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SFDRCISD School FIRST Report October 20, 2008

This report provides an overview of the School FIRST program, the district rating by TEA, and includes public comments. It also discloses financial transparency, critical indicators, and determination of rating. Sanctions and corrective action plans are mentioned if needed.

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SFDRCISD School FIRST Report October 20, 2008

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  1. SFDRCISDSchool FIRST ReportOctober 20, 2008 JoAnne Ruark-Ackermann, Ed.D. Certified RTSBA by TASBO CFO 1

  2. School FIRST • Every District Required to Provide a Management Report to Public: • Overview of School FIRST • Present District Rating by TEA • Allow for Public Comment on Report as presented 2

  3. School FIRST • In Compliance with Chapter 109, Subchapter AA: • Date of Meeting Must Be Published once a week for two weeks (Sep 28 & Oct 5) • Agenda Must Be Posted to Include Overview, Rating, Public Comments (Oct 17) 3

  4. Financial Transparency • Report Disclosures – Posted on Web • Reimbursements to Sup’t and Board of Trustees • Gifts to Sup’t and Board of Trustees • District Transactions with Board of Trustees • Outside Compensation/Fees Rec’d by Sup’t • Superintendent Contract 4

  5. Critical Indicators • Indicators 1 through 6 • If any one Indicator 1, 2, 3, or 4 are answered “No”, the District becomes Sub-standard • If 5 and 6 are answered “No” the District becomes Sub-standard 5

  6. Determination of Rating • Superior Achievement 75-85, Yes to 7 • Above Standard 65-74; 75 & N to 7 • Standard Achievement 55-64 • Substandard 55 or No to 1 default indicator

  7. Sanctions • For Sub-standard or Suspended due to Data Quality • If a District is Sub-standard or Suspended, the District must file a corrective action plan with TEA 7

  8. School FIRST • Was total Fund Balance less Reserved Fund Balance greater than zero in the General Fund? YES ($24,289,753) School districts must legally have a fund balance to ensure adequate funding for operations. This indicator is designed to ensure that your district has a positive amount of fund balance cash (savings) that is not designated or “reserved” for a specific purpose. In other words, “Does your district have funds set aside for a rainy day?” Calculation: A>0 8

  9. School FIRST • 2. Was the Total Unrestricted Net Asset Balance in the Governmental Activities Column in the State of Net Assets Greater than Zero? Yes • This indicator simply asks, “Did the district’s total assets exceed the total liabilities (contained in the annual audit report.”

  10. School FIRST 3. Were there NO disclosures in the Annual Report and/or other sources of information concerning default on bonded indebtedness obligations? Yes This indicator seeks to make certain that your district has paid your bills/obligations on bonds issued to pay for school construction, etc. 10

  11. School FIRST 4. Was the Annual Financial Report filed within one month after the November 27 or January 28 deadline depending upon the district’s Fiscal Year end date (June 30 or August 31)? YES A simple indicator. Was your Annual Financial Report filed by the deadline? 11

  12. School FIRST 5. Was there an Unqualified Opinion in the Annual Financial Report? YES A “qualification” on your financial report means that you need to correct some of your reporting or financial controls. A district’s goal, therefore, is to receive an “unqualified opinion” on its Annual Financial Report. This is a simple “Yes” or “No” indicator. 12

  13. School FIRST • Did the Annual Financial Report NOT disclose any instance(s) of material weakness in internal controls? YES A clean audit of your Annual Financial Report would state that your district has no material weaknesses in internal controls. Any internal weaknesses create a risk of your District not being able to properly account for its use of public funds, and should be immediately addressed. 13

  14. School FIRST • 7. Did the district’s academic rating exceed academically unaccept- able? YES 5 Points This indicator simply asks whether the district’s accreditation status is in good standing

  15. School FIRST 8. Was the percent of total tax collections (including delinquent) greater than 98 percent? YES (99.35%) 5 Points This indicator measures your district’s success in collecting the taxes owed to you by your community’s businesses and homeowners, placing a 98 percent minimum collections standard. You must collect 98 percent or more of your taxes, including any delinquent taxes owed from past years. Calculation Required ((A/B) X 100) 15

