State Department of Education Alabama Supercomputer Authority

1. State Department of Education Alabama Supercomputer Authority Training 2011-2012

2. SDE Leadership & Evaluation (LE)Mr. John BellMs. Chris WilsonDr. Christopher BlairMrs. Diane JonesMrs. Telena MadisonDr. Tony ThackerSDE Information Systems (IS)Alabama Supercomputer Authority (ASA) EDUCATEAlabama Support Team

3. EDUCATEAlabama (EA) Contacts SDE Leadership & Evaluation 334-353-8924 djones@alsde.edu 334-353-8646 cwilson@alsde.edu SDE Information Systems SDE Helpdesk334-353-1250 helpdesk@alsde.edu Alabama Supercomputer Authority educatealabama@asc.edu

4. Agenda • Welcome-Purpose-Outcomes • Terminology-Acronyms • EDUCATEAlabama (EA) At A Glance • General EA “Fixes” - ASA • AL Online Education Directory (ED DIR) - SDE IS • Training Back in your LEA • All EA Users • EA Reviewers • EAEvaluators • Evaluatees • Suggested Timelines • Questions

5. Purpose • Train Evaluation/Technology Coordinators on EA Outcomes • Coordinators will have knowledge/ability to: • Train all EA users at start of school year on: • Brief Overview • EA Changes/Updates in 2011-2012 • Implementing EA as a: • Reviewer (Central Office Staff) • Evaluator (Principal, Asst. Principal, Career Tech. Director, other) • Evaluatee (Teacher, all other Educators) • Provide technical support at local level

6. Only Site EA Users Need To Know 2011-2012 http://educatealabama.asc.edu

7. EA Terminology • EA Reviewers = All Instructional Leaders that may review the EA process systemwide, but are not evaluating Educators (e.g., Central Office Staff) • EA Evaluators = All Instructional Leaders that are evaluating Educators using the EA process (e.g., principals, assistant principals, career technical directors) • EA Evaluatees = All Educators being evaluated using the EA process (e.g., regular/special ed.teachers, librarians, counselors, other educators) • EA Users = All of the above !!

8. Common Acronyms • SDE = State Department of Education • ASA = Alabama Supercomputer Authority • IS = SDE Information Systems • LE = SDE Leadership & Evaluation • EA = EDUCATEAlabama • ED DIR = SDE Online Education Directory • AQTS = AL Quality Teaching Standards • Continuum = AL Continuum for Teacher Development • Assessment = Educator Self Assessment • PLP = Professional Learning Plan • SE = Supporting Evidence • EA Evaluators = All Instructional Leaders that are evaluating Educators using the EA process (e.g., principals, assistant principals, career technical directors) • EA Evaluatees = All Educators being evaluate using the EA process (e.g., regular/special ed.teachers, librarians, counselors, other educators)

9. 2010 • August • EA Work Group developed process • September - November • IS Created method to access EA through ED DIR • ASA Developed online process • LE Provided 14 face-to-face trainings on ED DIR and EA process • DecemberEA Reviewers, Evaluators, Evaluatees • Registered through ED DIR • Began EA online process

10. 2011 • January - July • EA Reviewers, Evaluators, Evaluatees • Registered/updated ED DIR accounts • Implemented EA online process • SDE Helpdesk (IS)SDE Leadership & EvaluationAlabama Supercomputer Authority • Provided ongoing technical assistance • ED DIR • Online process • EA content

11. General ImprovementsInformation Systems ED DIR

12. SDE Online Education Directory (ED DIR) Overall Purpose • Provides: • LEA information for printable SDE Education Directory • Foundational data for multiple SDE applications • Authentication (Login) for multiple SDE applications IS

13. ED DIR Purpose Related to EA • SDE’s Current Method For All EA Users: • Authentication (Login) of all EA Users • Staff Assignment for all EA Users : • Location • Central office • School • Other • Role • Superintendent/Central Office Staff • Career Technical Education Director • Principal/Assistant Principal • Educator (includes regular/special educators, ARI reading coaches, school counselors, school librarians) IS

14. ED DIR Improvements • EA users will login to EA site to register/update ED DIR accounts • No need to access ED DIR website! • EA site will access both ED DIR & EA ! • ED DIR “How To” tutorials now available, providing improved directions for EA users • FAQ Document addressing common ED DIR issues now available IS

15. General Improvements Alabama Supercomputer Authority Online Process

16. Editing • All text entries • Edit option w/ “Microsoft Word” like interface • WYSIWYG (What You See Is What You Get) • Spellcheck, formatting, copying MS Word formatting, & inclusion of “links” • Indicators • Ability to add indicators via SE throughout year • Supporting Evidence • Dates = Change/Delete/Entry Order • Level of practice details may be added to all forms of SE • Add “General Comments” text box • Similar to Evidence Summary text box ASA

17. Printing • All print options open to all EA users • All EA components • Full/summary Assessment • PLP • Supporting Evidence • Print all components in “roll-up” (all at once) format • Printable components provided in multiple formats • PDF, Word, Other ASA

