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Title III: October 1 Headcount Overview

Title III: October 1 Headcount Overview. North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office. Purpose.

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Title III: October 1 Headcount Overview

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  1. Title III: October 1 Headcount Overview North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

  2. Purpose • In accordance with SL 2003-284, Section 7.15(b), the Department of Public Instruction is required to prepare a headcount of all limited English proficient (LEP) students and report it to the Joint Legislative Education Oversight Committee by December 1 of each year. • State funds • Federal funds

  3. Additional Reporting • State and Federal Reporting • Consolidated State Performance Report (CSPR) • Education Data Exchange Network (EDEN) • Longitudinal Data Warehouse (CEDARS) • Spring ACCESS assessment ordering • Pre-ID labels • Program Monitoring

  4. Count Calculation Criteria • LEP Status = ‘Current’ • Registration date <= 10/1 • Withdrawal date >10/1 or is Null • Aggregate Counts are determined by student records in the Consolidated Federal Data Collection (CFDC). • Counts page is modified by refresh of calculations • Records must exist for the student to be counted • Counts cannot be added/updated by user • Aggregates on: • PK, K13 active and withdrawn • Private Schools

  5. Validate Counts

  6. Approving Counts

  7. Pre-K and Private Schools • Private School students me be in PowerSchool • Pre-K students not served in a traditional reporting school (School number above 300) • Enroll them in the LEP School (LEP, 293) • LEP students enrolled in other program schools (290 – 299) do not need to be cross-enrolled • Create the LEP entry in the CFDC

  8. Pre-K and Private Schools

  9. Duplicates • Three types of duplicates • Students showing up twice in the CFDC • Mass process will be applied at during daily processing on 10/2. • Students who have been issued new id numbers • Remedy tickets should be submitted through PS Admin • Document the two numbers on an RCR form • Create an LEP Record in the CFDC LEP record in data entry • Students who have been issued 5-digit id numbers • Home Base Support Center began resolving these issues on 10/1.

  10. Important Dates to Remember • Headcount Window 10/2/14 – 10/24/14 • Final Tier Verification 11/21/14

  11. DATA MANAGEMENT AND REPORTING North Carolina Department of Public Instruction K-12 Programs Title III/ESL Office

  12. Home Language Information

  13. LEP Status

  14. PowerSchool • LEP Status selection • HTML Tags • lep_status in (1,2,3) • lep_status =3 • 1 = Never, 2 = Exited, 3 = Current

  15. Accommodations

  16. Accommodations • Deployed this past maintenance weekend • AccommodationsQuick Reference Document http://www.nc-sis.org/Documents/student_info/NC_Customizations-Accommodations.pdf.  • A webinar is also scheduled for Wednesday, October 15 at 1 p.m.  Use the following link to register:  https://www1.gotomeeting.com/register/535313496.  

  17. Senate Bill 815 • Ensuring Privacy of Student Records • Personally identifiable student data. – Student data that: • Includes, but is not limited to, the following: • Student name. • Name of the student's parent or other family members. • Address of the student or student's family. • Personal identifier, such as the student's Social Security number or unique student identifier. • Other indirect identifiers, such as the student's date of birth, place of birth, and mother's maiden name. • Other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. • Information requested by a person who the Department of Public Instruction or local school administrative unit reasonably believes knows the identity of the student to whom the education record relates.

  18. Updates • PS LEP Status field reset • AMAO Review concludes 10/17 • Expanded CSPR Reporting • School Level information will now be submitted with state and district data • CFDC Retirement

  19. PowerSchool Conversion • December 1 Conversion begins • Consolidated Federal Data Collection (CFDC) becomes Read-Only. • Data will be converted and loaded to each instance. • This is tentative and subject to change.

  20. Questions

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