ACES PRESIDENTIAL CONFERENCE Public Services Village - The Business Case

1. ACES PRESIDENTIAL CONFERENCEPublic Services Village - The Business Case Lis Carter 14 September2006

2. Contents • The PSV Business Case - why have one? • The PSV Business Case - what was it? • The PSV Business Case - how effective was it? • Tips for Future Business Cases

3. The PSV Business Case - Why Have One?

4. PSV Business Case - Why Have One? • Feasibility Study (2003) for co-location of 6 public services onto shared development at Bury St Edmunds • Outline Business Case required to test and prove the case for St Edmundsbury BC and Suffolk CC rationalising and re-locating office accommodation onto shared Public Services Village

5. Proposed PSV

6. PSV Business Case - Why Have One? Business Case to investigate whether the PSV would: • improve service delivery • support the LA’s other programmes and projects • enable wider public services’ partner occupation in the future • be affordable and sustainable • be prudent • represent value for money • meet with acceptable levels of risk • satisfy planning requirements • be achievable and deliverable • meet with OGC Gateway Review requirements

7. The PSV Business Case - What Was It?

8. Project Management Framework Client Core Team GVA Grimley Core Team Elected Members Project Control Project Control Project Board/ Steering Group Project Director Assurance Project Manager and team Project Manager and team Project Management Project Management Workstream Workstream Workstream Planning, Development & Regeneration Transport Consultant WSP Masterplanners Architects ttsp Information & Advice Information & Advice Project Management Framework

9. Project Approach • Collaborative consultant/client approach • Clear project management • Series of 7 seminars • LA workstreams

10. Business Case Contents • Strategic case • fit with corporate and service delivery objectives • requirements for service delivery improvements • establish strategic objectives and scope of project • Customer case • customer and stakeholder requirements - benefits and dis-benefits

11. Business Case Contents • Planning case • sequential testing of 5 sites • masterplan • consideration of planning issues • transport / traffic analysis • environmental impact of scheme • Economic case - affordability • HM treasury 25 year life cycle cash flow analysis • affordability objectives • funding approaches • cashflow • Overall value for money assessment • overall value for money - criteria based assessment

12. Business Case Contents • Commercial case • range of procurement options • commercial market issues • practical deliverability • risk • Project Management case • future project management • resources requirements • timescales

13. The PSV Business Case - How Effective Was It?

14. PSV Business Case - How Effective? • Very effective - challenging, testing, revealing, informative • Systematic and comprehensive information collection, analysis and reporting • Productive and constructive • Highly collaborative - instrumental in development of future partnership • Strong sense of ownership and accountability • Effective and timely decision making • Excellent audit trail • Passed Gateway Review 1: Business Justification

15. PSV Business Case - How Effective? Key Business Case Findings: • PSV Business Case rigorously tested, justified and positive for both LA’s • Compared with status quo PSV represents • best value for money solution • annual efficiencies and revenue savings • negligible or no impact on council tax

16. Tips For Future Business Cases

17. Tips For Future Business Cases • Clarity and consensus about business case scope, purpose and requirements • Ownership, commitment and support at senior executive and operational levels • Business Case approach and outputs to match with client and project needs • Strong and appropriate project management • Communication and collaboration • Dedicated resource support • Open and flexible minds