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Clifton Springs Country Club 2013 Annual Meeting

Clifton Springs Country Club 2013 Annual Meeting. Today’s Agenda. Call The Meeting To Order President Biery Approval Of Minutes 10/21/12 Secretary Joyce Director Election President Biery Review Of Fiscal 2013 Activities Treasurer Principato

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Clifton Springs Country Club 2013 Annual Meeting

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  1. Clifton Springs Country Club 2013Annual Meeting Clifton Springs Country Club

  2. Today’s Agenda Call The Meeting To Order President Biery Approval Of Minutes 10/21/12 Secretary Joyce Director Election President Biery Review Of Fiscal 2013 Activities Treasurer Principato Financial Performance For 2013 Treasurer Principato Membership Report Membership Director Meagher 2014 Budget Approval Treasurer Principato Question And Answer Period: General Manager – Russ Williamson Greens & Grounds – Director Dave Clements / Superintendent Keith Kelley Golf – Director Dan Blondell / Golf Professional Jeff Pulli Restaurant – Director Jane Anderson / Manager Nicole Robbins Social – Director Andy Reinhardt House/Pool – Director Sharlane MacIsaac Secretary – Director Carole Joyce Closing Remarks President Biery 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 2

  3. Opening Business • Approval of 2012 Annual Minutes • Board of Directors Change • Gail Yander Kohler nominated as Director to fill expired term of Andy Reinhardt for a term of 3 years • John Gruber nominated as Director to fill expired term of Jim Meagher for a term of 3 years • Peter Principato nominated as Director after completing 1 year remaining term of William Lindner • Thanks to outgoing Directors Jim Meagher and Andy Reinhardt 10/20/2013 Clifton Springs Country Club 3

  4. Amendments to Constitution Update Article IV, Section 2. - Change age ranges for Young Adult membership categories. Update Article IV, Section 8. - Clarify conditions for membership reinstatement Clifton Springs Country Club

  5. Constitution Amendments • Update Article IV – Membership Section 2 The Club shall have the following classifications within each type of membership. Junior - Age 14 through 20 / Non voting Young Adult I – Age 21 through 29 / 1 vote per membership Young Adult II – Age 30 through 39 / 1 vote per membership Regular – Age 40 through 64 / 1 vote per membership Senior – Age 65 or over / 1 vote per membership Senior Limited – Age 65 or over / 1 vote per membership Professional/Business – Business or partnership with up to three designated personnel from the firm / 1 vote per membership Clifton Springs Country Club

  6. Constitution Amendments • Update Section IV – Membership Section 8. Members who have been terminated may reapply for membership as long as any outstanding debts have been paid in full and may be reinstated by a two-thirds (2/3) vote of the Board of Directors. Clifton Springs Country Club

  7. 2013 Accomplishments • Staff + Volunteers worked diligently to provide a quality private golf and dining experience • Remain Committed to “Value Proposition” and to remaining a PRIVATE club with a lower membership level • Maintained Modest Debt Structure - esp. compared to other clubs • Continue to reinvest in capital items needed to maintain our Club • Membership Committee developed and implemented new strategies for recruiting new members • Restaurant Manager developed new procedure to reduce shrinkage and developed a pricing model for outside events • Finalized transition from Beta to fully functional Jonas Club Management Software 10/20/2013 Clifton Springs Country Club 7

  8. Treasurer’s and Membership Report 10/20/2013 Clifton Springs Country Club 8

  9. CSCC Financial Stability • CSCC Remains Fiscally Prudent with Continued Focus on Cost Control • Current Cash Position (mid October 2013) • $ 35K Checking and Savings • $ 90K Accounts Receivable • $2,549 of Accounts Receivable is 90 days or greater • All Accounts Payables & Vendors are current • Minimal Debt - $65K Line of Credit Balance • $27K of Bank Term Debt • $92K of Bond Holder Debt • 2014 Budget is Break-even • Focus is on Holding Expense to 2013 Levels Where Possible • Dues structure increase of approx. 8% • Reduction in Administration Expense to offset increases to General/Insurance Expense • Increase Capital Fund charge from $15 to $20/month 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 9

  10. CSCC Financial History Exp./Rev. does not include depreciation, figures in 000’s. Membership figure as of Month End September – source Membership Report 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 10

  11. Capital Investments - 2013 • Projects include: • Purchased Hand Held Implements/Attachments for Greens/Grounds • Hydraulic System Replacement/Sidewinder for Greens/Grounds • Oven for Kitchen • Thermopane Windows in Clubhouse Dining Room • Pre-Heat Dishwasher Component for Kitchen • New Pump Motor for Pool • New Energy Efficient Lighting Fixtures in Ladies’ Locker Room 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 11

  12. CSCC Revenue Detail Revenue does not include Donations or Planned Capital Fund Charge; Membership Numbers from September Month End Reports 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 12

  13. CSCC Expense Detail Figures in ‘000s; Expenses do not include depreciation or capital spending; 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 13

  14. CSCC Financial Summary • Exp./Rev. does not include depreciation and planned capital fund charge 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 14