18. Saving & Timing Out • Prominent “Save” buttons will replace “Update”buttons throughout EA process • Notification when EA session is about to timeout or has timed out ASA

19. Error PagesSite Availability • Security • Error Pages • EA users must cut/paste “actual error”, then send to SDE IS or LE sections for assistance • Site Availability • Software fix “roll-outs” now pre-scheduled & • syncronized between SDE’s IS section & ASA • Security • Resolved January 2011 • Monitoring continuously ASA

20. Component Accessibility • Educator Self Assessment • Will remain open for *Evaluatees (*Not Evaluators)to edit throughout dialogue/PLP process • Locked & not editable upon PLP completion & signing • PLP • Editable by Evaluators/Evaluatees until both parties sign • Locked & not editable by either party once dually signed • Adding Indicators to EA Process • Indicators & associated content may be added in Supporting Evidence during current year ASA

21. Tutorials • 2010-2011 Tutorials - To Be Replaced • 2011-2012 Tutorials Under Development • Will provide individualized training for EA: • Reviewers • Evaluators • Evaluatees • Tentative availability - Late Summer or ASAP 2011 • LEAs will be electronically notified of availability • Superintendents • Evaluation Coordinators • Technology Coordinators ASA

22. EA Archives All Evaluatees who completed EA Process in 2010-2011 will find archived data under their Current Status ASA

23. 2010-11 Data Reports Available August 2011To Access: Follow EA directions provided in online process • # of EA users by: • LEA/school • Role • Completion of 2010-2011 EA process • by LEA/school • Selection of Continuum indicators assigned to PLPs; & • Level of practice selected through Assessment for all 39 Continuum indicators by: • Novice educator (1st year) • Educators • Counselors • Librarians • LEA • School ASA

24. General Improvements Leadership & Evaluation Content

25. Who is formatively evaluated using EA in 2011-2012? ALL EDUCATORSRegular Classroom Teachers Special Education Teachers School Counselors School Librarians Alabama Reading Initiative Reading Coaches Pre-K Special Educators Psychometrist/School Psychologists Speech-Language Pathologists Special Educators of Students generally taking the Alabama Alternate Assessment (AAA)

26. Late Summer2011 EA User Training ED DIR Accounts EA Profiles Late Summer/Early Fall 2011Data Review AssessmentDialogue   PLP EDUCATEAlabamaSegments Automatically Connect Via Technology Mid/Late Summer 2012 Evidence Summary EA Closeout Fall - Ongoing 2011 - 2012 PROFESSIONALDEVELOPMENT  Supporting Evidence

27. Your Professional Growth Vital for Student Learning

28. Professional LearningOpportunities • Many available through: • Alabama Department of Education - Increased accessibility in 2011-2012 • Local Education Agencies • Colleges and Universities • Professional Associations and Organizations • Private and Commercial Vendors • Other

29. Professional Study LinkEmbedded in PLP Educator Learning textbox Need a cost free professional study for the Continuum indicators included in your PLP? Click the Continuum indicator to see what is available! ASA

30. Professional Study LinkExample If Evaluatee selects Continuum Indicator 2.9 Then*cost-free PD opportunities, such as e-Learning for Educator course below, may be available for selection*EDU 4403 Designing a Virtual Field Trip*EDU 5501 Data Based School Reform for Administrators *EDU 5508 Using Google to Become a 21st Century Administrator *REA 3455 Kids, Content, & Comprehension *SCI 2613 Integrating Literacy & the Life Sciences *SCI 3651 Life Science K-2: I am a Survivor *Example only, subject to change ASA

31. (PD Title No. EDU4403E)- Designing a Virtual Field TripProficiency Level: MasterySubject(s):Foreign Languages,Language Arts & Reading,Guidance,Health Education,Industrial Education,Interdisciplinary,Leadership Training,Multicultural Education,Music,Parent Education,Psychology,Science,Social Science,Volunteer,Special Education,Technology,Computer Education,Mathematics,Business,Art,Career Tech,Library MediaGrade(s): PreK,K,1,2,3,4,5,6,7,8,9,10,11,12,CC,Other Hours: 30.00 DescriptionThis workshop will enable participants to use Internet resources to design a "virtual field trip" for their students. Participants will become familiar with the strategies and resources that educators use to design these field trips, as well as tips and tricks to ensure their success. By the end of the workshop, participants will have designed an effective and engaging virtual field trip that is aligned to their state's standards.Pre-requisitesThis is an introductory course for teachers, technology specialists, curriculum specialists, professional development specialists, or other school personnel.  Participants are expected to have regular access to computers.  In addition, participants should be proficient with using email, browsing the Internet, and navigating to computer files. ObjectivesThis workshop will enable participants to: 1. Become familiar with the different types of virtual field trips 2. Become familiar with locating and using diverse Internet resources that can be used on a virtual field trip 3. Develop strategies for aligning a virtual field trip with existing curriculum and standards 4. Understand how to use Microsoft Word to create and present virtual field trips to students 5. Develop strategies for assessing virtual field trips Example Only

