1 / 19

Shasta County Office of Education Kick-Off Meeting

Shasta County Office of Education Kick-Off Meeting . Kathy Carlson October 8, 2010. Agenda. Executive Summary Project Information Project Scope Change Management Project Timing Project Milestones Project Success Factors Project Approach . Executive Summary.

fauna
Download Presentation

Shasta County Office of Education Kick-Off Meeting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Shasta County Office of EducationKick-Off Meeting Kathy Carlson October 8, 2010

  2. Agenda • Executive Summary • Project Information • Project Scope • Change Management • Project Timing • Project Milestones • Project Success Factors • Project Approach

  3. Executive Summary • The goal of this project is to convert existing Bi-Tech data and implement Escape Online 5 in a hosted XCOE environment.

  4. Project Information • Project Sponsors • De’An Miller – Shasta COE • Ramona Marshall – Escape Technology

  5. Project Information • Escape Project Team Members • Kathy Carlson – Project Manager • Ramona Marshall – Project Analyst • Tom Henzie – Data Technician • Shasta COE Team Members • Kelli Roberts – Project Manager • Ruth MacDougall – Business Applications Specialist • Deborah Williams, EESD, Assistant Director of Business Services • Donell Evans – AUHSD, Chief Business Official • Sally Burnham – Data Analyst, Conversion

  6. Project Scope The following items are considered standard functionality and included in the product at no additional charge.

  7. Project Scope The following items are considered standard functionality and included in the product at no additional charge.

  8. Project Scope The following items are considered custom and will be chargeable.

  9. Change Management • Any additions or changes to approved scope will need to have an estimate completed by Escape Technology and then the cost/impact to the Go Live date will be determined. • Escape will not proceed with any changes to the software without prior approval from SCOE.

  10. Project Timing

  11. Phase I Status • Overview training complete • Finance Setup complete • HR/Payroll Setup 90% complete • Data Migration 90% complete • Positions & Employees 50% complete • Core Training scheduled for next week • Project is on schedule!!!

  12. Phase II & III Status • Overview training for Phase II in progress • All other tasks are on schedule!!

  13. Project Milestones

  14. Project Milestones

  15. Project Constraints • Project Constraints • Escape Technology development resources are currently constrained. • SCOE and District resources are currently constrained. • Project Assumptions • Workstations will be upgraded as needed to meet minimum requirements. • Customer will have necessary resources to participate in and complete the necessary steps involved in the project. • Goal is meet all live dates for each phase.

  16. Project Success Factors • The following define a successful project: • Data integrity • Software stability for daily transactions • Accurate and timely payroll • Accurate paychecks/ACHs • Users are properly trained to use the system • Users are able to complete their daily work using the system

  17. Project Approach • Project Escalation Process • The Escalation Process will be initiated by either the Escape Project Manager or SCOE Project Manager when an issue or dispute can’t be resolved at the project level. • Project Defect Tracking Process • Problems or defects found in the software will be reported to Escape, a CR will be created which will be tracked and managed to resolution by the Project Manager.

  18. Project Approach (cont.) • Transition to Customer Support • After approximately 2 live payroll and AP runs, Shasta COE will be transitioned to Customer Support and assigned reps for HR/Payroll and Finance. • To ensure a smooth transition, the support reps will be included in project meetings and onsite support as we approach the live date.

  19. Questions and Comments • Thank You

More Related