reconcile

  12. 90-Day Receivers • What are 90-day Receivers and why are they a problem? • Receivers that are older than 90-days and do not have a matched status • These Receivers are for Purchase Orders where Receiving is Required • These Receivers represent a liability (expense) to the company. • Some of these Receivers may be duplicate or are no longer valid

  13. Receipts – Accrue/Not Accrue • Receipts for Purchase Orders when Receiving is Required are Accrued • Receipts for Purchase Orders when Receiving is not Required are not Accrued. These Receipts are for more informational purposes

  14. 90-Day Receivers continued • Purchasing agents periodically run a custom query that will identify 90-Day Receivers • Shared Accounting Services sends out monthly reports on the number of 90-Day Receivers and their total Value. • Buyers, Receivers, Storeroom Users, Accounts Payable, and sometimes the Vendor all work together to get the Receivers matched and paid (or sometimes cancelled)

  15. Back to 90-Day Receivers • Here are some of the reasons why 90-day old receivers exists: • Invoice was processed as freight. • Invoice was paid on a summary billing. • Invoice was paid on a credit card. • Invoice was closed and paid express. • In house repairs.

  16. Manually Matching Receipts • Sometimes it is determined that a Receipt is valid, but for some reason it has not matched or it will never match • A custom SQR process is ran to Manually match the Receiver. This process also places comments on the Receiver and the PO to aid in future research. • A list of Manually Matched Receipts is sent monthly to G/L Accountants so that the appropriate entries can be made in the Ledger

  17. Questions and Answer Session QUESTIONS AND ANSWERS

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