Dhan Suraksha

1. DhanSuraksha A software for managing organizational risks Solutions with an objective

2. Topics 1. What it is all about? 2. Benefits you get 3. Implementation needs 4. About Greenfield Solutions Dhan Suraksha

3. DhanSuraksha • A software tool to assist management in • Tracking & monitoring of all Insurable Items • Conducting Asset Audit • Tracking & monitoring of asset obsolescence • Insurance management • Incident management • Claims management Dhan Suraksha

4. Who Should Need It? • Organizations that protects its assets through insurance • Public / Private sector organizations in • Mining & Minerals • Metallurgical & Manufacturing Industries • Drugs & Pharmaceuticals • Chemical & Allied Industries • Agro & Food Processing • Others industry sectors ........ Dhan Suraksha

5. Tracking of Insurable Items • Integrated management of all insurable items under one umbrella • Monitoring of Fixed Assets • Taking stock of fixed assets • Fixed Asset Register * * Assumption: Data would be either imported from the existing system or will be freshly entered Dhan Suraksha

6. Tracking of Insurable Items... 2 • Integrated management of all insurable items under one umbrella • Tracking of Current Assets* • Materials in transit • Domestic purchases & sales • Imports & exports • Stock in stores, Work-in-progress, Finished goods • Cash-in-Office & Cash-in-Transit * Assumption: Data would be either imported from the existing system or will be freshly entered Dhan Suraksha

7. Tracking of Insurable Items... 3 • Integrated management of all insurable items under one umbrella • Other Insurable Entities • Employees# * • Employee family members # * • Directors’ liabilities • Social liabilities • .................. # Employees on the role of contractors & their family members may also be covered, depending on the company’s policy * Assumption: Data would be either imported from the existing system or will be freshly entered Dhan Suraksha

8. Asset Audit • A tool for managing physical verification of assets • Scheduling asset audit • Conducting asset audit • Evaluating asset health • Root Cause Analysis, Corrective Action, & Preventive Action • Audit follow-up & closure Dhan Suraksha

9. Asset Obsolescence • Managing asset obsolescence • Deciding asset replacement & disposal • Tracking of disposed assets Dhan Suraksha

10. Insurance Management • It is much more than just Policy Renewal. It covers the following: • Market survey for Policy Products & developing the knowledge base • Evaluating & choosing policies • Recording current policies • Monitoring policy renewals • Evaluation of policy performance Dhan Suraksha

11. Managing Claims Self-inspection done Claim process triggered Incident happens The Incident-Claim Cycle Surveyor engaged Claim submitted & followed up Dhan Suraksha

12. Managing Claims • But the focus should be on • Risk mitigation & • Incident prevention since any incidence adversely affects business • The tool will help to institutionalize Incident Management as a process • Bringing in the best practices from ISO 20000 & ISO 27001 Dhan Suraksha

13. Incident Management • Tracking of incidents & problems • Organizing self-investigation / surveyor’s visit • Incident reporting • Root Cause Analysis, Corrective Action, Preventive Action & Closure of Incident • Integrated link to Claims Management • Triggers claim processing as soon as Incident happens Dhan Suraksha

14. Claims Management • Helps to manage all related tasks as per pre-defined work flow • Preparation & submission of claim bills • Coordination with Broker • Engagement of surveyor • Document organization & validation thereof • Final claim submission • Claim follow-up & monitoring of realization Dhan Suraksha

15. Special Features • Backed by all graphic MIS with metrics analysis • Highlighting improvement opportunities • Helps putting together the knowledge existing within the organization • Developing checklists for claim submission • Developing letter & mail templates • Speeds up the workflow using sms alerts & mails Dhan Suraksha

16. Special Features ... 2 • Aids in claim submission - provides • Checklists for claim submission • Letter & mail templates • Uploading facility for document scans & photographs • Built-in facility for • coordination & support by broker agencies • Revaluation of assets • Follow-up of claim applications Dhan Suraksha

17. Benefits • Fully integrated approach, tying up • Asset audit • Asset health monitoring & controlling obsolescence • Optimizing insurance coverage • Focuses on Incident prevention rather than making claims • Protection of investments & liabilities Dhan Suraksha

18. Benefits ... 2 • Makes the business process-dependent • reduces dependence on individuals • Web-enabled application, accessible from any location • Easy for multi-company, multi-location, multi-region, multi-branch implementation • Seamless handshaking possible with any existing system including ERPs Dhan Suraksha

19. Upgradability • The system may be enhanced to cover • Full Risk Management of Assets • Mobile application to support bar code detection & photographing of assets • Management of ISMS* Audits • Implementation & compliance to ISO 27001 • Implementation & compliance to IFRS * ISMS - Information Security Management System * IFRS – International Financial Reporting Standards Dhan Suraksha

20. Supports Available • Training of trainers & other employees • Asset audit • Incident management • Using the overall system • Risk management • Implementation of ISO 27001 • ISMS Audit • Consulting on material codification Dhan Suraksha

21. Additional Supports ... 2 Material codification Data migration from the existing system (ERP / others) Remote management of systems & operational support Dhan Suraksha

22. Implementation Needs • Hardware needs • Any hardware with adequate processing power, storage, & internet connectivity • Software needs • Ms-SQL 2008 Server as RDBMS • Tomcat 7.0.14 (Java) Application Server • IE 8, Mozilla 15, Chrome 22 or higher • OS on workstations / laptops should be Windows XP, or Vista, or Windows 7 Dhan Suraksha

23. Prerequisites • Need to do Gap Analysis at target organization before any customization • Organizations need to make all data available* • Either from the existing system, and enable data migration through programming, or • Enter manually in this system * Note: This system may work independently or may interface with other systems including any ERP Dhan Suraksha

24. Prerequisites ... 2 • Organizations need to establish accountabilities for • Assets & their well being (Asset Owner) • Detection of Incidents & resolution thereof (Asset Custodian & Chief Asset Custodian) • Asset audits (Audit Team Member & Audit Team Leader) • Investigation of incidents (Investigation Team Member & Investigation Team Leader) Dhan Suraksha

25. Implementation Phases Phase 2 Phase 3 Phase 4 Phase 1 Gap Analysis System customization Preparation for data migration Train the Trainers Data migration Master creations Populating Policy Products Entering current policies User Acceptance Test System approval More staff training Validation of migrated data System goes online Dhan Suraksha

26. Time & Budget • Time & Budget would be dependent on • Scope of system implementation • Present level of data availability & accuracy • Findings of gap analysis • to be conducted by Greenfield Solutions as a paid service • Additional features & services desired, if any Dhan Suraksha

27. Contact Us • Want to know more? Please mail to: info@gfsindia.com Greenfield Solutions 311 Ashok Road, Kolkata 700 084, India +91 33 2462 4153 / 2462 8367 www.gfsindia.com Dhan Suraksha