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SiteManager and Maintenance Management

SiteManager and Maintenance Management. Presented at the 2003 Trns*port Users Group Conference By Frances Thomas State Maintenance Contracts and Agreements Manager Florida Department of Transportation. Why and how is Maintenance using Trns*port? Maintenance Interfaces SM/MMS Interface

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SiteManager and Maintenance Management

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  1. SiteManager and Maintenance Management Presented at the 2003 Trns*port Users Group Conference By Frances Thomas State Maintenance Contracts and Agreements Manager Florida Department of Transportation

  2. Why and how is Maintenance using Trns*port? • Maintenance Interfaces • SM/MMS Interface • Copy Contract

  3. Why? • All Florida DOT contracts are to use one tracking and administration system (Construction and Maintenance). • Maintenance required a system: • To accommodate all Maintenance contract types (i.e. routine maintenance, contractual services, Memorandum of Agreement, etc.). • To allow a means of transferring Maintenance contract dollars and activity quantities from SiteManager into the the existing Maintenance Management System. • To track and administer our renewable contracts.

  4. How? • Categories are set up in PES to represent the Maintenance Activity. • The Category Work Class table is a list of our Maintenance Activities. • The Category Work Class number preceded by a ‘0’ is used as the Category Number.

  5. SM/MMS Interface • Approved estimate and contract information for Maintenance contracts in SiteManager is accessed through an attachment called the SiteManager/ Maintenance Management System (SM/MMS) Interface. The application is programmed in Visual Basic 6). • In the SM/MMS Interface, the category becomes the Maintenance Activity with total cost per category provided for the user to insert quantities as appropriate for work completed.

  6. Copy Contract • Copy Contract is another program accessed through the Attachment function in SiteManager. The program was developed to accommodate Florida’s Renewable Contracts. • The original contract information is copied using a specific naming convention for renewable contracts.

  7. Other Interfaces: • Financial Management Interface with PES/LAS • Estimate Report combining information from Financial Management and SiteManager • Historical Cost Reports combining information from SiteManager and our District Contracts Prototype system

  8. Questions? Frances Thomas, Contracts and Agreements Manager FDOT State Maintenance Office (850) 410-5757 frances.thomas@dot.state.fl.us

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