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Advising and Registration

This document provides information on the structure of the new program, advising and registration rules, moving to the next level, and how the advisor and registrar can assist students. It also covers passing grades, honor list, postponement, and probation.

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Advising and Registration

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  1. Advising and Registration DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  2. ADVISING & REGISTRATION DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  3. RULES & REGULATIONS • Structure of the New Program • How many courses can the student take? • Rules of Advising and Registration • Moving to Next Level • How can the Advisor & Registrar can help you • Passing grade • Honor List • Postponement and Probation DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  4. NEW PROGRAM STRUCTURE Foundation Year Diploma Level 2 ≤ CGPA < 2.5 Award of Diploma OJT CGPA ≥ 2.5 & TOEFL 2 ≤ CGPA < 2.75 Award of H.Diploma H. Diploma Level OJT CGPA ≥ 2.75 & TOEFL Award of B.Tech OJT B. Tech Level CGPA >=2 DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  5. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  6. TYPES OF COURSES & PASSING GRADES • College (Requirements/ Elective) • => Passing Grade: D = 55 marks • Department (Requirements/ Elective) • => Passing Grade: C- = 60 marks • Specialization (Requirements/ Elective) • => Passing Grade: C = 67 marks DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  7. Role of the Advisor • Advising means assigning of courses to student. • Registration means selection of suitable section • Advisor can be approached by the students for any issues related to advising, registration ,add and drop, course withdrawal, repeating courses and in any issues related to the academics. • Meet the advisor at least once in a month • How ever the advisor cannot help the students to register during the registration Day. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  8. Role of the Department Registrar • In case the advisor is not available, Registrars can help the students • Also for any issues related to the Registration system and Time Table issues , they can approach the registrar. • Registrar can support the student when they need to change the specialization. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  9. Advising • Students can choose their courses with the Advisors, however the prerequisite criteria need to be checked • Advisors will not register (select section) the students during the registration days. Students are supposed to register themselves online. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  10. ADD & DROP • Students can change their courses during the add and drop days. • The regular credit hours need to be registered by the students  Student can NOT reduce number of courses during add/drop period. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  11. Moving to Next level DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  12. English Language Test Criteria • Two ways: • Internal  English Language Entry Test for post foundation levels • External  TOEFL / IELTS DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  13. English Language Test Criteria • Internal  English Language Entry Test for post foundation levels • Diploma Level (has two attempts): • Should not be under academic probation. • To be the level of a second year Diploma / second quarter) to sit for the exam for the first time (. • 3. To be the level of a second year Diploma / summer semester (If you do not pass the exam the first time (. • Second: Advanced Diploma students (his one attempt) • 1. Should not be under observation Academy. • 2. Be a level Advanced Diploma / second quarter (to sit for the exam if they do not pass the exam at the Diploma level). • 3. Or Advanced Diploma level / summer semester (if not pass the exam before that). DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  14. TOEFL / IELTS REQUIREMENTS TOEFL/IELTS Ext TOEFL =500 IELTS = 4.5 Ext TOEFL =450 IELTS = 4.0 B. Tech Level Adv. Diploma Level DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  15. MIXING LEVEL • Students can take 4 courses only when they are in Mixing level. • Fifth course in mixing is added if the student has Accumulative GPA (Cum GPA) 3 and above in the previous semester. • Mixing can be done maximum of two times only. • Mixing undertaking form DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  16. Article – 53 Repeat Courses Student can Repeat a Course to get better Grade Courses completed with Grade C or less than C for the first time New Gradewill be replaced with Old Grade regardless of whether it is higher or lower than the original grade Maximum of 3 Courses per level Appeal form for repeating courses DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  17. Dean's Honor List DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  18. Article – 56 Postponement Student is allowed to postpone his/her study on medical or family reasons. Maximum of 2 Semesters during his/her stay at the College with the approval of College Dean Some exceptional circumstances a student can be allowed to postpone his/her studies for a third semester, after approval by the College Council. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  19. ACADEMIC PROBATION:(ARTICLE 51) • A full time student will be under academic probation, if his/her SGPA is less than 2.00 in any semester. Accordingly, he/she will be allowed to register for only 4 courses in the semester and 2 courses in the summer. