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About RIM East Africa

Simon Gichuki: MD Muvim, a BPM Specialist and RIMEA Chair Follow us on Twitter: @ donvictorsimon Linked in: Simon Gichuki Facebook: don victor simon. About RIM East Africa. Premier Business Club for Records and Information Managers In East Africa. Whats RIM East Africa. User Trainings

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About RIM East Africa

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  1. Simon Gichuki: MD Muvim, a BPM Specialist and RIMEA Chair Follow us on Twitter: @donvictorsimon Linked in: Simon Gichuki Facebook: don victor simon About RIM East Africa

  2. Premier Business Club for Records and Information Managers In East Africa. Whats RIM East Africa

  3. User Trainings • Inhouse Trainings for Corporates • Induction workshops for:- • New Records Managers • Managers from other departments Trainings

  4. Monthly Breakfast Meetings Rimea Conference Records Manager of the Year Awards Gala Night Events

  5. November 21st 2013 2013 records manager of the year

  6. What Is Electronic Records Management? • Define what an electronic record is and cite the benefits of electronic records over physical records • Explain the difference between structured and unstructured data • Define EDMS and ERMS Explain why a proper records management strategy is imperative in ERM • Describe considerations when selecting an EDMS/ERMS vendor Introduction to RM

  7. Establishing an Electronic Records Management Program • ¥ Define what a records inventory is and identify two differences between conducting a records inventory for electronic files vs. paper files • ¥ Define a records retention schedule • ¥ Define an audit EDMS

  8. What Includes the Document Its preparation Qualities Policy document

  9. Vital Records Upon completion of this section, participants will be able to: • Describe a vital records program • List the threats common to physical and electronic records • List the threats unique to electronic records

  10. Technology ¥ Explain the difference between proprietary and non-proprietary formats of electronic files ¥ Define data compression ¥ Define metadata and its purpose ¥ Explain the difference between centralized and decentralized storage, and give examples of each ¥ Describe how to access electronic files ¥ Define true copy ¥ Define backups and real-time backups ¥ Define data migration ¥ Explain archiving ¥ Describe a disaster recovery plan and explain why it is necessary

  11. ¥ Define a standard ¥ Explain what discovery and e-discovery are ¥ Describe the purpose of the Policy Documents and Legal Statutes. ¥ Explain the unique security issues surrounding ERM Standards, Legal Requirements, and Security for Electronic Records

  12. ¥ Explain how to label electronic media ¥ Describe considerations when storing electronic media ¥ Define recording stability ¥ Define overwriting ¥ Describe the methods used to destroy electronic records Electronic Records Storage and Destruction

  13. ¥ Describe the importance of training and communication in an ERM program ¥ Describe the end-user testing, and follow-up that are involved in implementing an EDMS/ERMS Electronic Records Management Program Implementation and Training

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