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Crossfire Select 2013 Annual Club Meeting

Crossfire Select 2013 Annual Club Meeting. Lake Washington Youth Soccer Association. November 5 , 2013. Tonight’s Agenda. Call to Order, Introductions John Metzger President’s Report John Metzger Treasurer’s Report Ted Granston Election of Officers Mark Enstrom

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Crossfire Select 2013 Annual Club Meeting

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  1. Crossfire Select2013 Annual Club Meeting Lake Washington Youth Soccer Association • November 5, 2013

  2. Tonight’s Agenda • Call to Order, Introductions John Metzger • President’s Report John Metzger • Treasurer’s Report Ted Granston • Election of Officers Mark Enstrom • General Discussion • Q & A • Adjournment

  3. LWYSA Program Overview • Lake Washington Youth Soccer Association • U-6 and TopSoccer • Recreational, U-7 through U-19 • Crossfire Select, U-11 through U-18 • Crossfire Premier, U-10 through U-19 • Crossfire Premier Academy • In 2009 Crossfire Select separated from Premier to become it’s own Club with governing bylaws and executive Board

  4. Crossfire Select Soccer Club Mission Statement The Crossfire Select Soccer Club provides an environment that promotes a life-long love of the game while developing teamwork as well as individual responsibility, commitment and leadership through quality training and appropriate competition for all participants.

  5. Crossfire Select Board • Current 2013 Executive Committee • President John Metzger • Vice President Mark Enstrom • Treasurer Ted Granston • Secretary Margaret McLaughlin

  6. 2013 At-Large BOD members • Competition William Merrick • Communications Andrea Quenneville • Equipment Betsy Bower • Facilities Tim Mallalieu • Team Operations Siobhan Whitney • Tournament Director Scott Yerxa At Large members appointed for 1 year term (roster year--JuneMay) Volunteer opportunities still exist within all committees

  7. 2013 Tournament Committee Tournament Director Scott Yerxa 2013 was most successful Crossfire Cup yet 200+ teams with 4 games each 6 Crossfire Select Champions $$$$ earned for Club scholarship assistance 2014 Crossfire Select Cup will be held July 25-27 Looking for Select Cup committee members to help with all facets of running the tournament; Volunteer time commitment will vary

  8. 2013 Competition Committee Competition Chair William Merrick • Try-out standardization for u11-u12 • Guidelines for team formation • Coaches Manual, code of conduct • Coach and Player development standards • Player / Parent expectations and Contracts • NPSL representatives to determine league placement • Crossfire Select Cup– breakdown of divisions • Post season Tournament recommendations • Recruiting and interviews for new u11 coaches

  9. 2013 Communications Communications Chair Andrea Quenneville • Website • Improved site with increased function and content Forms, calendars, forums, scheduling • Team Communications • Manager access; can update for each team • Better process for posting numbers after try-outs • Monthly Newsletter • To go out to all players and coaches • Keeps families posted with current information

  10. 2013 Facilities Facility Coordinator Tim MallalieuAlso serves as Select Rep to LWYSA Executive BOD • Monthly field schedule for team training • Coordinate tournament scheduling • 60 Acres improvement continues Field conditions for extended play (year round) Work on parking, pedestrian access, barn, pumps Improved drainage and irrigation Top quality grass and use rotation to extend field life

  11. 2013 Equipment Equipment Coordinator Betsy Bower • Team Equipment • Balls for teams(u11,u13) and for Tournament • Player Uniform Kits (two year cycle) • Girls 2013-2014 • Boys 2014-2015 • Coaches Apparel • Uniform Recycle Program

  12. 2013 Team Operations Team Operations Siobhan WhitneyAll Club --Kick off BBQ and family picnic – early June approximately 700 people attended in 2013 Tournament Volunteer coordinator Try-out Volunteer Coordinators Referee CoordinatorJanet Lennon-Jones Manager Coordinator position open CPR / First Aid training for Coaches

  13. President’s Report Crossfire Select President John Metzger

  14. BU-11 Barry O’Melia BU-11 Keenan Butler BU-11 Andy Johnson # BU-12 Rob Taylor BU-12 Koji Nakamura BU-12 Spencer Perry # BU-13 Tom Button BU-13 Will Merrick BU-13 Todd Greenwalt BU-13 Steve Buckley # BU-14 Scott Yerxa BU-14 Rob Taylor BU-15 Doug Lewis BU-15 Larry Mana‘o BU-15 John Mele BU-16 Travers Enslow BU-16 David Cline BU-17 Shane Barnes BU-17 Rodrigo Gonzalez BU-17 Michael Radovich # BU-18 Skip Jinneman BU-18 John Reynolds 2013-2014 Boys Teams and Coaches 22 boys teams

