2008 TRANSCRIPT EXCHANGE AND HOPE GPA CALCULATION PROCESS

1. 2008 TRANSCRIPT EXCHANGE AND HOPE GPA CALCULATION PROCESS

2. Session Overview • Topics in Today’s Session: • Overview of the Transcript Exchange and HOPE GPA process • Overview on extraction, upload and release process • Overview on HS to PS transcript exchange process • Update on the Capture and Edit process • Overview / Update on STARS reporting • Overview of the previous graduate process • Overview of any Legislative updates • Question and Answer

3. Overview of the Transcript Exchange and HOPE GPA process • DAVID LEE • Vice President Research & Analysis • Georgia Student Finance Commission

4. 2008 TRANSCRIPT EXCHANGE AND HOPE GPA CALCULATION PROCESS

5. Transcript Exchange and HOPE Scholarship Eligibility Process

6. Transcript Exchange Process for HOPE GPA Calculations

7. 2007 Final HOPE GPA • Final GPA Calculation process ended September 14, 2007 • Students are not on HOPE-eligible list until schools have verified the final calculation • Final HOPE Statistics as of September 14, 2007: • Out of 618 schools & estimated 82,000 graduating seniors – • Number of Schools Uploaded Transcripts - 611 (98.9%) • Number of Schools with GPAs Calculated - 609 (98.5%) • Number of Schools with Verified GPAs - 600 (97%) • Number of Students with GPAs Calculated - 82,671 (100%) • Number of Students who have been Verified - 82,100 (99.3%) • Percent of Eligible Students who were Verified - 99.9%

8. 2007 Final HOPE GPA Results • Final HOPE Statistics as of September 14, 2007: • Out of the 82,100 graduating seniors verified • Number of Eligible Students 2007 - 34,079 (41.5%) • (Eligible Number = 34,124 but Schools Failed to Verify 45 Students) – 99.9% of Eligibles Were Verified • Number of In-Eligible Students 2007 - 48,021 (58.5%) • (In-Eligible Students = 48,547 but Schools Failed to Verify 526 Students) – 98.9% of In-eligibles Were Verified • Number of Eligible Students 2006 - 51,832 • Average for 2005/2006 - 50,580

9. HOPE GPA 2007 Results • 34% decrease in the number of HOPE Eligible Public School Students over the 2005/2006 Average • 17% decrease in the number of HOPE Eligible Private School Students over the 2005/2006 Average

10. HOPE 2007 Results Analysis Wide Variation in Grading Scales Among Public Schools Wide Variation in Weighting Practices Among Public Schools Wide Variation in Course Offerings Among Public Schools

11. Wide Variation in Grading Scales Among Public Schools Highest A: 115- 2 Schools 110- 54 Schools 106- 4 Schools 105- 26 Schools 101- 1 School 100- 277 Schools Lowest A: 93- 1 School 90- 363 Schools Highest B: 92- 1 School 89- 363 Schools Lowest B: 85- 1 School 80- 363 Schools Highest C: 84- 1 School 80- 363 Schools Lowest C: 77- 1 School 75- 34 Schools 74- 47 Schools 73- 15 Schools 71- 49 Schools 70- 217 Schools Highest D: 76- 1 School 74- 34 Schools 73- 47 Schools 72- 15 Schools 71- 1 School 70- 49 Schools Lowest D: 70- 364 Schools No Grade of D- 217 Schools Highest F: 69- 364 Schools Note: These Grading Scales Describe the Grades that are Posted on the Official Transcripts of Students

12. There is Wide Variation in Local Weighting Practices Among Public Schools Out of 180 Public School Districts: 49 Systematically Weight AP Courses 7 Systematically Weight IB Courses Only 28 Systematically Weight Honors Courses 8 Systematically Weight PSO/Accel Courses 11 Systematically Weight Some Other Type of Course (Examples: Gifted, Pre-AP, Advanced) 31 Public Schools Weight Individual Courses

13. General Reasons for the Decrease in the Number of HOPE Eligible Students • Exclusive Use of 4.0 Scale Rather than an 80 Numeric GPA • Removal of Local Weights Added by Schools • Inclusion of Failing Grades in 2007

14. Overview on extraction, upload and release process • DEMI FOGLE • Transcript Exchange Specialist • Information Technology Division • Georgia Student Finance Commission

15. Let’s Get Started

16. Select the Preferences Tab

17. Specify your SIS System

18. Select the Counselor Tools Tab

19. Download Extract Software

20. Downloading and Installing Using the Extract Utility

21. Extract Reporting Software

22. Running the Extract Utility

23. Launching the SASIxp Configuration Utility

24. STEP 1

25. STEP 2

27. STEP 3

29. STEP 4

31. STEP 5

32. Downloading and Installing Using Report Utilities

37. Viewing Upload Results

38. Uploading All Students

39. Selecting Students Individually

40. Releasing Transcripts to GSFC for HOPE Calculations

42. Overview of the Transcript Exchange and HOPE GPA process • JANINE ROBINSON-COMBRE • Associate Vice President • GACollege411 • Georgia Student Finance Commission • DESEREE EDWARDS • Project Manager • GACollege411 • Georgia Student Finance Commission

43. High School Counselor: Send Transcripts to Colleges

44. High School Counselor: Send Transcripts to Colleges Step 1: Go to www.GAcollege411.org Select “School Counselors” link

45. Step 2: Select “Counselor Center” link High School Counselor: Send Transcripts to Colleges

46. Step 3: Select “Go to Counselor Center” button High School Counselor: Send Transcripts to Colleges

47. Step 4: Login to Counselor Center Enter your username Enter your password Click the “log on” button High School Counselor: Send Transcripts to Colleges

48. Step 5: Open Transcript Manager Select “Counselor Tools” menu Select “Transcript Manager” High School Counselor: Send Transcripts to Colleges

49. Step 6: Search for desired transcript(s) In this instance, user searched for a date: 07/06/2007 The search function looks in all of the columns visible in this report High School Counselor: Send Transcripts to Colleges

50. Step 7: Select Transcripts Select each transcript that you wish to send (all selected will be sent to the SAME college) Click “next” button High School Counselor: Send Transcripts to Colleges