  15. Treasurer/Finance Membership Committee Members Jim Meagher – Director Dan Draper John Gruber Jeff Pulli Mike Robinson Kay VanDeusen Russ Williamson • Committee Members • Peter Principato - Director • Rob Anderson • Chip Capraro • Steve Doyle • Russ Williamson • Gail Yander-Kohler • Jerry Zehr • Tim Saur 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 15

  16. Membership Outlook In 2014 Continue 1-year $200 GTKU discount Maintain our Competitive and Sustainable Pricing Structure Repeat successful 2013 30 day trial promotion Modify age ranges for YA I and YA II Continue Recruiting Incentive at $100 Target Marketing Events ( e.g. Hobart William Smith) Stabilize Membership Level during Uncertain Times 250 Current Members +19 Fall Special Applications for 2013 269 - 38 Anticipated Resignations (historically 15% +/-) 231 +19 Additional New Applications Needed (16 new members joined in 2012 16 new members joined in 2013) 250 Basis for our 2014 Dues Budget 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 16

  17. 2014 DUES STRUCTURE 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 17

  18. 2013 PRICE COMPARISON 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 18

  19. Greens & Grounds • Re-Leaf Tree Program continues with sales and planting of 12 new trees • Planted new trees around the parking lot • Restored bridge on Hole #12 • Renovated bunkers on the course • Renovations completed on the Maintenance Building including new lift • Full core greens and fairway aeration completed this fall • Held meetings to get member feedback on course improvements • Committee Members • David Clements - Director • Will Clark • Jeff Arnold • Jim Clements • Tom Filiatreau Sr. • Jack Wheeler • Keith Kelley Clifton Springs Country Club

  20. Golf • Committee Members • Dan Blondell – Director • Jeff Pulli – Golf Pro • Peggy Beers • Pat Canan • Pam Dean • Ginny Rockwell • Steve Doyle • Tom Bennett • Russ Williamson • New golf cart fleet, beverage cart, range picker, and 3 utility carts with a 5 year fixed lease payment. • Established a new contract with the William Smith Golf Team – brought in additional revenue. CSCC also host to Hobart and Midlakes Golf Teams • Updated push cart area and added a multi-bag stand for parking lot • Hosted club fitting days with Titleist & Ping • Multiple charity fundraisers supported with green fee passes • Monday Golf Special Success • Hosted 8 outside golf tournaments • First Annual Garnish Memorial Tournament was a huge success for CSCC and local community Clifton Springs Country Club

  21. Restaurant/Bar • Committee Members • Jane Anderson - Director • Gail Kohler • Jean Landschoot • Jan Wright Improvements: • Broader customer base for events • Better inventory control • Better service/food quality Working on: • Becoming more profitable • Broadening customer base • Continuing to improve your dining experience 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 21

  22. Social • 2013 Events • December (2012) – Member Guest Annual Christmas Party – 92 members/guests • February – Member Guest – Super Bowl Party – 40 people • March – Member Guest – St. Patrick's Day Buffet Dinner –45 people • April – Annual New member Meet and Greet – 25 people • May – Member Guest – Nine and Dine (Wine, Nine, Dine) – 40 people • 2013 Events • June – Member Guest Nine and Dine Social Event – Caribbean night(postponed)- Weather • July – Member Guest Nine and Dine – Caribbean Night – 50 people • August – Member Guest Nine and Dine –Poker Run– 44 people • September – Member Guest Loop Challenge( cancelled due to low turnout) – 48 people • October – Murder Mystery Theater dinner buffet – 10.25.2013 Clifton Springs Country Club

  23. Social • Committee Members • Andy Reinhardt - Director • Ann Sheppard • Jodi Casey(Guest committee member) • John & Linda Galati • Heather Crawford Upcoming Events: 2013-2014 To Be Determined by Incoming Social Committee Clifton Springs Country Club

  24. House/Pool Replaced windows in dining room where seals had broken to improve appearance and attract outside events Repairs and preventive maintenance to air conditioning & heating systems Miscellaneous repairs as needed to electrical, plumbing, furnace, & hot water heaters Reviewed contracts to ensure best value Carpets cleaned throughout entire building to improve Club House appearance • Director – Sharlane MacIsaac 10/20/2013 Clifton Springs Country Club Clifton Springs Country Club 24

  25. Pool Director: Sharlane MacIsaac Pool Manager: Jack Hauber • 853 Members & Guest sign in at pool with $512 of guest revenue • Replaced parts as needed for the chlorinator motor • Utilized water line from on-site well – saved money by not purchasing municipal water • Future plans should include painting locker rooms (2014) & bottom of pool (2015) Clifton Springs Country Club

  26. Secretary • Carole Joyce – Director • Web Site continues to be the Primary Mechanism for Member Communications • E-mails to members from Business Office, Golf Shop and Restaurant with notifications and reminders of events • News on Home Page and Calendar updated regularly Clifton Springs Country Club

  27. 2013 Membership Raffle “Little Bit Clifton Springs Luck” 1st Prize $1,500 2nd Prize $750 3rd Prize $500 4th Prize $350 5th Prize $250 6th Prize $150 Clifton Springs Country Club

  28. Thank You Clifton Springs Country Club

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