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Oregon State University Program Codes Guide

Guide to understanding program codes at Oregon State University, detailing the structure, purpose, and reporting of programs for financial management.

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Oregon State University Program Codes Guide

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  1. PROGs at Oregon State University A PROG is the “Why” in a transaction

  2. What is a PROG? • A PROGram code is the FOAPAL element that identifies the purpose or function of an expense. • The Program code is the key FOAPAL element for financial reporting to the State of Oregon and federal government. • The 5 digit PROG codes are hierarchical, and sub-units are reported as part of a larger entity. • 1xxxx Research Programs • 11xxx Agricultural Experiment Station research • 11208 AGA - AES Greenhouse Operation • 12xxx Forest Research Lab research

  3. PROG Validation Table - FTVPROG • The form that lists all Programs in the OSU chart. • Information provided: • Program Code • Program Title • Data Entry code (Y = can post using Program • Status (A = active) • Effective and Termination Dates for posting to the Program

  4. Program Code • The first digit of the Program code indicates a major function (or mission) of the university and is based on NACUBO standards (National Association of College and University Business Officers). • The second digit indicates a grouping of program codes (functions) specific to OSU financial statement reporting. • The remaining three digits further define the activity or function.

  5. Program Code Assignments • 01100 - 09900 Instruction • 10000 - 19999 Research & Other Sponsored Activities • 20000 - 29999 Public Service • 30000 - 39999 Academic Support • 40000 - 44999 Student Services • 45000 - 48500 Auxiliary Services • 50000 - 59999 Facility/Physical Plant Operations • 61000 - 62900 Institutional Support • 80000 - 85001 Student Financial Aid • 90000 - 97000 Construction • 99000 - 99900 Other Functions

  6. Instruction: 0xxxx • Instructional Program codes begin with “0”. • For reporting purposes, instruction includes: • Regular instruction • Departmental research • Department administration support • Sponsored instruction • Summer Session instruction • E Campus instruction • Other instruction (workshops)

  7. Research & Sponsored Activities: 1xxxx • Research Program codes begin with “1”. • These include: • Agricultural Experiment Station research • Forest Research Lab research • OSU Centers & Institutes research • Separately sponsored research • Required cost sharing by the university • Other sponsored activities

  8. Public Service: 2xxxx • Public Service Programs begin with “2”. • These include: • Extension Service projects and programs • Extension Service administration • Veterinary Teaching Hospital • Testing services • Editorship and other public services

  9. Academic Support: 3xxxx • Academic Support Programs begin with “3”. • These include: • College Dean’s Office and support units • Educational Media Services for students • Libraries (institutional only)

  10. Student Services: 40000 - 44999 • Student Services Programs range from 40000 through 44999. • These include: • Vice Provost for Student Services • Registrar and Admissions offices • Financial Aid & Scholarship office • Counseling & Career Services • College student advising units.

  11. Auxiliary Services: 45000 – 48500 • Auxiliary Services Program codes range from 45000 through 48500. • The These include: • Housing and Dining • Memorial Union and Student Activities • Student Health Services • Parking operations • Intercollegiate Athletics

  12. Facility/Physical Plant Operations: 5xxxx • Physical Plant Operations Program codes begin with “5”. • These include: • Custodial Services • Utilities • Waste Disposal • Grounds and Building maintenance • Colleges and departments should use program code 52500 for all building related repairs and maintenance.

  13. Institutional Support: 61000 - 62900 • Institutional Support Program codes range from 61000 through 62900. • These include: • President, Provost, & Vice Presidents’ offices • Human Resources • Budgets • Business Affairs • Business Services • Information Services

  14. Student Financial Aid : 80000 - 85001 • Student Financial Aid Program codes range from 80000 – 85001. • These include: • Scholarships and Fellowships • Student Loans

  15. Construction Projects: 90000 - 97000 • Construction Projects Program codes range from 90000 through 97000. • These include: • Major remodeling • New buildings

  16. Other Functions: 99000 - 99900 • Other functions of the university use Program codes range from 99000 through 99900. • These include: • Service Centers • Endowments • Agency Fund Management

  17. Program Title • The Program code name identifies expenditure activity types. • Generally, the Program code title does not begin with an acronym. • Examples of acronym exceptions: • Ag research project program codes begin with AGA • Extension Service program codes begin with TEX.

  18. END Program Codes at Oregon State University

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