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Presentation on EMPulse HRIS

Presentation on EMPulse HRIS. Prepared by Kazi Md. Shakawat Hossain Project Lead, EMPulse HRIS HR Automation Ltd. Human Resources Information System (HRIS). EMPUSE HRIS Main Screen. Significant benefits. Paperless Leave application reduce time and cost.

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Presentation on EMPulse HRIS

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  1. Presentation onEMPulse HRIS Prepared by Kazi Md. Shakawat Hossain Project Lead, EMPulse HRIS HR Automation Ltd. Human Resources Information System (HRIS)

  2. EMPUSE HRIS Main Screen

  3. Significant benefits Paperless Leave application reduce time and cost Manager’s Board & Employee Self Service portal EMPulse HRIS Integrated Leave, Attendance & Payroll System Process flow based online task approval system Roster and Shifting system supports round the clock Operations Attendance system integrated with time office machine Digital employee filing system reduce paper, enhance efficiency

  4. Employee Master Employee master portal setup for all modules 05 Master Info Communication Digital Filling Reportings Org Structure Send notice, massage to employee, upload HR resources, policies for easy access by employee. MIS reports i.e: Joining, Separation, Confirmation, contract end, DOB, etc. Setup new employee profile with all employment info i.e: personal, professional, contract details, education, experience, training, timeline, sourcing etc. Green HR practice by using digital filling system (paperless), easy access to employee file without having it Organization chart, structure, supervisory relationship, reporting relationship etc. 01 Lorem Ipsum 04 02 03

  5. Recruitment and selection Requisitioning to on-boarding selection process Requisition Position Mgt. CV Bank Mgt. Reporting Line Job Description Manpower Plan 06 01 Supervisor and reviewer relationship with employee. It is vital for online approval process. Group reporting change while supervisor left. Create job description and tag it with employee portal Create manpower requisition, sent it to workflow for approval. Create position code against approved position by board. Assign position to new hire and track vacancies. Create CV Bank for CVs received from unsolicited source. Keyword searching while required relevant CVs. Headcount and manpower budgeting and track variance and vacancies etc. Talent Mgt. 05 02 04 03

  6. Training and development Comprehensive tools for training and development needs 06 01 Training Master Reports Venue Mgt Course Plan Records Mgt Invitations Venue registration, booking, logistic management etc. Register all trainings and courses to maintain related records TNA, Topic wise participant vs non participants, training hours, development needs, plans etc. Prepare course schedule and send invitation to target groups. Batch management and attendance from registration. Entry training, edit and view trainings, certificates mgt, records management etc. Prepare course plan, update training calendar, distribute pre and post training materials etc, 05 02 Learning 04 03

  7. Leave management system Paperless online leave application and auto balance mgt. 06 01 Leave Master Approval flow Opening Mgt Apply Online Reports Holidays All types of Leave reports, vacation accruals, AL encashment, Leave plan etc. Application approval flow to execute leave authorization and roster updating. Public holiday setup for roster and compensatory leave issue Annual Leave opening setup, carry forward adjustment etc Paperless online leave application with real-time balance update and tracking Leave types, amount, suffix/Prefix, carry forward etc. 05 02 04 03

  8. Attendance management system Integrated with Time Office Machine and Payroll system 01 Shift Master Manhour Reports Location Mgt Time Office Scheduler Duty Roster Manual Attend. 08 Create and assign shift timings to use in duty roster entry Preset duty patter to provide auto entry as per scheduler FTE calculation, hours management and comparison Attendance, Roster, Overtime, Absent, Late, Missing Punch, Early leaver and Habitual lates Missing punch adjustment, correction of punching errors Time office machine integrated with server to pull data and combine it with roster system. Enter duty roster, day off and leave info to ensure duty round the clock Duty stations with assigned duty pattern for selected venue 02 07 Attendance 03 06 04 05

  9. Payroll Management Integrated with Employee Master, Attendance & Leave Bank Advice Service Charge LWP & Absent Journals Pay & Benefits Master Info Salary File Loan/Advance Taxation 09 01 Set Master Financial Info for new joiner and salary change Complete salary and prepare bank advice to disburse Prepare journals for Finance to update Financial reports Integrated LWP & Absent with Attendance & Leave Module Loan and Advance Scheduling and auto deduct from salary Create monthly salary and perform all transaction in it. Salary, Service Charge other, Festival Bonus, Overtime etc Administer service chare setup and transaction for hotels Auto/Fixed amount taxation system in line with NBR 08 02 Payroll Management 07 03 06 04 05

  10. Performance & development Performance Management & Development System PMDS Report Development Plan Assesment Task Assign KPI Setup Workplan 05 01 Key performance Indicator/ Goal/ Objective setting at the beginning of performance period. Based on KP, setup work plan and deliverables within the set timeline. Assess work plan quarterly, half yearly and yearly basis and do year end appraisal and reward accordingly. Propose development plan based on appraisal and gap assessment for days to come. Prepare performance report, ratings, TNA, skill gaps etc. Assign tasks out of objectives as and when required. Assess the task progress and rate on completion quality. 04 02 03

  11. Provident fund management Integrated with Payroll / Separate PF management PF Account Profit Distribution Account opening based on PF membership request Distribute audited profit to the individual’s account PF Loan Claim Settlement Nominee Mgt. Opening Balance PF Contribution Mgt Reports Issue loan and loan recovery management. Reflect it in salary file Create nominee database with share % and required info as per PF guideline Setup year opening PF balance based on audited figure of last fiscal year Settle claims arise by resign/retirement etc. Generate various reports related with PF transaction, account balance, load, ledger etc. Perform PF amount contribution by employee and employer % related transaction and update account balance accordingly

  12. Manager’s board Online approval and Supervisee management system Leave Attendance User Task Training Mgt Task assign View leave summary and details of supervises. Prepare leave plan and maintain balance and ensure equity. View supervisee attendance, late report, finalize overtime, request for manual attendance etc Task came from supervise and waiting for approval. Approve/ Reject task required. Managers can enter training activities both on the job and off the job. Send nomination for training course or events. View their employees trainings. Assign task to the supervises and see the task completion and progress status

  13. Employee’s self service portal Employee can view and updated about their information Self Service Self Attendance Service Request Finanical Info Leave Info Resource Hub Task/Job Info 01 Employee can see their self roster, punch report, late report, absent report, OT records etc Own financial info, pay slip, loan and advance transactions, assets custody etc. See tasks/job assigned by supervisor, enter task progress, view job description, view self info in CV format stored in the system Read HR policy procedures, view forms and download for use, Training calendar, nomination for course and events etc. Online request for HR services such as salary certificate, NOC, information change etc. View self leave info in summary view and details view, track leave application approvals etc 02 06 03 05 04

  14. Administrator functions Administer HRIS access controls and configuration Access Setup Company Setup Authorities Delegations DB Managment Controls Mgt. User Group 07 01 Setup individual access with specific requirement and monitor access record with detailed info. Setup company information, file and folder loctions, signatories for different reports, process flows etc. Setup Division, Department and Location authority to ensure confidentiality and proper authorization for specific person. Create controls, register and assign controls to relevant user group. