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eAYSO

eAYSO. eAYSO for Regions. Player Registration Volunteer Registration Invoicing/Payments Financial Reporting Team Management Game and Referee Scheduling Player Rosters & ID Cards Volunteer Training Courses & Certifications. Key functions for RCs. RIF Regional Board Updates

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eAYSO

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  1. eAYSO

  2. eAYSO for Regions • Player Registration • Volunteer Registration • Invoicing/Payments • Financial Reporting • Team Management • Game and Referee Scheduling • Player Rosters & ID Cards • Volunteer Training Courses & Certifications

  3. Key functions for RCs • RIF Regional Board Updates • Volunteer Access Rights • Region Settings • Registration Messages • eSignature • Financial Reports • Invoices & Credits • Reports

  4. RIF • Functions as the Control Sheet for the Region • Identifies Authorized Board Members & Account Signatories • Determines Access Right Defaults • Key to Updates and Communications • All you need is your eAYSO login!

  5. RIF Updates

  6. RIF Updates Region IF Guidelines “Edit” to update BM Do Not Delete Budget

  7. RIF Updates “Edit” to update BM Toggle to Inactive to remove a BM Update or Cancel

  8. RIF Updates “Add New Board Member”

  9. RIF Updates Use Search to find the New BM

  10. RIF Updates Select the volunteer

  11. RIF Updates Select Position Set Term Dates & Authorized Purchaser Add Board Member

  12. RIF Updates Each Name is a link to Volunteer’s record What does Green, Blue, & Red mean?

  13. RIF Updates Print Creates the RIF

  14. Volunteer Access • Access Rights can be granted to Authorized Volunteers based on ROLE or FUNCTION • Rights can be Division & Gender specific • Allows Volunteers to fulfill their responsibilities

  15. Volunteer Access

  16. Volunteer Access Enter First & Last Name Search

  17. Volunteer Access After searching for volunteer, select volunteer from results Grant Age Division & Gender Access to Player Info Grant Age Division & Gender Access to Player Info

  18. Volunteer Access Select a User Role After selecting a Role, “Assign Rights”

  19. Volunteer Access How can you find out what access rights are assigned? Select a System Function “Assign Rights”

  20. Volunteer Access

  21. Volunteer Access

  22. Volunteer Access

  23. Region Settings • Must be set at least once a Membership Year (MY) • Set by RC or Registrar • Controls Region’s online Registration experience for parents and volunteers • Sets key system parameters for Region’s programs

  24. Region Settings • Settings include: • General: Region & Contact Info, Email Notices, Application default values, Team Info Setting and Messages • Preferences: Zip Codes/Cities, Communities, Area Codes, Schools and Locations • Membership Year for applicants & registrants • Programs • Required Fields • Divisions • Custom Positions and Position Events

  25. Region Settings

  26. Region Settings

  27. Region Settings

  28. Region Settings

  29. Region Settings

  30. Region Settings

  31. Membership Year • A registered player is an official member of AYSO for a full year from August 1st through the following July 31st • The Membership Year (MY) is designated by MYXXXX, where XXXX is the year when it starts – MY2010 (previously FS2009)

  32. Membership Year

  33. Registration Messages • Registration Dates/Events • Form processing /Payment instructions • Refund Policies • Contact information for questions – please! • Websites • Phone numbers

  34. eSignature • AYSO launched a true eSignature Region last year, with great success • New in 2010, all Regions can go electronic • Parent/Guardians and Volunteers can complete and eSign their Registration applications in eAYSO • eSigned Player and Volunteer forms do not have to be stored at the Region level after the season.

  35. eSignature • Still need to verify Date of Birth or Identity for new players and volunteers • Coaches must still carry copy of Player Form at all times • Do Not need to send eSignature Volunteer forms to the NSTC – Background checks can begin immediately – greater data confidentiality • Initially cost is $1 per form to build system capacity – partially offset by savings for secure form storage

  36. Financial Reports • Monthly NAP Summaries • Bank Statements • NAP Violations • Region’s Registration Fee invoices • Dropped Player/Fee Credit processing

  37. To Pay Invoices, check Pay Box, Create Remittance Advice

  38. Remittance Advice must be sent to AYSO Lock Box

  39. Dropped Players • Players who decide not to continue with AYSO may be entitled to a refund of all or part of their Registration Fees • Regions are only entitled to a refund of the National Player Fee if the player never practiced or participated in any AYSO activity.

  40. Treasurer

  41. Dropped Players Select “Awaiting Request for Credit” Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT

  42. Volunteer Report

  43. Volunteer Report Select Training Discipline reported Select Positions to include Select Certifications & Generate Report

  44. Volunteer Report

  45. eAYSO Help Online Help Function

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