Chapter 23 Reach Out and Touch Someone – Email in the 21 st Century

1. Chapter 23Reach Out and Touch Someone – Email in the 21st Century By: Star Duncan & Hannah Cole Computer Apps 4th Period

2. How e-mail works • To send and receive email, you have three things: email software, email account, and access to mail server. • There are two types of Mail Servers • Internal mail networks • Internet email

3. Internal Network Mail • On an internal network, both the sender and the recipient log into the same server. • In an internal network mail, the message goes from your computer to your internal email server. • The internal server makes certain nobody grabs the wrong email, because everybody is programmed into the network.

4. Email over the internet • Sending an email message over the internet, requires a more complicated process than internal mail because, no single server in the world could handle all of the addresses. • Each network must have a unique identity so that mail intended for a user on one network doesn’t go to another user.

5. Email over the internet (continued) • The mail server on the internet connects directly to one or more mail servers on different domains, creating an interwoven mesh of communication, but they don’t connect directly to every other mail server. • When you send an email to someone outside of your local network, your email program connects to the mail server at your ISP (internet service provider)

6. Anatomy of an Internet E-mail Address • Email addresses have two components: • A username • A domain • An email address should look like this: • scott@totalsem.com

7. Username • A username can be pretty much anything.

8. Domain • The domain consist of a computer, or network name, and a domain code. • The name of a network could be: • Username (Totalsem) and the domain code could be (.com)

9. Domain Codes • .com • .gov • .mil • .us • .edu • .org • .net • .info • .biz

10. .Com • This domain code regions as the main one for American for-profit companies and for many international companies and individuals. • Originally intended for being short for “commercials”, you would do better to think of it as “common”, because most websites use .com.

11. .gov • Federal agencies and all aspects of the United States government, except the military, use the “.gov” top level domain.

12. .mil • The United States military uses the “.mil” top level domain. • Nobody else uses this domain code.

13. .us • State government agencies in the U.S., use the particular state’s two-letter postal abbreviations and lower-case letters, followed by “.us” for their domain code.

14. .edu • All types of educational institutions can use the “.edu” domain code, although it is most commonly associated with universities in the U.S.

15. .org • The “.org” domain code was originally created for non-profit organizations, and other non-commercial groups.

16. .net • Originally envisioned to identify network organizations such as • Internet service provider

17. .info • The “.info” domain code is the first unrestricted top-level domain since “.com”, which began use in 1985. • There are no restrictions on who may register “.info” names, since they were created for general use around the world.

18. .biz • The business community uses the “.biz” domain exclusively. • Anyone can register this domain name, as long as it is for a business or commercial use, such as: • Exchanging goods or services • Just like “.info,” hard-to-find.com websites might be available with “.biz” extensions instead.

19. International Domain Services • Domains in countries outside the united states, usually end in a 2 letter abbreviation for the country, in which the email server resides. • Email addresses from the united kingdom end in “.uk”, and “.de” is used for Germany (Germans call their homeland Deutschland)

20. Accessing Email • Accessing email requires having a valid account on a mail server, access to the internet, and either a dedicated email application, a web browser or some alternative device: • Like a cell phone • You can get a valid account in many ways, most commonly by contracting with an ISP, or through your work or school.

21. Sending E-mail • To send an email, there are several things you have to do: • Start a new message • Fill in the fields • Enhance the content by attaching a file or adding links to Web sites • Clicking the send button

22. Components of an Email • The components of an email are: • TO: field • CC: field • SUBJECT: line • Message Body • Signature (optional)

23. TO: • To fill in this field, enter the email address of the primary person (or people) you want to receive the email.

24. Cc • This is where you put the email address of additional people you want to receive the message, besides the main person.

25. Blind carbon copy (bcc) • You can send a copy of email messages to people without the primary recipient knowing about it. • You have to add an email address to the bcc field

26. Subject • After you have entered all of the email addresses, enter brief description of what your email is about. This is called the subject. • Although you could leave this line blank, you shouldn’t, because a lot of people will just delete the message without even looking at it.

27. Message Body • Below the subject line, is the largest field of the new message window called the message body. • This is were you type out your complete messages. • This is were you attach any additional files such as: • Multimedia

28. Responding • You can respond to an e-mail in different ways • Do nothing and pressing the delete button • Reply to the sender and all the recipients of the message. • Forward the message and any attachments to someone else

29. Reply • If you want to send a reply message back to the sender of an e-mail regardless of how many people the e-mail was sent to click the reply button.

30. Reply all • If an e-mail message was sent to you and other people, and you would like to reply to it so that all of original recipients and the sender can see you reply, click the reply all button.

31. Foward • You can forward an e-mail to someone by clicking the forward button • This opens a draft copy of the message within the altered subject line (usually FW: is added and a blank To: box) • In the blank To: field you can fill in the e-mail address of the person to whom you are forwarding the e-mail.

32. The End! :D