Volunteer Registration… eAYSO for CVPA

1. Volunteer Registration… eAYSO for CVPA National eAYSO Commission 2013 Section Meetings

2. What We Will Learn • Volunteer Registration • Custom Positions • Assign Volunteer Positions • Volunteer Merge • Volunteer related Reports

3. Volunteer Menu Options

4. Registering = Accepting Applications 3 ways a Volunteer can file an applicationThe method used impacts the volunteer’s ability to access eAYSO and his data. 1. Blank Paper form- data entered into eAYSO by Registrar, or CVPA parent has no data access. 2. Preprinted form obtained from National office, same data access limits as above. 3. Volunteer creates account in eAYSO and completes application online. Then has access to eAYSO to update data and use other features. NO LONGER will a Vol be able to complete an online Application without creating an account (i.e. logon and password)

5. Volunteer Registration Grid Filter Options Volunteer Status Cannot Delete Volunteers NEW For eSign Regions

6. Electronic Applications Accept the Applicant Check box and click “submit”

7. Pre Printed Forms Volunteer Status Click on volunteer name to open record to update it

8. Handwritten (Blank) Applications Click to open blank form

9. Handwritten (Blank) ApplicationseAYSO tries to assist the CVPA

10. Fill in All Fields Fill-in volunteer information.

11. Green is Good ! Confirms Volunteer is now registered.

12. Working with Records Select by ID Select by Name Click on volunteer name to open record and update

13. Volunteer Records Lists Volunteer positions currently & previously held.

14. Volunteer Records Volunteer’s Certification Record

15. Volunteer Records Registration History

16. Creating Custom Positions Click Region>Custom Positions

17. Custom Positions Create name for new Custom Position(s) List of Custom Positions created by your Region

18. Managing Volunteer Positions. Click Region- Volunteer-Manage Positions

19. Managing Volunteer Positions DELETING Positions. Click Region- Volunteer-Manage Positions

20. Merge Volunteer Records Click to open merge function

21. Merging Volunteer Records Type ID number, click Search, click Merge to combine duplicate records Decide which information will survive in merged record

22. REPORTS • Volunteer • Volunteer Export • Volunteer Applicant Export • Volunteer Parent Jobs • Volunteer Labels • Volunteer Certification (NEW Now 2 Choices: All or Highest Position) • Volunteer Position-Certification (lists all Certs) • Volunteer App Received • Special CVPA Volunteer Export

23. Reports Menu Special for CVPAs

24. Reports: Volunteer Click Reports>Volunteer Select Volunteer Position(s)

25. Reports: Volunteer (cont.)

26. Volunteer Export Volunteer Export: Choose fields to create report

27. Save Report Templates Click “Save & Export”. Name your report & click “Save”

28. Volunteer Applicant Export Volunteer Export: Choose fields to create report

29. Volunteer Applicant Export NEW special fields available thru this report For e-Sign Regions

30. Volunteer Parent Jobs Vol Parent Jobs: Available to help associate Volunteers with their Player

31. Volunteer Parent Jobs Report (cont)

35. Vol App Received Report->Vol App Received: Indicates Which of your Vol forms National Office has received and logged in.

36. Vol App Received (cont)

37. Volunteer CVPA Report Path: Region>CVPA>Vol Export Data This report Only for Certified CVPA

38. Volunteer CVPA Report

39. eAYSO Help Online Help Function

40. Use the tools on HELP: - Excellent Tips - User Guides - Webinars

41. Contact information • Questions or comments about eAYSO: • eaysosupport@ayso.org • OR • Call (866) 588-2976

42. Thank you 42 42