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FMMI PVND REQUEST PROCESS TRAINING

FMMI PVND REQUEST PROCESS TRAINING. AGENDA . Introduction Course Objectives System Navigation Q & A. PVND Course Objectives. To familiarize FMMI PVND users with: Role requirements to Create/Maintain Customer/Vendors Creating Customer/Vendor PVNDs Managing Customer/Vendor master records.

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FMMI PVND REQUEST PROCESS TRAINING

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  1. FMMI PVND REQUEST PROCESS TRAINING

  2. AGENDA • Introduction • Course Objectives • System Navigation • Q & A

  3. PVND Course Objectives • To familiarize FMMI PVND users with: • Role requirements to Create/Maintain Customer/Vendors • Creating Customer/Vendor PVNDs • Managing Customer/Vendor master records

  4. PVND Role Requirements • Customer/Vendor Master Data Requestor • Responsible for creating customer and vendor account groups • Responsible for managing customer and vendor account groups Note: The Customer/Vendor Master Data Requestor/Evaluator roles are added through Governance, Risk and Compliance (GRC). The roles are listed under OCFO-COD not USDA.

  5. PVND Role Requirements (Cont’d) • Commercial Vendor/Customer Master Data Evaluator • Available to view ZNFV/COMM account groups • Invitational Vendor/Customer Master Data Evaluator • Available to view ZINT/COMM account groups • Employee Vendor/Customer Master Data Evaluator • Available to view ZEMP/EMPL account groups Note: These roles will allow users to see the masked Personally Identifiable Information(PII) such as SSN, TIN, and banking.

  6. Vendor Master Data Overview • Vendors are institutions/people USDA pays for services • Vendor numbers are assigned in sequential order by the FMMI system • The vendor master record is uniquely identified by a 10-digit vendor number

  7. Customer Master Data Overview • Customers are institutions/people that pay USDA for services • Customer numbers are assigned in sequential order once request is complete • Customer master data record is uniquely numbered and identified by a 7-digit customer code Note: FMMI Customer and Vendor tables are separate tables.

  8. FFIS to FMMI Crosswalk for Vendors

  9. FFIS to FMMI Crosswalk for Customers

  10. Key Terms Account Group (Vendors): necessary for entering master data and defines whether each field is mandatory, taxed, or non-taxed • (ZBNK) Bank Vendors – primarily for RMA use • (ZEMP) Employees– employees only • (ZFDN) Federal Non-USDA– Federal vendor, nota USDA agency • (ZFDU) Federal USDA Vendor – Federal USDA agency • (ZFOR) Foreign Vendor – vendor headquarters/ operations not on U.S. soil • (ZINT) Invitational Traveler – supplemental employees

  11. Key Terms (Cont’d) Account Groups (Vendors) • (ZNFV) Non-Federal Vendors – commercial vendors • (ZPFD) Producers – RMA farmers • (ZSAL) State and Local Government – city and state vendors • (ZSET) Settlements and Injuries – settlement/injury claims • (ZTPA) Non-Federal Third Party Assignee – vendors being paid through third party

  12. Key Terms Account Group (Customers): necessary for entering master data and defines whether each field is mandatory, optional, or suppressed • (BANK) Bank Customer – primarily for RMA use • (COMM) Commercial Customers – private sector with whom USDA conducts business • (EMPL) Employee Customer –employees only • (FED) Federal Customer – Federal non-USDA customers • (SNL) State and Local Customer – city and state customers • (FED) USDA Agency – Federal USDA Customers • USDA Ship/Bill To – for conversion purposes

  13. COD Web SiteFMMI PVND Process Vendor/Customer Maintenance

  14. COD Web Site (Cont’d)FMMI PVND Process

  15. Contact Information • Accounting Processing Branch Table Maintenance Section 504-426-5377 • Web site: http://cod.nfc.usda.gov/FMMI_Processing/VendorCustMaint.html

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