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National Laboratory Operations Board Infrastructure Assessment Subgroup Real Property Background

National Laboratory Operations Board Infrastructure Assessment Subgroup Real Property Background. Carmelo Melendez. Overview . Taxonomy of F&I Assessments What is FIMS? What are we reporting for Real Property? What are our External Stakeholder’s perceptions? Common Understandings.

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National Laboratory Operations Board Infrastructure Assessment Subgroup Real Property Background

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  1. National Laboratory Operations Board Infrastructure Assessment SubgroupReal Property Background Carmelo Melendez

  2. Overview • Taxonomy of F&I Assessments • What is FIMS? • What are we reporting for Real Property? • What are our External Stakeholder’s perceptions? • Common Understandings

  3. Taxonomy F&I Assessments Taxonomy • Capability – the potential or suitability of an asset(s) to meet mission requirements • Functionality: the ability of an asset to perform a requirement as designed • Availability: the time an asset is capable to meet an assigned mission • Capacity: the designed amount an asset can contain or accommodate • Utilization: the amount of an asset in actual use • Condition - the physical state of an asset(s) • Qualification & Acceptability: the level of sufficiency for an asset

  4. What is FIMS?(Facilities Information Management System) • FIMS is NOT Existing Facility Information System Assessment • Inventory system required for each agency by EO 13327, FRPC & OMB • DOE’s corporate real property inventory system • 41 CFR 102-85, Annual Real Property Inventories • Real property inventory systems are used as part of other decision making tools to manage facility lifecycle actions and investments • Current inventory is approximately 20,200 records • 2.2 million acres of owned and withdrawn from public domain land • $111B replacement plant value for owned buildings, trailers and structures • 118M GSF of owned building and trailer space • Currently consists of approximately 530 users; all data is input by site personnel • Validations are performed annually by each site • FIMS informational website: http://fimsinfo.doe.gov

  5. FIMS Data Categories Mandated by OMB’s FRPC • Status • Occupancy • Land Acreage • Hazard Category • Usage • Location • Acquisition/Improvement Cost • Leases/Outgrants • GSA Owned/Leased • Maintenance • Operating Cost • Utilization • Portion of an asset in use • Summary Condition • Excellent, Good, Adequate, Fair, Poor, Fail • Sustainability • Cool Roof • Disposition • Dimensions • Replacement Plant Value • Mission Dependency • Critical, Dependent, Not Dependent Agency may add unique fields D

  6. ORNL Bldg 7900 FIMS Standard Report #1

  7. ORNL Top 25 ACI (Operating Buildings)

  8. ORNL Lower 25 ACI (Operating Buildings)

  9. FIMS BLUF/Take Aways • FIMS is NOT an Existing Facility Information System Assessment • FIMS is an Information Warehouse for DOE’s Real Property Data; Program & Site/Lab Operator owns Data • FIMS is not a decision making tool for F&I Investments. Decision making tools/processes should acquire data from existing information sources like FIMS

  10. What are we reporting for Real Property? • Reporting Quarterly to OMB & Yearly to GSA OGP • OMB – Updates on: Disposition, Maintenance $, FIMS Data validation, Repair Needs (Def Maint) • For FY-2013 FRPP – GSA OGP • 10,500 Bldg ; 7,700 Struct; 2.2M acres; 118M sqft • $111B Replacement Plant Value • $5.4B Repair Needs • $2.1B O&M • 0.95 Asset Condition Index • Individual Goals (Critical 0.97, Dependent 0.93, Non Dept 0.91)

  11. Some External Stakeholders’ Perceptions? • “DOE is a high risk Agency for managing real property” • GAO-13-283 (Decision Making, Competing Interests, Excess Prop) • “DOE requires stronger strategic planning capabilities and needs to know its current & future facility needs” • NAPA Jan 2013 Report • “DOE has a tenuous understanding of the relationship between mission and its assets” / “Agencies are unable to communicate facility investments to core mission outcomes” • NRC 2004/2012 Reports • “If we give you $25B every year, you have $100B in Real Property, and you are Mission Capable every year then why should we give you anything else?” -OMB Analysts

  12. Common Understanding Goal: Present a consistent, accurate picture of current facility conditions and needs • Establish a F&I Assessment Strategy Subgroup Objectives:To develop a facilities decision support system that: • uses DOE-wide standards • assesses Site/Lab conditions • articulates Site/Lab and DOE needs • estimates resource requirements • assistsin prioritizing mission programs and projects • assists in allocation of resources • with minimum impact on Site/Lab workloads • Deliverables • Inventory of Dedicated Mission F&I • Assessment of Existing F&I Inventory for: • Condition • Capabilities • Utilization • An Analysis of the Assessment for: • Investment Decision Making Based on Current Missions & Properties • Investment Decision Making Based on Future Missions • Strat Communications of Portfolio Req

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