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Program Management

Program Management. Satisfy requirements of all individual projects with minimal resources Human resource is the most expensive Leadership Methods of documenting progress. Project Management. Manage individual project Work efficiently Monitor project progress Organize team members

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Program Management

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  1. Program Management • Satisfy requirements of all individual projects with minimal resources • Human resource is the most expensive • Leadership • Methods of documenting progress

  2. Project Management • Manage individual project • Work efficiently • Monitor project progress • Organize team members • Document critical decisions • Visualize  Plan  Implement  Close

  3. Multitasking • Multiple projects, multiple tasks • Multitasking?  loss of focus • Project management: avoidance of pressure on resources to multitask and ability to assess and direct the most beneficial use of resources when there is apparent contention for their attention

  4. Critical Chain Scheduling and Buffer Management • Too much time: work expands to fill time allowed. • Too little time: detrimental pressures, behaviors and practices •  Buffers • Assign skills rather than persons

  5. Buffer Management Feeding Buffer Project Buffer

  6. Project Management Tools • Concept Fan • FEMA • Mind mapping • Gantt Chart

  7. Mind Map http://www.spicynodes.org/blog/wp-content/uploads/2010/05/combating-global-warming-map.jpg

  8. Visualize Plan Implement Close Visualize • Clearly picture your desired end result before you begin • Project vision statement: • Project definition (simple clear statement) • Project expected results • Should be specific, measurable, achievable, relevant, time-dimensioned

  9. Visualize Plan Implement Close Plan • Prioritize Performance Factors • Explore risk factors (FEMA) and alternatives • Break projects into manageable pieces: a) major pieces, b) minor pieces, c) tasks • Enter sequenced pieces / tasks into Gantt chart • Clarify who is responsible for each task • Prioritize and schedule the pieces and tasks • Determine project budget

  10. www.managementsupport.com Plan: 2) Risk Factors Visualize Plan Implement Close • FMEA stands for Failure Modes and Effects Analysis • Methodology of FMEA: • Identify the potential failure of a system and its effects • Assess the failures to determine actions that would eliminate the chance of occurrence • Document the potential failures • Steps: List the function of each component List potential failure modes Describe effects of the failures Determine failure severity Determine probability of failure Determine detection rate of failure Assign RPN Take action to reduce the highest risk

  11. Design FMEA Analysis  = Critical characteristic which may effect safety, compliance with Gov. regulations, or require special controls. SEV = Severity rating (1 to 10) OCC = Occurrence frequency (1 to 10) DET = Detection Rating (1 to 10) RPN = Risk Priority Number (1 to 1000)

  12. Visualize Plan Implement Close Plan: 3) Break into Tasks • Mindmapping each major/minor piece to identify the tasks • Break down the tasks as far as necessary for clear accountability • Edit and sequence the tasks • Example

  13. Visualize Plan Implement Close Plan: 4-7 • Gantt chart: Put To-Do items into Gantt chart with detailed tasks for each person updated weekly. Software options include • Microsoft Project is preferable (available in ACS labs • Free Gantt Chart software http://ganttproject.biz/ • Word file Gantt chart template • Weekly Status Reports

  14. Visualize Plan Implement Close Implementation • Milestones • Formality, consistency, and discipline throughout the scheduling system

  15. To be completed by next week and included in Report • Gantt chart (all groups) • FMEA or mind map or concept fan (at least one)

  16. Concept Fan Why Look For Concepts? • Identifying and working with concepts drives the generation of more ideas • Identifying and working with concepts drives breadth in the thinking

  17. Concept Third Idea Second Idea First Idea or Alternative Purpose or Objective AlternativesThe Concept Triangle

  18. CONCEPT: Ways To Punish For Littering IDEA: Put Picture In Newspaper IDEA: Serve Time Picking Up Litter OBJ: Reduce Downtown Litter IDEA: Fine Those That Litter 1.What is the concept behind the idea? 2.Are there any other ways to carry out that concept? 3.Are there any other concepts?

  19. AlternativesSelecting & Defining Concepts • Be very precise about the concept • Choose the concept carefully • Look for multiple concepts • Begin the concept statement with “Ways to…” or “Methods of…” and use at least 6-7 words

  20. Purpose or Objective Concept First Idea or Alternative Second Idea Third Idea AlternativesThe Concept Fan

  21. Alternatives Key Things To Remember 1. Individual idea generation time is valuable to reduce channeling, maintain fidelity and drive efficiency. 2. Extract concepts from individual ideas. Do not group ideas first. 3. Then, find the Concept behind those ideas; try to make a lots of concepts. Don’t look for Similarities. Say: “Ways to….” 4. Then, generate more ideas for each Concept.

  22. References • Matthew Hedayatnia and MAE156B

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