  16. School FIRST 9. Did the comparison of PEIMS data to like information in the Annual Financial Report result in an aggregate variance of less than 3 percent of expenditures per fund type (Data Quality Measure)? YES 5 Points This indicator measures the quality of data reported to PEIMS and in your Annual Financial Report to make certain that the data reported in each case “matches up.” If the difference in numbers reported in any fund type is more than 3 percent, your district “fails” this measure. --Last year (0607) Lowers was 4% Calculation Required ((A/B) X 100) 16

  17. School FIRST 10. Were Debt-Related Expenditures (net of IFA and/or EDA allotment) less than $250 per student? YES 5 Points SFDR = $157.17 This indicator shows the Legislature’s intent for school districts to spend money on education, rather than fancy buildings, by limiting the amount of money district’s can spend on debt to $250 per student. Fortunately, the Legislature did allow for fast-growth schools to exceed this cap. Calculation Required If ((B-D)/D) X100<2% Or E/F> $100,000= 17

  18. School FIRST 11. Was there NO disclosure in the Annual Audit Report of Material Noncompliance? YES 5 Points NO disclosure means the Annual Audit Report includes no disclosure indicating that the school district failed to comply with laws, rules and regulations for a government entity. No disclosures = Yes 18

  19. School FIRST 12.Did the district have full accreditation status in relation to financial management practices? (e.g. no master or monitor assigned) YES 5 Points Did TEA take over control of your district due to financial issues such as fraud or having a negative fund balance? If not, you pass this indicator of full accreditation. Yes 19

  20. School FIRST 13. Was the percentage of Operating Expenditures expended for Classroom Instruction more than 55 percent? YES 60.31% 3 Points This indicator shows your district’s ability to focus the majority of its funding so that it directly pays for student instruction. This perspective only includes Function 11 and 36. It uses NCES (National Center for Educational Statistics) and Governor Perry’s Definition. Yes (60.31%) Calculation Required ((A/B) X 100) 20

  21. School FIRST • 14. Was the percent of operating expenditures expended for instruction more than or equal to 65%? Yes 5 Points 66.73% This indicator provides another perspective on your district’s ability to focus the majority of its funding so that it directly pays for student instruction.

  22. School FIRST 15.Was the aggregate of Budgeted Expenditures and Other Uses LESS THAN the aggregate of Total Revenues, Other Resources and Fund Balance in General Fund? Yes $19,953,395 5 Points Did you overspend your budget? Your district will receive a negative rating on this measure if your total expenditures and other uses for the fiscal year exceeded your total funds available. Calculation Required (A+B)-(C+D+E)<0 22

  23. School FIRST 16. If the District’s Aggregate Fund Balance in the General Fund and Capital Projects Fund was LESS THAN zero, were construction projects adequately financed? (Were construction projects adequately financed or adjusted by change orders or other legal means to avoid creating or adding to the fund balance deficit situation?) YES 5 Points Did you over-spend on school buildings or other capital projects? This indicator measures your district’s ability to construct facilities without damaging your Fund Balance. Calculation Required If (C+D)<0 (A-B-(C+D))<0 23

  24. School FIRST 17. Was the ratio of Cash and Investments to Deferred Revenues (excluding amount equal to net Delinquent Taxes Receivable) in the General Fund greater than or equal to 1:1? (If Deferred Revenues are less than Delinquent Taxes Receivable, then the district receives 5 points. 5 Points This indicator measures whether or not your district has sufficient cash and investments to balance Fund Balance monies such as TEA overpayments (deferred revenues). In other words, your District should have fund balance monies of its own that are at least equal to those dollars that are there due to overpayments from TEA, and you should not be spending “next year’s” monies this year. A district earns up to 5 points based upon its relative performance Calculation Required If B>0 (A/B) 24

