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ELECTRONIC BID DELIVERY SYSTEM

ELECTRONIC BID DELIVERY SYSTEM. NEW METHOD IN SUBMISSION OF ELECTRONIC BIDS. PREPARE BID AS USUAL USING THE EBS BID MODULE. COMPLETE THE BID, SUBMISSION CHECKLIST AND FORMS. TRANSMIT BID…. ######.

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ELECTRONIC BID DELIVERY SYSTEM

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  1. ELECTRONIC BID DELIVERY SYSTEM NEW METHOD IN SUBMISSION OF ELECTRONIC BIDS

  2. PREPARE BID AS USUAL USING THE EBS BID MODULE. COMPLETE THE BID, SUBMISSION CHECKLIST AND FORMS. TRANSMIT BID…. ######

  3. SAVE BID FILE TO YOUR SYSTEMNOTE: EBS MODULE SAVES YOUR COMPLETED BID IN THE FOLLOWING FORMAT: Proj#_UDOTID_bidopendate.txt

  4. ONCE THE ELECTRONIC BID FILE HAS BEEN TRANSMITTED TO YOUR C:\EBS FILE–SUBMIT BID SUBMIT BIDS HERE DEMO

  5. *CONTRACTOR ENTERS THEIR UDOT ID AND PASSWORD*CONTRACTOR LOGS IN

  6. *SELECT PROJECT TO BID*ONLY PROJECTS BIDDING THAT DAY CAN BE SELECTED

  7. SELECT BID PACKAGE FROM YOUR SYSTEM – C:\EBS NOTE: EBS MODULE SAVES YOUR COMPLETED BID IN THE FOLLOWING FORMAT: Proj#_UDOTID#_bidopendate.txt

  8. SELECT THE BID PACKAGE TXT FILE SAVED TO YOURC:\EBSFOLDER

  9. ONCE THE TXT FILE IS SELECTED, PROCEED TO LOAD BID PACKAGE

  10. IF THE FILE SELECTED IS INVALID DUE TO INCORRECT FILE NAME i.e. PROJECT NUMBER, ID OR DATE – AN INVALID FILE ERROR WILL DISPLAY

  11. RESELECT THE CORRECT AND MOST CURRENT TXT FILE PERTAINING TO THE PROJECT SELECTED FORBID OPENING EBS

  12. ONCE THE CORRECT TXT FILE IS SELECTED, PROCEED TO LOAD BID PACKAGE

  13. IF THE TXT FILE IS VALID, A PROMPT WILL SHOW“FILE UPLOADED SUCCESSFULLY”

  14. *BY SELECTING THE PROJECT BIDS TAB, SUCCESSFULLY SUBMITTED BIDS WILL BE DISPLAYED*IF A BID WAS RE-SUBMITTED, THE PREVIOUS AND LATEST BID SUBMITTAL WILL BE DISPLAYED

  15. UNDER THE CONTRACTOR BIDS TAB, A HISTORY OF ALL BIDS SUBMITTED ARE LISTED BY PROJECT NUMBER, DATE AND TIME.

  16. POINTS OF CONTACT • TECHNICAL QUESTIONS REGARDING ELECTRONIC BIDDING PROCESS AND BID PREPARATION: MARGARET GISH – (801)965-3835 • DBE & CIVIL RIGHTS QUESTIONS REGARDING BIDDING REQUIREMENTS ON UDOT PROJECTS: TORI GAGON – (801)965-4740

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