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  20. ACADEMIC PROBATION (ARTICLE 52) • To Clear Probation • Academic probation expires at the end of each semester when the students obtain a minimum SGPA and CGPA of 2.00. • Achieve CGPA >=2 , But Sem GPA <2 then, the Previous probation Finishes and the enter into a new probation DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  21. PROBATION CHART Start SGPA < 2 No Yes Register for 4 Courses Register for 5 to 7 Units Probation 1 CGPA >= 2 Yes No Probation 2 Register for 4 Courses Probation 1 expires Register for 5 to 7 Units Yes No CGPA >= 2 Register for 4 Courses Probation 3 Yes Probation 2 expires Register for 5 to 7 Units CGPA >= 2 Probation 3expires Register for 5 to 7 Units No DISMISSAL DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  22. PROBATION 4 Probation 4 LAST CHANCE (College Council Approval) Register 4 Courses IF Approved by College Council If CGPA < 2.00 on next semester Then DISMISSAL Probation Undertaking Form need to be signed by the students and the advisor can give a copy of the form to the student DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  23. CHOOSING A SPECIALIZATION • At the end of the Diploma year , when student is mixing with Advanced Diploma or Moving to advanced Diploma the student can approach the advisor and Fill the form for choosing Specialization • Specialization survey form DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  24. HOW TO CHANGE SPECIALIZATION? Student Inform student Get form and submit Advisor Approval status Apply Registrars HOD -IT Taken for Approval DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  25. When to Change? • If the students are willing to change the specialization within the Department they have to apply at the end of the semester. • Students can approach the advisor to get the form. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  26. Who can change specialization? DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  27. CHANGING OF DEPARTMENT • If the student is willing to change from one department to another, they have to approach the Student affairs DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  28. GRADING SYSTEMS DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  29. Grade Point Average (GPA) • For every semester GPA is calculated based on the courses taken in that semester. • Credit hrs X Grade Point DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  30. Calculation of Semester GPA Total credit hrs DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  31. Calculation of Cumulative GPA • GPA of all the courses in that level • If the failed course is passed next time, the first attempt is not included (Note :N) • If course failed more than once, Except the first attempt, other attempts are considered. • If the course is not considered for calculations , it is given as N in the Note. • If the student had changed the specialization and the non common course is given as NC. CGPA Calculation DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  32. Columns in the Transcript Note : N – not included in CGPA ,NC – Not credited, W – Course withdrawal Course Name Course Code 3 credit hours for all IT courses Each grade has a point . Eg: A grade has gade point of 4 Result : Pass or Fail DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  33. OVERALL CGPA • If the student started the Advanced Diploma level from Semester I 2014-15 then ,OVERALL CGPA will not be considered for Moving to Next Level • ONLY Cum CGPA will be considered DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  34. Course Withdrawal • Student is allowed to withdraw only one course or 3 credit hours per semester. • A student is allowed to withdraw one course during the semester. The withdrawal period will end a week after the midterm exam result announcement. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  35. Who can withdraw? • Regular students who are registered for 5 courses can withdraw one course. • Probation students who are registered in four courses can withdraw one course. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  36. Who can’t withdraw • Students who are having the last one course in the level. • Students who are not attending the classes (Non show given by the Lecturer) or Having 30% absence (Debar Note given by the Lecturer) • Students who are registered in less than required credit hours. (Example : Normal student in 4 courses and Probation students in 3 courses) DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  37. Student’s Absence Report • Student absence is entered in Student Management System attendance system and updated every week. • If any student deserve warning letters, they receive the message in their phones. • The student can be given 10%, 20% and 30%(Debar) warnings. • After the Debar, student is not allowed to attend the classes or take any assessments. • The final exam mark will be awarded as Zero. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  38. Valid Sick Leave • The students can bring a Valid Excuse (Any official Document ) within one week. • The Document should have Signature and Stamp of the authority who issued. • If it is a Medical Paper from the Private Hospital it has to be stamped from Government Hospital. • Any Forgery in these documents will be taken to the Disciplinary committee. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  39. Absence Excuse • Any valid document as excuse up to 2 days or any number of non consecutive days • Can be considered for conducting make up exams (Quizzes and midterm) • Need not require the approval from HOD/HOS • Attendance entry , Non show or Warning letters cannot be cancelled DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  40. Absence Excuse • Any Valid document as excuse for 3 consecutive days and above • Can be considered for conducting make up exams (Quizzes and midterm) without the approval of HOD/HOS • Can be considered for cancelling the attendance entry, non show given and warning letters only after the approval of the concerned HOS (as per the course) DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  41. Any other Issues?.... Follow these Hierarchy Contact Advisor Contact Registrar Contact the Head of Section Contact the Head of Department. DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  42. Registration Office N208 • Ms.Jeba Rosline (Jroseline@hct.edu.om) • Mr. Rishi Shankar Verma (rishisv@hct.edu.om) DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

  43. THANK YOU DEPARTMENT OF IT STUDENT INDUCTION – Semester II 2013-14 ADVISING & REGISTRATION

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