Annual Briefing Discussion

1. Risk Management Annual Briefing Discussion January 3rd , 2017 SWR-TX-435 David Lee "Tex" Hill Composite Squadron

2. You have all received and introduction into Risk Management in Level 1 or Wingman training. It’s a good idea to review the basics every once in a while. So, let’s spend a few minutes discussing Risk Management (RM) If you have questions … ask them. SWR-TX-435 David Lee "Tex" Hill Composite Squadron

3. CAPR 62-1 CIVIL AIR PATROL SAFETY RESPONSIBILITIES AND PROCEDURES 4 i: At least onceannually, Risk Management (RM) will be discussedduring a unit safety meeting. If anyone asks if you have received your annual RM “discussion” … the correct answer is “yes, I have”.

4. RM? There are two types: 1. Formal a methodical,six-step process to “manage” risk (manage means diminish, limit, or eliminate) 2. Informal a daily constant analysis of your environment and the potential risks … along with a thought process of potential mitigation techniques. In other words … figure out what can hurt you and do something about it.

5. Whyshould I care about RM? 1. It’s required (while “on duty” at CAP) 2. It’s a good idea (when not “on duty”) 3. It works … it reduces mishaps mishaps = personal injury and damaged property

6. Why do we have to “discuss” it every year? One of the objectives of CAP risk management training … is for YOU to develop enough proficiency in applying the process … so that risk management becomes an automatic part of CAP activities and your personal time.

7. Risk Management NOTexclusive to the Civil Air Patrol Most Federal Agencies All DOD Agencies (USAF, USMC, etc.) Most Fortune 500 Companies Most Industrial Businesses It costs moneyto implement RM If it didn’t work, they wouldn’t do it SWR-TX-435 David Lee "Tex" Hill Composite Squadron

8. It’sspecificallyrequired for CAP Flying Operations, Ground Teams, and activities BUT You can use the same principles anywhere …you just don’t have any forms to fill out.

9. Briefly, We will review the formal process. Then we’ll talk about the informal process.

10. The formal process is for things you don’t do often: You are getting a new “Radio Mission”. Prepare your Tower for antenna mounting. Have it ready immediately. Install appropriate hardware here.

11. Formal RM will require the use of the Six Step Process: 1. Identify the hazards 2. Assess the risks 3. Analyze the risk control measures 4. Make control decisions 5. Risk control implementation 6. Supervise and review Don’t bother memorizing these steps … just follow the checklist.

12. Step 1. Identify the hazards … This is the foundation of the ORM process. If you don't know the hazards then they can't be controlled. Focus on what is at risk and list potential hazards. Make this a “group effort” Everybody knows something about something Do your best to list every reasonable hazard

13. Step 2. Assess the risks Prioritize the hazards into levels of risk (high, medium, low) Use the Risk Assessment Matrix (next slide)

14. Falling Frequent: Occurs often, happens many times during a single activity Likely: Occurs regularly, generally happens once per activity Occasional: Occurs infrequently, doesn't occur at every event, but occurs often enough to be considered Seldom: Occurs sporadically, only happens once or twice in an entire CAP career Unlikely: Occurs rarely, often never occurs during an entire CAP career -------------------------------------------------------------------------------------------------------------------------- Catastrophic: Complete mission failure, death, or loss of system Critical:Major mission degradation, severe injury, occupational illness, or major system damage Moderate: Minor mission degradation, injury, minor occupational illness, or minor system damage Negligible: Less than minor mission degradation, minor injury, occupational illness, or minor system damage

15. Step 3. Analyze the “risk control” measures A “risk control” must change the risk by decreasing the exposure, severity, or the probability of a mishap. Come up with “actions” that will either reduce or eliminate the risk. Again … better solutions come from a “group effort”. Prioritize these “risk control” measures to get the most “bang for your buck”.

16. Step 4. Make control decisions First, select the best possible risk controls (several of them). Next, decide if those controls will assure that the benefits will outweigh the costs.

17. Step 5. Risk control implementation Decide how each control will be put into effect EXACTLY how (who, what, when)

18. The last step is: Step 6. Supervise and review Watch and see if your “risk controls” were effective.

19. Remember, CAP has a worksheet for “activities”. It has the “six steps” listed on the back.

20. Risk Management Worksheet

21. Risk Management Worksheet…Page 2 (the instructions on the back) 1. IdentifyHazard: those things most likely to have a negative impact on the mission 2. Assess Risk: use the Risk Assessment Matrix 3. Develop Controls: for each hazard to reduce its risk Specify who, what, where, when, and how for each control 4. Determine Mission Risk: From Block 6, identify hazard with highest residual risk Circle the appropriate risk level in Block 8 5. Make Risk Decision: Unit commander will determine authority and level for risk acceptance 6. Implement Controls: Decide how each control will be put into effect Enter in Block 10 7. Supervise: Show how each control will be monitored to ensure proper implementation …Enter in Block 11. 8. Evaluate: After mission is complete, determine effectiveness of each control in reducing the risk of the targeted hazard.