32. Educator Self Assessment • Completed at the beginning of each school year • Basis - Alabama Continuum of Teacher Development • Foundation - Entire EDUCATEAlabama process • Evaluatee’s perspective on current level of practice on 39 indicators directly related to the five Alabama Quality Teaching Standards • Formative, rather than summative tool • Provides Evaluatees with opportunity to truly be instrumental in developing and implementing personal plan for professional growth • Completed assessment - establishes opportunity fordialogue between Evaluatee and Evaluator LE

33. Educator Self Assessment Completion • All Evaluatees (Educators/Librarians/Counselors) select & complete one & only one, Educator Self Assessment • Librarians also serving as classroom teachers will complete the Educator Self Assessment for Librarians • Counselors also serving as classroom teachers will complete the Educator Self Assessment for Counselors • Counselors & Librarians unsure of which Educator Self Assessment to complete will seek direction from their Evaluator LE

34. Dialogue • The completed Educator Self Assessment provides the basis for a meaningful conversation between the Evaluator and Evaluatee. • From this conversation, the Evaluator and Evaluatee will determine plans for professional growth and implementation. • Meaningful dialogue should result in finalizing indicators, selected from the completed Educator Self Assessment, assigned to the PLP. LE

35. Assigning Indicators to PLP Based on Level of Practice “Levels of Practice” selected by the Evaluatee will not necessarily determine the indicator(s) assigned to the PLP for professional growth. Indicators assigned to PLP should reflect the most significant professional growth needs for the Evaluatee, regardless of selected “Level of Practice.” LE

36. Professional Learning Plan • Evaluatees and Evaluators will finalize the PLP at the beginning of the school year, after the Educator Self Assessment is complete and the Dialogue is held. • Evaluatees are responsible for entering the PLP content. • Remember the PD opportunities now available through the link embedded in the PLP Educator Learning textbox! • Evaluatees and Evaluators are responsible for reviewing/editing/completing PLP content. LE

37. Supporting Evidence LE • Evidence of Evaluatees’ professional growth supporting PLP • After the PLP is complete, the following will be entered during EA process: • Evaluators and/or Reviewers Only • Unnannounced Observations • (Two required for Full Evaluation Cycle) • Reviewers, Evaluators, and Evaluatees • Observation Comments • Instructional Practices • Student Data • Roles-Responsibilities • Additional Indicators NEW ! • General Comments NEW ! • Other • Enter throughout summer, as needed prior to next year

38. Closing EA Process 2011-2012 • Evidence Summary • Optional report completed by Evaluators at the end of EA process, prior to the next year • Evaluators will close each educator’s EA process for 2011-2012 by July 27, 2012. • EA process should remain open to enter supporting evidence related to the Evaluatee’s professional development experiences during summer 2012. • If EA process is closed prematurely, the Evaluator has capacity to re-open until July 27, 2012. • EA processes not closed by Evaluators will be closed by the SDE on August 1, 2012. LE

39. EA Suggested Training Start of School Year 2011 • August 1-8 • SDE Train all: • LEA Evaluation & Technology Coordinators • August - Mid September • LEA Evaluation/Technology Coordinators train all: • LEA EA Reviewers & EA Evaluators • EA Evaluators train all: • LEA EA Evaluatees

40. Optional2011-2012EA ImplementationTimeline • August • SDE Training • August - Mid Sept • Local Training • Data Review • Late August -Mid/Late Sept • ED DIR Account Registration/Update • EA Login/Logout & Profile Update • Mid Sept - Early Oct • Educator Self Assessment

41. Late Sept - Early Nov • Dialogues & PLPs • Mid/Late Oct - Mid Nov • Begin Supporting Evidence • Late Oct - Mid July 2012 • Continue Supporting Evidence • Mid-Late July 2012 • Optional Evidence Summary • LEA EA Closeout • August 1, 2012 • SDE EA Closeout • August 2, 2012 • 2012-2013 EA Begins Optional2011-2012EA ImplementationTimeline continued

42. 2011-2012 EA Support • Regularly Scheduled Live WebEx Sessions • Recording accessible via LE website • Tentative EA topics • Data reports & assessment • Dialogue , PLP, & professional studies • Supporting Evidence • Exploring PLUs and/or CEUs • 2011-2012 survey for future needs • Evidence Summary & Closeout • Ongoing technical support, upon request • Leadership & Evaluation • Information Systems Helpdesk • Alabama Supercomputer Authority

43. NOT For Evaluating INSTRUCTIONAL LEADERS Important

44. PEPE will continue to be the evaluation process for all Instructional Leaders until further SDE notification. Under Development

45. EA Reviewer Guide What to do Go to: http://www.alex.state.al.us/leadershipClick on: Educator EvaluationsSelect: EA Training 2011-2012 MaterialsSelect: EA Reviewer Guide

46. EA Evaluator Guide What to do Go to: http://www.alex.state.al.us/leadershipClick on: Educator EvaluationsSelect: EA Training 2011-2012 MaterialsSelect: EA Evaluator Guide

47. EA Evaluatee Guide What to do Go to: http://www.alex.state.al.us/leadershipClick on: Educator EvaluationsSelect: EA Training 2011-2012 MaterialsSelect: EA Evaluatee Guide

48. Questions