Automated Examination Management System for Community Colleges

1. Automated Examination Management System for Community Colleges National Centre for Innovations in Distance Education Indira Gandhi National Open University

2. Existing Situation • Presently Automated Admission Management System for Community Colleges is operational • Admission data from Several Community Colleges received online • Now data is in one structure • No problem of merging the data • Data received for approved courses/programmes only • No data without programme/Course Codes

3. Now… Automated Examination Management System for Community Colleges part of Automated Admission and Examination Data Management System for Community Colleges

4. Automated Examination Management System for Community Colleges • Community College Module • Community College Unit Module • Students Module

5. Community College Module • Online Registration for Exam • List of Students Appearing in Exam • Downloading Data • Printing Different Reports- programme/course wise • Print Hall Tickets for Students- individual /all • Print Attendance List • Online Attendance on the Day of Exam

6. Community College Module • Provision for Making Entry of Marks Distribution for Internal- 40% (Attendance, Theory, Practical, and Project) and Term End Exam- 60% (Theory, Practical, Project and Viva) • Online Posting of Awards/Marks • Check the Result for Any discrepancy • Print Result- Individual as well as Consolidated

7. Community College Unit Module • Verification and Confirmation of Exam Data • Checking the Status of Students Appeared in Exam • Printing List of Students Appeared in Exam at Different CCs • Processing the Result • Printing Marksheets and Certificates

8. Students’ Module • Check Status of Registration for Exam • Online Printing of Hall Ticket • Check Result • Print Provisional Marksheet

9. Features • Web Based Authorized access to the Users • Each User is given separate User ID and Password • Password can be changed by the User • Centralized data base Accessible to Authorized Users • No possibility of duplicate data entry • Data can be updated/edited/deleted by the authorized Community College

10. Features • No need to Fill up Entire Data- only Enrollment No. is Required • Inbuilt Authenticity of the Student • No possibility of editing after confirmation of Data by the CCU • Data can be downloaded in MS Access • No CC can view or download the data of others • CCU can view and download data of all

11. Benefits • Reduced cost in database development & management • Distributed data entry system that saves time & efforts • Performs real time data capture • Entire data at one place i.e. centralized database with Authorized Access to Users • Implementing a Standard method of work flow • No Possibility of double entry • Inbuilt Check to Ensure Authenticity of Student • Enables Generation of reports by multiple users i.e. CCU, CCs, SED and SRD

12. Authorized Community College enters user ID & Password

13. Clicks on Selected Application

26. Student can • Check status of Admission • Print Confirmation letter

27. Thanks Your Suggestions Please