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Improving Outcomes from IT-enabled Projects

Improving Outcomes from IT-enabled Projects. GTEC October 15, 2007 Chief Information Officer Branch, TBS. RDIMS# 593163. Context. What TB/TBS Does. POLICY. PRACTICES. CHALLENGE. MONITOR. Guidelines Tools Templates Enhanced Management Framework. Sit on project

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Improving Outcomes from IT-enabled Projects

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  1. Improving Outcomes from IT-enabled Projects GTEC October 15, 2007 Chief Information Officer Branch, TBS RDIMS# 593163

  2. Context What TB/TBS Does POLICY PRACTICES CHALLENGE MONITOR • Guidelines • Tools • Templates • Enhanced • Management • Framework • Sit on project • governance • committees • Review project • reports Policies, Directive and Standards Review of TB submissions and supporting documentation How TB/TBS Does It • New policies on: • Management of Projects • New Directives: • Management of • IT-enabled • projects • IT Investment • Planning • Improved Business • Cases • Outcomes Management • Communities of • Practice • Capacity Development • Capacity Assessment • Improved TBS • Departmental • Reviews • processes • Third party • reviews • Improve • monitoring • processes Action Plan to Improve

  3. Outcomes Management Improve Improve Improve Business Cases Communities Of Practice Project Management Disciplines Third Party Reviews Invest-ment and Project Mgmt Policies TBS & Departmental Review processes Capacity Development Capacity Assessments Current Guidance & Monitoring for IT-enabled Initiatives Improved Guidance and Monitoring for IT-enabled Initiatives Improved Project Oversight – Action Plan

  4. Policy on the Management of Projects - New • Linked to the new policy on Investment Planning • Focus on Governance • Departments must self-assess their organizational capacity to manage projects (including past performance) • PPA and EPA replaced with tailored oversight based on departmental capacity and project complexity and risk • Will be fully phased-in by April 2011 • Each department will follow existing policy until the new policy comes into effect for that organization.

  5. Pending Directive – Management of IT-enabled Projects • Will clarify mandatory requirements for the management of IT-enabled projects. • Areas of focus: • Business cases • Defined business outcomes • Standard reporting of project status to TBS • Formalized Gating processes • Formalized Use of Third-party reviews

  6. TBS Support • Overhauled Guidance and Tools (currently known as the Enhanced Management Framework) • Establishing Communities of Practice • Improved processes for reviewing TB submissions

  7. Community Engagement • Senior Executive guidance • Chief Information Officer Council • Services ADM committee • Community of Project Management Practitioners • Considering wiki / blogging / forum for further outreach

  8. Timelines • First meeting of Project Management Practitioners held • Project Status Reports: pilot winter 2008 • Third Party Reviews: pilot winter 2008 • New Directive: March 2008 • New Guidance: as ready and on-going

  9. Contacts: Valerie Wutti Executive Director Alignment and Stewardship CIO Branch Treasury Board Secretariat Wutti.Valerie@tbs-sct.gc.ca 613-957-2478 Don Richardson Senior Director Alignment and Stewardship Division CIO Branch Treasury Board Secretariat Richardson.Don@tbs-sct.gc.ca 613-999-9999

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