22. 1. Identify the hazards 2. Assess the risks 3. Analyze the risk control measures 4. Make control decisions 5. Risk control implementation 6. Supervise and review

23. Also … For Two Specific Activities: Flying Operations Ground team CAP has specialized ORM Worksheets.

24. ORM Worksheet for Flying Note there are four “No Go” hazards Poor Health or Fatigue Broken Airplane 2 x Bad Weather Note: the higher the risk level the higher the approval authority

25. ORM Worksheet for Ground Team Note similar “hazards” on Flying Checklist: Fatigue Weather Experience Here are the six steps Note: the higher the risk level the higher the approval authority

26. Any questions so far? OK … let’s talk “informal” RM Which is just Figuring out what can hurt you and doing something about it.

27. In daily life If you are managing risks by filling out RM forms and following the six step process … you are doing it wrong.

28. In daily life, If you use RM properly There will be NO FORMAL process. It will be second nature for you to: FIGURE OUT WHAT CAN HURT YOUDO SOMETHING ABOUT IT.

29. Informal RM is usually done while you are at home Or at least when you are not at CAP Which is where you need it the most There is a good chance that unlike CAP activities: No adult supervision Not many to “brainstorm” with Almost unlimited variety of risks and hazards

30. RM … not just with CAP … but everywhere else too -------------------------------------------------------------------------------------------------------------------------- So what is your “mission” when you aren’t at CAP? Your daily mission (as a minimum … return home) 1. Return home without injury 2. Return home without having damaged any property

31. It’s impossible to do a formal “risk analysis” for everything in life So…what should get my attention?

32. Jim’s Biggies…extra thinking required! Warning Labels Gasoline When you are “OFF” the ground Also…from our CAP checklists: Fatigue Bad weather Lack of experience

33. Think on it beforeyou begin. Do what you can to reduce the risk. Figure out what can hurt you and do something about it You see “warning labels” attached gasoline is involved (chainsaws, dirt bikes) ladders or scaffolding are involved bad weather (rain is bad weather) a new activity that you are not familiar with a new tool you haven’t used before you are tired or aren’t feeling well

34. Informal Risk Management Always be on the look out for stuff that can hurt you. Do everything you can to minimize the risk of injury. FIGURE OUT WHAT CAN HURT YOU AND DO SOMETHING ABOUT IT If you can’t reduce the risk of injury … consider walking (or running) away. Got it?

35. Your “take home” message • 1.Constantly anticipateand manage risk • 2. Acceptno unnecessary risk • Don’t think that just because risk is present, you should avoid the activity. • But … when the risk outweighs the benefit or the risk can’t be adequately mitigated … • get the heck out of there … or quit what you are doing.

36. In Summary 1. At CAP Activities … use the formal checklist (it’srequired) Everywhere else …Figure out what can hurt you Every time you: Enter a parking garage Enter a crowded theatre or concert venue Sit down to eat at the Mall Food Court and do something about it (have a plan).

37. In Everyday life, If you use RM properly There will be NO FORMAL process. It will be second nature for you to: FIGURE OUT WHAT CAN HURT YOUDO SOMETHING ABOUT IT.

38. Any questions on Risk Management (RM)?

39. In March: “Safety Day” Your Assignment: Figure out how the make the Tex Hill Squadron Fitness program as “risk free” (injury free) as is humanly possible.

40. Did everyone sign the roster? I say again, did you sign the roster?

43. Frequent: Occurs often, happens many times during a single activity Likely: Occurs regularly, generally happens once per activity Occasional: Occurs infrequently, doesn't occur at every event, but occurs often enough to be considered Seldom: Occurs sporadically, only happens once or twice in an entire CAP career Unlikely: Occurs rarely, often never occurs during an entire CAP career Catastrophic: Complete mission failure, death, or loss of system Critical: Major mission degradation, severe injury, occupational illness, or major system damage Moderate: Minor mission degradation, injury, minor occupational illness, or minor system damage Negligible: Less than minor mission degradation, minorinjury, occupational illness, or minor system damage