  15. 2013-2014 Girls Teams and Coaches • GU-11 Mike Reimbold • GU-11 Quentin Miller • GU-12 Ted Granston • GU-12 Lacy Wilkinson • GU-13 Yousef Habash • GU-13 John Metzger • GU-13 Brad Jordan # • GU-14 Tim Mallalieu • GU-14 Shane Barnes • GU-14 Susan Pfeifer • GU-15 Margaret McLaughlin • GU-15 Mark Enstrom • GU-15 Larry Mana’o # • GU-16 Scott Yerxa • GU-16 John Metzger • GU-17 FarzeenMohazzabfar • GU-17 Dave Westburg • GU-18 Andy Hill • GU-18 Greg Wyrick 19 girls teams

  16. 2013 Accomplishments • 3 Founders Cup Champions Reynolds,Mallalieu,Johnson • 2 Founders Cup Finalists Greenwalt, Enstrom • 3 Founders Semi-finalists Metzger,Yerxa,Merrick • 2 Challenge Cup Finalists Mana’o, Gonzalez • 2 Challenge Cup Semi-finalist Farzeen, Westburg • 2 NPSL Gold Champions McLaughlin, Farzeen • 5 NPSL Gold FinalistsReynolds,Metzger,Mallalieu,Enstom,Yerxa

  17. 2013 Accomplishments • Tryouts successfully held in May • 41 teams for 2013, 22 boys teams, 19 girls teams • 658 players for 2013

  18. 2013 Accomplishments Fifth Annual Crossfire Select Cup • A fundraising success • 216 teams played, WA, OR, Canada • 6 Crossfire Select Gold Champions • 4 Crossfire Select Gold Finalists

  19. Fall 2013 League Play • Most of our teams are in North Puget Sound League– 31 teams playing Division 1 5teams playing Division 2 3 teams playing Division 3 • Boys U16 and older–D3/NPSL Inter District League Current NPSL W-L-T record as of Oct 31 101 wins, 81 losses, 46 ties Two teams playing in the RCL • Jinneman u 18 boys RCL Division 3 5-0-2 • Farzeen u 17 girls RCL Division 3 will play in the Spring

  20. State of the Club: So far, so good! • Crossfire Select teams among strongest select teams in state, both in league and State Cup play • Continue to attract more players at tryouts from within LWYSA and surrounding associations/clubs • Select Board still adding volunteers to better serve club • Continued plans to offer high level coaching education • Finances, budget and record keeping are improvingLWYSA current organization is strong and we have all seen a decrease in administrative costs • 60 Acres has been much improved

  21. State of the Club: Some concerns • Field Space • Turf field shortages in Fall and Spring • Would like to open 60 Acres earlier in Spring • Referee shortage • Player numbers are down slightly across LWYSA • Recruiting quality Select coaches

  22. State of the Club: Looking Forward • Referee Shortage Youth games are putting more pressure on referee coverage Need to continue to add quality referees to the pool from each team • Spring NPSL for u11-u14 • Experiment with Academy style training in age groups • Field conditions at 60 acres are continually improving • NEW UNIFORM VENDOR---Soccer West • Will supply new boys uniforms next spring • Ability for parents to purchase ALL NEW fan gear • Continued discounts at convenient Redmond location • Thanks to Betsy, Siobhan, Mark

  23. 2013 Equipment

  24. 2013 Fan Gear for purchase

  25. A Special Thank You Greg Wyrick Coached both of his daughters from a young age and has au18 team graduating this spring President of the Kirkland Rec Club Instrumental in establishment of Crossfire Select Co-author of initial by-laws and creation of Club Served two terms, four years as LWYSA PresidentStaff re-alignment, facilities improvements, financial system Has unselfishly dedicated hundreds of hours to make youth soccer better—THANK YOU!

  26. Treasurer’s Report Crossfire Select Treasurer Ted Granston

  27. Treasurer’s Report Crossfire Select Financial Review Fiscal Year April 2013 – March 2014 Final budget distributed and approved March 2013 – Have started budgeting work for fiscal year 2014-2015 Financials based upon: Revenues from registration, try-outs and tournament Expenses from direct cost associated with Select operations “fields, referees, tournament” Allocations expense from LWYSA Club Operations “Admin, facilities, office” Net Operating Income = Revenue – Direct Expense - Allocation

