OKcollegestart Oklahoma Transcript Exchange Sending Transcripts Electronically

OKcollegestart.org Oklahoma Transcript Exchange Sending Transcripts Electronically August 1, 2010

www.OKcollegestart.org • OKPromise online applicants automatically enrolled • Financial aid info, course planner, ACT test prep, college applications, campus tours, career info and more! • Counselor Center (GEAR Up offers training) • Electronic transcripts

Electronic Transcripts • Service provided as part of the OKcollegestart.org student portal • Will allow transcripts to be transferred from HS to college electronically (no paper!) • Can be transferred as a .pdf or data file • Can be set up to auto update transcripts sent to a college

The XAP Transcript Exchange Process

Complete Digital Package

Quick Upload & Fast Approval • HS can upload selected students or an entire senior class • Option available to send the transcripts immediately or later • Counselor can release the transcript • Student can request the release of the transcript online

Sending transcripts – 3 Clicks Away • Step 1: Select students • Step 2: Select destination • Step 3: Confirmation

Sending transcripts - Students There are two ways students can send transcripts to participating post-secondary institutions: • Release with College Application • Transcript Manager

Release with Application By checking a box during the submittal process, students can attach their high school transcript to their online application

Student Transcript Manager • Students can also send transcripts at any time during the year with Personal Transcript Manager • Students can authorize the release of all future versions of their transcripts

Benefits to High Schools • Free • Saves time & money by eliminating photocopying and demands on staff • Secure & accurate method of providing transcripts • Easy to implement & use • Works with existing resources • Confirmation report that transcripts have been uploaded and received

Benefits to Students • Free to use • Makes it easy to apply to more colleges • Easy, quick and available 24/7 • Track when transcripts are downloaded by colleges • Private & secure • Reliable and timely transmission of transcripts • Automatically send transcripts with online application from OKcollegestart.org • No lost transcripts • Confirmation of the receipt by the college/university

Is it secure? • Multiple tiers of state-of-the-art equipment including dual firewalls, smart switches & physically-isolated databases • 128-bit strong SSL encryption for data transmission (same as online banking) • Digitally signed so that if any part of a transcript changes during transmission or through tampering, the entire transcript immediately becomes invalid

Statistical Update As of August 1, 2010, Oklahoma has 269 participating high schools and 80 destinations.

Participating Institutions Posted on OKcollegestart.orgAs of August 1, 2010

Steps to HS Participation • Step 1: Sign an Institution Agreement • Authorized school official must sign IA • FAX IA to 310-842-9898 • Step 2: Installation appointment (~45 minutes) • Counselor and Tech Coordinator for HS • Step 3: Testing and verification (~30 minutes) • Verify that your extract is working properly • Step 4: Start Sending Transcripts!

OKTE Training Methods for Wen-GAGE/MAS Users Picture/Text Guides to match Counselor Center in OKcollegestart.org • OKTE Upload Guide • OKTE Send Guide Voice Help • Conference Call Training OSRHE • School Appointments

OKTE Training Methods for All other Student Information Systems Picture/Text Guides to match Counselor Center in OKcollegestart.org • OKTE Upload Guide • OKTE Send Guide Voice Help • Conference Call Training from XAP

Non-MAS Users Nahj Bogan at the Xap Corporation will be contacting all non-MAS users individually. Below is his contact information. Nahj Bogan, Client Service Manager Phone: 310-842-9800 Ext 310 Fax: 310-842-9898 nbogan@xap.com

www.okhighered.org Links To view a list of participating high schools, click on the following link. http://www.okhighered.org/gearup/educators/TES-schools.shtml To view a list of participating colleges, universities, programs, and Career Techs, click on the following link. http://www.okhighered.org/gearup/educators/TES-colleges.shtml

Oklahoma Transcript Exchange Sandy Love-Decker, M. Ed. sdecker@osrhe.edu Student Portal Coordinator Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104-3603 Mailing Address: P.O. Box 108850 Oklahoma City, OK 73101-8850 Office: 405-225-9190 Fax: 405-225-9230 Cell: 580-775-3705

OKcollegestart Oklahoma Transcript Exchange Sending Transcripts Electronically