  25. School FIRST 18. Was the Administrative Cost Ratio less than the standard in State Law? YES Standard is 12.05% - SFDR = 8.36% 5 points TEA and state law sets a cap on the percentage of their budget that Texas school districts can spend on administration. The TEA Standard for a District the size of San Felipe Del Rio CISD is 12.5%. We spent 8.36% Calculation Required (A>B) or (A<B) 25

  26. School FIRST 19. Was the Ratio of Students to Teachers within the ranges shown below according to district size? YES (SFDR = 15.7769) 5 Points This indicator measures your pupil-teacher ratio to ensure that it is within TEA recommended ranges for district’s of your student population range. For example, districts with a student population between 500 and 1,000 should have no more than 22 students per teacher and no fewer that 10 students per teacher. Calculation Required (A/B) A= Stu; B=Teacher FTEs 26

  27. District Size – No. of Students Between: <500 500 – 999 1,000 – 4,999 5,000 – 9,999 => 10,000 Ranges for Ratios Low High 7 22 10 22 11.5 22 13 22 13.5 22 School FIRST Indicator 16 27

  28. School FIRST 20.Was the Ratio of Students to Total Staff within the ranges shown below according to district size? YES 5 Points (SFDR = 7.4716) This indicator measures your pupil-staff ratio to ensure that it is within TEA-recommended ranges for district’s of your student population range. For example, districts with a student population between 500 and 1,000 should have no more than 14 students per staff member and no fewer that 5.5 students per district employee. Calculation Required (A/B) Where A = Stu; B= Tot Staff FTEs 28

  29. District Size – No. of Students Between: <500 500 – 999 1,000 – 4,999 5,000 – 9,999 => 10,000 Ranges for Ratios Low High 5 14 5.8 14 6.3 14 6.8 14 7.0 14 School FIRST Indicator 17 29

  30. School FIRST 21. Was the Total Fund Balance in the General Fund more than 50 percent and less than 150 percent of Optimum according to the Fund Balance and Cash Flow Calculation Worksheet in the Annual Financial Report? YES 5 Points $21,289,839 Opt $25,297,997 Act Exhibit A in your district’s audit provides an optimum General Fund “Fund Balance” for your district. Your district should have no less than one-half and no more than one and one-half times this amount in your Fund Balance, counting both reserved and unreserved fund balances. Calculation Required: B+C+D+E=Opt 30

  31. School FIRST 22. Was the decrease in Undesignated Fund Balance less than 20 percent over two Fiscal Years? (If 1.5 times Optimum Fund balance in General Fund or if Total Revenues exceeded Operating Expenditures in the General Fund, then the district receives 5 points) 5 points Are you “feeding off of your Fund Balance” to pay for salaries or other district operating expenses? This indicator notes rapid decreases in your undesignated Fund Balance (those dollars not designated as a “land fund” or “construction fund”) or emergency fund. Calculation Required: If (A-B)>0 & Opt FB X 1.5 < FB 31

  32. School FIRST 23.Was the Aggregate Total of Cash and Investments in the General Fund more than $0? YES $26,148,842 5 points Does your district have cash in the bank, and/or investments? Yes—received 5 points Calculation Required A>0 A= Cash & Investments 32

  33. School FIRST 24. Were Investment Earnings in all funds more than $20 per student? YES (SFDR = $164.6504) 4 points Are you using your cash or reserve fund (Fund Balance) monies wisely? A district earns up to 4 points under this indicator based upon relative performance. Yes – 4 Points earned Calculation Required: (A/B) A=Inv Earnings; B= Stu 33

  34. Determination of Rating • Superior Achievement 75-85, Yes to 7 • Above Standard 65-74; 75 & N to 7 • Standard Achievement 55-64 • Substandard Achievement 55 or No to 7 default indicator 34

  35. SFDRCISD Rating • Superior Achievement The highest Fiscal Accountability Rating possible!!! • SFDRCISD Score 85 Highest points possible!!! 35

  36. School FIRST Public Comment on Report 36

  37. End of Report • The Presentation of the District FIRST Rating • Superior Achievement 37

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