eAYSO Player Registration

1. eAYSO Player Registration National eAYSO Commission 2013 Section Meetings

2. What We Will Learn Key Elements of Player Registration • Membership Year-prep to manage players • Programs –prep to manage players • Player Registration • Registration Pane • Player Application- application tabs • Player Merge Player Reports

3. Membership Year Definition • A Membership year … • is an AYSO term that covers a 12 month period starting from August 1st to July 31st. • Regions register players just one time in eAYSO in a Membership year and are charged a national fee for the player.

4. Membership Year

5. Program Year & Programs What IS a Program, in AYSO? • A Program is a defined competition (set of games) within the Membership Year. All AYSO Regions conduct a Standard Primary Program. • A Standard Primary Program is the Region’s first set of scheduled games each Membership Year for which open registration is held, balanced teams are formed and ALL registrants participate. Some Regions have additional Primary Programs such as , VIP, Spring Primary, EXTRA or other NBOD-approved pilots. • Many regions have Secondary Programs such as Select and Tournament ,indoor winter clinics etc. • Players can participate in multiple programs (thus appear on multiple rosters) in a single Membership Year. They can be signed up automatically or assigned manually to the other Primary or to Secondary Programs. • eAYSO can manage both Primary and Secondary programs.

6. Create, Activate Programs in eAYSO

7. Create a Program

8. Current, Active & Inactive Programs Note: The checkmark activates a listed program Note: The Standard Primary Program is always active

9. Registering = Accepting Players 3 ways a Parent can file an application The method used impacts the Parent’s ability to access eAYSO and his data.1.Blank Paper form- data entered into eAYSO by Registrar, parent has no data access2. Preprinted form obtained from National office, same data access limits as above3. Parent creates account in eAYSO and completes player application online. Then has access to eAYSO to update data and use other features. NO LONGER will a Parent be able to complete an online Application without creating an account (i.e. logon and password)

10. The Registrar’s Work Area NEW Status Code =NE

11. Drop Down- Filters

12. Accepting eAYSO-Input Applications

13. Accept Players via Pre-Printed Forms Filter by PREVIOUS players who were Registered in a previous MY

14. Add New Player via Blank Application

15. eAYSO Tries to Assist the Registrar

16. Manual Completion Most fields have to completed by the Registrar

17. Duplicate Player Merge Type ID number, click Search, click Merge to combine duplicate records Decide which information will survive in merged record

18. Manually Adding (registered) Players to Programs

19. Special Feature: Online Applications Sign Up option –Parents using eAYSO : Use for Secondary and Non-Standard Primary Programs moves players into the chosen “other” program

20. Special Feature: Online Applications Sign Up option –Parents using eAYSO : Use for Secondary and Non-Standard Primary Programs moves players into the chosen “other” program

21. REPORTS • Player- Pre-formatted “Canned” Report • Player Applicant Export • NEW Field added....”Applied Date” provides add’l info to the Registrar • Saved Template • Player Export (registered players) • Saved Template • Parent- Jobs – Special feature for online applications • Teams

22. Report - PLAYER

23. Report- Player, cont

24. Player Export

25. Report – Player Applicant Export

26. Check for incomplete eSignaturesfor e-Sign regions New Fields

27. Player Export Save a frequently used report format

28. Export Reports: CSV format

29. Save Your Frequently used Reports

30. eAYSO Help Online Help Function

31. eAYSOHelp Use the tools on HELP: - Excellent Tips - User Guides - Webinars

32. Contact information • Questions or comments about eAYSO: • eaysosupport@ayso.org OR call (866) 588-2976 32 32

33. Thank you 33 33