  28. Treasurer’s Report Revenues: Budgeted at $480K (increase from 2012, actual $472K) Projected at $532K (Remaining player registration, potential for corporate volunteer matching programs) Direct Expense: Budget projection appears accurate Expenses projected at $275K range Tournament expenses at $90k LWYSA Allocations: Budgeted at $130K range LWYSA has been diligent in managing overhead costs while maintain capital planning Net Contribution: Target $28K – trending towards $37K range Budget cycle still has 6 months remaining

  29. Treasurer’s Report Crossfire Select Facts 658 Players within Select (last year 576) 7625 with LWYSA (approx) 77.7% Recreation (5900 = 4700 Fall + 1200 Spring) 14.6% Premier (1,100) 7.7% Select (658 = increase of 82 players from 2012 Allocations: Budgeted vs. Current Recreation 50.0% Select 19.5% Premier 30.5% Working with LWYSA on next fiscal year budget. Seeking Select and Association Board approval February 2014.

  30. Election of Officers Crossfire Select Vice-President Mark Enstrom

  31. 2013 Open Positions • President • Treasurer

  32. President- Powers and Duties • Serve on, and preside over the meetings of, the Club’s Operating Board; • Serve on the LWYSA Board of Directors as a representative of the Club; • Along with all the other Club Officers, identify and recruit volunteers to join the Club’s Operating Board who, working alongside Club Officers, will complete the work of the Club; • Along with the Club Secretary, certify the individuals chosen by the Operating Board to serve as the Club’s “Delegates” to each Annual General Meeting or Special General Meeting of the Association; • Serve on such Club or Association Committees; • Represent the Club at various district league operating bodies; • Oversee the work of all the other Club Officers and their supporting volunteers, if any; • Organize, preside over, and deliver a report on the Club’s status at, the Annual Club Meeting.

  33. Treasurer- Powers and Duties • Serve on, and provide regular financial reports to, the Operating Board; • Along with all the other Club Officers, identify and recruit volunteers to join the Club’s Operating Board who, working alongside Club Officers, will complete the work of the Club; • Assume key responsibility in the areas of Club accounting, budgeting, finance, fundraising, sponsorships, and such other areas as the Operating Board may assign; • Serve on and act as the Club’s liaison to (or designate another Club volunteer to serve on and act as liaison to) any Association committee organized to provide support for programs falling within the areas of the Treasurer’s key responsibilities, including, without limitation, the Association’s Finance Committee; • Define the responsibilities for, and oversee the work of, all subordinate volunteer Club program directors and coordinators, if any, whose roles support any area of key responsibility; • Chair, or oversee the chair and the work of, each Club committee formed by the Operating Board to support any area of key responsibility.

  34. Candidates • President 2014 Nomination(s) • John Metzger • _______________ • _______________ • Treasurer 2014 Nomination(s) • Ted Granston • _______________ • _______________

  35. Conduct Election • Inspector of Elections: • Mark Enstrom • Hold voice vote or distribute ballots • President (2-year term, Jan. 2014-Dec. 2015) • Treasurer (2-year term, Jan. 2014-Dec. 2015)

  36. Announce Results Congratulations ! to our newly elected Crossfire Select Executive Board Members for the 2014-2015 term President John Metzger Treasurer Ted Granston

  37. General Discussion Crossfire Select President John Metzger

  38. 2013 Volunteer Opportunities pg1 • Tournament ---Co-Director positions available • Marketing, sponsorships, vendors 2-10 hrs/ Nov-Mar • Registration- site, emails, soliciting 2-10 hrs/ Feb-June • Team brackets and schedules 10 hours/ May-July • Sanctioning, rules, paperwork 2 hours Feb-May • During the tournament -- 20 hours one weekend • Score reporting, bracketing, awards, volunteer coordinator • Manager for vendors, banking, parking lot, team check in • Field set up, referees, disciplinary

  39. 2013 Volunteer Opportunities pg2 • Equipment • Girls Uniform coordinator Oct, May, June, • Boys uniform coordinator Oct, May, June • Fan gear 2 hours/month • Coaches gear Sept, June • Club / Team/Tournament needs 2 hours/ month • Communications • Website updating for teams/ Club 2-10 hours/month • Monthly newsletter 1-2 hours/month

  40. 2013 Volunteer Opportunities pg3 • Team Operations • Tournament volunteers 20 hours in May-July • Try-out volunteers (4) Feb-BHS, May-all others • Referee Coordinator 2 hours/month • Tracking team volunteer hours 2 hours/month • Team Contact Coordinator 5 hours May-June • Kick off BBQ Chair 8-10 hours May-June • Facilities • Securing fields, slotting teams 2-4 hours/month • Requests and distribution 2-4 hours/month

  41. Adjournment Thank you all for coming tonight!

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