eAYSO for Regional Treasurers

1. eAYSO for Regional Treasurers National eAYSO Commission 2013 Section Meetings

2. What are we going to learn? • Region Invoices • Region Statements & Reports • Processing Dropped Players • Accepting Credit Card Payments from Parents • Payment Settings • Account Information 2 2

3. Region Invoices

4. Treasurer Access 4

5. 4 Types of Invoices Default is All. …Change to current year to pay invoices. All Unpaid Invoices will default to Pay. Type will be Paid, Unpaid, Credit or Pending. Region Invoices 5

6. Click to create Remittance Advice.

7. Remittance Advice is created. Send with check to the National Office. Click to Print or Save. Region Invoices 7

8. Note new mailing address for payments to the National Office’s Lockbox. Region Invoices 8

9. Region Statements and Reports

10. Be sure to select the Fiscal Year for which you wish to view statements. National Office A/R Stmts, Bank Stmts, NAP Sum and Violation reports and Budgets are scanned and available on eAYSO. Click on link to expand for a detail view. Region Statements & Reports 10

11. Region Statements & Reports

12. Region Statements & Reports

13. Processing Dropped Players

14. Select ‘Awaiting Request’ to see Players available for National Fees Credit. Processing Dropped Players Dropped player credit requirement: Player has not participated in practice or played in a game. 14

15. Check only players meeting qualification for a credit of the National fees paid. If player doesn’t meet refund criteria simply mark as Drop/No Credit. Once boxes have been checked …Click on ‘Submit’ to continue to Credit Claim form. Processing Dropped Players 15

16. Green is good! However you must print the form and the RC must sign. Click so the form can be printed for RC signature and mailing to National. Processing Dropped Players 19750 S. Vermont Ave., Suite 200Torrance, CA 90502 16

17. RC mustsign this request. No other regional signature is accepted. Then mail to National Office-Finance. Processing Dropped Players 19750 S. Vermont Ave., Suite 200Torrance, CA 90502 17

18. What happens if I can’t print or forget to print the NCFR (National Credit Fee Request)?...Not to Worry. Copies are right here. Processing Dropped Players 18 18

19. Accepting Credit Card Payments from Parents

20. Plan ahead 4-6 weeks to enable credit card payments for Region. Accepting Credit card payments Offering the credit card payment option for parents when they complete the player application is an optional feature for Regions If a Region wants to setup this option contact the AYSO National Office Finance Department for setup details. 20

21. If your Region allows Credit Cards…Parents will see an ‘active’ link. Otherwise link is inactive. How will Parent will know if Region Allows Payment by Credit Card?? 21

22. Payment settings Important • Region payment settings on the following screen ONLY apply if your Region uses online payment with credit cards 22

23. Select Current Program. Enter start & end dates of discount. Enter Early Reg Discount amount (if any). Enter start & end dates. Enter discounts for additional children. Enter other (optional) fees & amounts. Click Update. Payment settings 23

24. Update Region Account Settings

25. Complete this information. Account information 25

26. Account information 26

27. Enter authorized signers names. Update when finished. Account information 27

28. eAYSO Help Online Help Function

29. eAYSOHelp Use the tools on HELP: - Excellent Tips - User Guides - Webinars - Group 1 v4

30. eAYSO Help

31. Contact information • Questions or comments about eAYSO: • eaysosupport@ayso.org OR • call (866) 588-2976 31 31

32. Thank you 32 32