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CON 218 Summer 2012

CON 218 Summer 2012. Acquisition Plan for the acquisition of an agency-wide Financial Management System (FMS) Prepared by: Paul Gyamfi Peter Schulleri. Requesting Activity.

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CON 218 Summer 2012

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  1. CON 218Summer 2012 Acquisition Plan for the acquisition of an agency-wide Financial Management System (FMS) Prepared by: Paul Gyamfi Peter Schulleri

  2. Requesting Activity • The Department of Homeland Security (DHS), Office of the Chief Financial Officer (O-CFO) oversees all financial management activities • O-CFO’s Financial Systems Div. (FSD) maintains all Financial Management Systems (FMSs)

  3. Statement of Need • Consolidate all DHS FMSs to one enterprise / agency-wide system • Consolidate 22 federal offices • Design life-span of 8 - 12 years • FMS to integrate with DHS’s network architecture • Commercial-off-the-shelf (COTS) system • GUI & icon-centric interface • Specific modules for defined end-users • Specialists’ input data fields • Reports for decision-makers / managers

  4. Conditions • Key consideration: consolidating 22 unique FMSs • The 22 systems • Vary as to which external invoicing network they interface with • DHS will use Dept of the Treasury’s Financial Management Service (UST-FMS) • Include End-of-Life hardware, and other systems nearing refresh • Reside on SAP and Oracle platforms

  5. Trade-offs • Risk of not consolidating to one FMS • Non-compliance (Congress) • The cost of reconciling non-uniform data • Internal controls: mitigate unintentional / intentional financial mismanagement • Future lower cost to maintain and upgrade • Benefit of consolidation • Oversight and transparency • Uniformity – data collection & reporting • Decreased resource-demand • Decreased labor • Decreased errors • Decreased energy consumption

  6. Delivery Requirements (WBS) • Planning, Designing and Integration Phases • At least two years – “stand up” phases • Project Maintenance • IDIQ task Orders – on-going services • Products: Software / Hardware • Firm-Fixed Fee

  7. CostYear 01 & 02 • Planning, Designing and Integration Phases • Assumptions built using historically similar project • Work Breakdown Structure subject to change after Pre-Proposal Conference or negotiations • Hours will be negotiated • This IGCE is best estimate

  8. CostYears 03 through 12 • On-going maintenance & support • All issues addressed on previous slide apply here • Eval the FMS at year 8: is it still worth on-going M&S? • Total estimated cost

  9. Sources & Contract Type Selection • Planning, Designing and Integration • Cost reimbursement • Task Orders – competed amongst exiting DHS / IT Services IDIQ holders • MUST subcontract with qualified HUBZone firm • Two year POP (“stand up” phases) • Products: Software / Hardware • Firm-Fixed Fee, full and open (FedBizOpps) • Small business set-aside • Project Maintenance • Incorporate to existing maintenance TO

  10. Selections & Negotiations • Task Orders • Best value • Technical capability and past performance more important than cost • Incentivize contractor • Milestones-driven: progress reports, analysis of burn-rate tied to mutually approved Work Breakdown Structure • Performance-based work statement • Cost-Plus-Incentive Fee (CPIF) • Industry input in WBS & Milestones

  11. Work Breakdown Structure

  12. Thank you &Questions?

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