270 likes | 393 Views
Dhan Suraksha. A software for managing organizational risks. Solutions with an objective. Topics. 1. What it is all about?. 2. Benefits you get. 3. Implementation needs. 4. About Greenfield Solutions. Dhan Suraksha. A software tool to assist management in
E N D
DhanSuraksha A software for managing organizational risks Solutions with an objective
Topics 1. What it is all about? 2. Benefits you get 3. Implementation needs 4. About Greenfield Solutions Dhan Suraksha
DhanSuraksha • A software tool to assist management in • Tracking & monitoring of all Insurable Items • Conducting Asset Audit • Tracking & monitoring of asset obsolescence • Insurance management • Incident management • Claims management Dhan Suraksha
Who Should Need It? • Organizations that protects its assets through insurance • Public / Private sector organizations in • Mining & Minerals • Metallurgical & Manufacturing Industries • Drugs & Pharmaceuticals • Chemical & Allied Industries • Agro & Food Processing • Others industry sectors ........ Dhan Suraksha
Tracking of Insurable Items • Integrated management of all insurable items under one umbrella • Monitoring of Fixed Assets • Taking stock of fixed assets • Fixed Asset Register * * Assumption: Data would be either imported from the existing system or will be freshly entered Dhan Suraksha
Tracking of Insurable Items... 2 • Integrated management of all insurable items under one umbrella • Tracking of Current Assets* • Materials in transit • Domestic purchases & sales • Imports & exports • Stock in stores, Work-in-progress, Finished goods • Cash-in-Office & Cash-in-Transit * Assumption: Data would be either imported from the existing system or will be freshly entered Dhan Suraksha
Tracking of Insurable Items... 3 • Integrated management of all insurable items under one umbrella • Other Insurable Entities • Employees# * • Employee family members # * • Directors’ liabilities • Social liabilities • .................. # Employees on the role of contractors & their family members may also be covered, depending on the company’s policy * Assumption: Data would be either imported from the existing system or will be freshly entered Dhan Suraksha
Asset Audit • A tool for managing physical verification of assets • Scheduling asset audit • Conducting asset audit • Evaluating asset health • Root Cause Analysis, Corrective Action, & Preventive Action • Audit follow-up & closure Dhan Suraksha
Asset Obsolescence • Managing asset obsolescence • Deciding asset replacement & disposal • Tracking of disposed assets Dhan Suraksha
Insurance Management • It is much more than just Policy Renewal. It covers the following: • Market survey for Policy Products & developing the knowledge base • Evaluating & choosing policies • Recording current policies • Monitoring policy renewals • Evaluation of policy performance Dhan Suraksha
Managing Claims Self-inspection done Claim process triggered Incident happens The Incident-Claim Cycle Surveyor engaged Claim submitted & followed up Dhan Suraksha
Managing Claims • But the focus should be on • Risk mitigation & • Incident prevention since any incidence adversely affects business • The tool will help to institutionalize Incident Management as a process • Bringing in the best practices from ISO 20000 & ISO 27001 Dhan Suraksha
Incident Management • Tracking of incidents & problems • Organizing self-investigation / surveyor’s visit • Incident reporting • Root Cause Analysis, Corrective Action, Preventive Action & Closure of Incident • Integrated link to Claims Management • Triggers claim processing as soon as Incident happens Dhan Suraksha
Claims Management • Helps to manage all related tasks as per pre-defined work flow • Preparation & submission of claim bills • Coordination with Broker • Engagement of surveyor • Document organization & validation thereof • Final claim submission • Claim follow-up & monitoring of realization Dhan Suraksha
Special Features • Backed by all graphic MIS with metrics analysis • Highlighting improvement opportunities • Helps putting together the knowledge existing within the organization • Developing checklists for claim submission • Developing letter & mail templates • Speeds up the workflow using sms alerts & mails Dhan Suraksha
Special Features ... 2 • Aids in claim submission - provides • Checklists for claim submission • Letter & mail templates • Uploading facility for document scans & photographs • Built-in facility for • coordination & support by broker agencies • Revaluation of assets • Follow-up of claim applications Dhan Suraksha
Benefits • Fully integrated approach, tying up • Asset audit • Asset health monitoring & controlling obsolescence • Optimizing insurance coverage • Focuses on Incident prevention rather than making claims • Protection of investments & liabilities Dhan Suraksha
Benefits ... 2 • Makes the business process-dependent • reduces dependence on individuals • Web-enabled application, accessible from any location • Easy for multi-company, multi-location, multi-region, multi-branch implementation • Seamless handshaking possible with any existing system including ERPs Dhan Suraksha
Upgradability • The system may be enhanced to cover • Full Risk Management of Assets • Mobile application to support bar code detection & photographing of assets • Management of ISMS* Audits • Implementation & compliance to ISO 27001 • Implementation & compliance to IFRS * ISMS - Information Security Management System * IFRS – International Financial Reporting Standards Dhan Suraksha
Supports Available • Training of trainers & other employees • Asset audit • Incident management • Using the overall system • Risk management • Implementation of ISO 27001 • ISMS Audit • Consulting on material codification Dhan Suraksha
Additional Supports ... 2 Material codification Data migration from the existing system (ERP / others) Remote management of systems & operational support Dhan Suraksha
Implementation Needs • Hardware needs • Any hardware with adequate processing power, storage, & internet connectivity • Software needs • Ms-SQL 2008 Server as RDBMS • Tomcat 7.0.14 (Java) Application Server • IE 8, Mozilla 15, Chrome 22 or higher • OS on workstations / laptops should be Windows XP, or Vista, or Windows 7 Dhan Suraksha
Prerequisites • Need to do Gap Analysis at target organization before any customization • Organizations need to make all data available* • Either from the existing system, and enable data migration through programming, or • Enter manually in this system * Note: This system may work independently or may interface with other systems including any ERP Dhan Suraksha
Prerequisites ... 2 • Organizations need to establish accountabilities for • Assets & their well being (Asset Owner) • Detection of Incidents & resolution thereof (Asset Custodian & Chief Asset Custodian) • Asset audits (Audit Team Member & Audit Team Leader) • Investigation of incidents (Investigation Team Member & Investigation Team Leader) Dhan Suraksha
Implementation Phases Phase 2 Phase 3 Phase 4 Phase 1 Gap Analysis System customization Preparation for data migration Train the Trainers Data migration Master creations Populating Policy Products Entering current policies User Acceptance Test System approval More staff training Validation of migrated data System goes online Dhan Suraksha
Time & Budget • Time & Budget would be dependent on • Scope of system implementation • Present level of data availability & accuracy • Findings of gap analysis • to be conducted by Greenfield Solutions as a paid service • Additional features & services desired, if any Dhan Suraksha
Contact Us • Want to know more? Please mail to: info@gfsindia.com Greenfield Solutions 311 Ashok Road, Kolkata 700 084, India +91 33 2462 4153 / 2462 8367 www.gfsindia.com Dhan Suraksha