Automated Budget Management System

1. Automated Budget Management System (ABMS) A Product by www.facts.ae 201, Mohd & Sons Building Bur Dubai, Dubai, UAE Phone: +971-4-3529915 | | Default address Avenue, 4214, Postal code 80.250-210 / Curitiba PR BR +55 32 3836 55 55 +55 32 9685 55 55 www.default.com

2. Who we are?  Dubai based software company started in the year 2000 having over 650 employees.  Core competence - to provide ERP solution/web based technologies for all type of organization.  Globally based development and support team  Strong client base located all around the world  The focus that we have on making each customer feel ‘special’  Solution customized based on customers requirement  Microsoft Gold Certified Partner  Oracle Certified Partner  Adobe Enterprise Solutions Partner  Magento Bronze Solutions Partner  Slaesforce Cloud Alliance Partner @ 2013 FACTS & QBurst

3. What do we do? Product Services FactsERP FactsSHARP FactseBiz FactsWMS MyFacts Web Development Mobile Development UX Services Design Services Business Analysis & CIS IT Infrastructure Management @ 2013 FACTS & QBurst

4. What are our core values? Our mission is to help our clients make lasting, distinctive and substantial improvements in their performance with our software solutions. We value - Transparency Accountability Quality Passion Teamwork @ 2013 FACTS & QBurst

5. What do we bring to the table? Our core value proposition is really quite simple. No matter which solution that may be of interest, our value to you is the same. We offer a better solution, true enterprise class capability, at an economics that is fundamentally better than traditional software, in a delivery time that is breathtaking. Couple this with our Complete Customer Focus, and you have a true partner for value. @ 2013 FACTS & QBurst

6. Salient Features  A fully integrated modular solution  Scalable, secure and dependable solution  User friendly navigation system  A complete software system with a robust server infrastructure @ 2013 FACTS & QBurst

7. Introduction on ABMS (Automated Budget Management System) The proposed solution Automated Budget Management System (ABMS) ensures that all business goals of PSUAD are met with lowest Total Cost of Ownership (TCO) and high Return on Investment (ROI). We propose a completely tailor made end-to-end technical solution that meets PSUAD specific requirements utilizing the state of the art technologies. The technical solution build in JAVA web stack with a modular architecture will integrate to provide the best suitable performance and fulfilling the functions of a standard Budget Management System Software available in market. In order to ensure that the final technical solution meet PSUD exact needs a discovery phase is included in project approach where we will sit with PSUAD stakeholders to get the accurate business needs. Input from discovery phase will guarantee that the output from the development phase is an Automated Budget Management System fine-tuned to PSUAD business processes. @ 2013 FACTS & QBurst

8. Modules  User Management Module  Budget Planning and Preparation Module  Budget Review and Approval  Spending Management  Business Rules Engine  Approval Workflows  Reporting Module @ 2013 FACTS & QBurst

9. User Management Module The system shall identify three classes of users:  Finance Department Staff  Budget Owners (HOD)  Senior Management Users @ 2013 FACTS & QBurst

10. Budget Planning and Preparation Module Users would be able to perform the following actions from this module:  Create proposal along with forms and estimations  Propose budget  Review proposal  Attach documents  Submit proposal  Renew old proposal  Option to add/view old or historical budget data (previous years for records) Additionally, this module would have the following features for Budget Consolidated process:  Department wise budget proposal listing  Apply spending limits based on business rules engine  Previous data to check allocation and reduce/ increase allocation (Budget History)  Ratio Analysis techniques (Business Rules Engine) @ 2013 FACTS & QBurst

11. Budget Review and Approval  Review the budget for each Department  Allocate final budget for each proposal  Budget History (Opex and Capex)  Check sync with Management Goals. The Budget Approval component shall have the following features:  Budget Approval for each unit  Total Budget approval  Department wise budget approval  Multi-level approval engine @ 2013 FACTS & QBurst

12. Spending Management This module shall check the actual department spending against the approved budget. The features on this module are:  Record Spending  Create spending request  Approve spending  Update spending  Integration with legacy systems for actuals  Submit Spending Report to Finance  Variance Analysis (Actuals/ Budget) @ 2013 FACTS & QBurst

13. Business Rules Engine Business rules shall be defined by the system for every function of the Budget Management system. The rules engine shall include:  Set individual spending limits for each Department  Set overall budget plans  Formulae and Logic to create budgetary controls. @ 2013 FACTS & QBurst

14. Approval Workflows Approval Workflows shall be implemented to reduce Budgetary Cycles. This module shall ensure:  Easy workflow management for approvals  Notifications to reduce budget delays  Rules Engine to set approval hierarchy  Multiple level approval rules @ 2013 FACTS & QBurst

15. Reporting Module The reporting module shall provide all stakeholders with necessary information for business analysis and decision-making.  Actual Spending v/s Budget Reports (Variance Analysis reports)  Overall expenditure budget  Dept. wise budget/ expenditure reports  Graphical reports and PDF reports @ 2013 FACTS & QBurst

16. Implementation @ 2013 FACTS & QBurst

17. Project approach and Methodology Stage 1 –Requirement Analysis and Wireframing, Duration – 1 month Allocated resource: Business Analyst & User Experience Analyst Stage 2 –Application Development, Duration – 4 months (can vary if the requirement changes after completion of stage 1). Allocated resource: Graphic Designer, Solution Architect, Software Developers, QA Tester & Project Manager @ 2013 FACTS & QBurst

18. Deployment Plan: There would be three stages or environment over which the entire development methodology takes place.  Development - Most of the design and programming work takes place in the development environment. Development covers the creation of new features and adoption of existing features.  QA (Quality Assurance)/ User Acceptance Testing (UAT) - Once the development of each module /deliverable is completed, a QA server is setup and the application is hosted on this server. This acts as a platform where the testing team can test the developed code and report any bugs for the application.  Production - This is the live environment where the QA tested and client accepted code would be hosted in. @ 2013 FACTS & QBurst

19. Data Flow Diagram: Production QA/UAT Development @ 2013 FACTS & QBurst

20. Technology: Frame work Presentation Client side scripting Server side scripting Database Platform Web API’s : JAVA, SPRING, HIBERNATE Technology : HTML, HTML5, CSS, JS, AJAX : Java Script : JSP, Servlet, Java beans, J2SE, JAXP : PostgreSQL : Windows platform. : JSONREST @ 2013 FACTS & QBurst

21. Thank you…. @ 2013 FACTS & QBurst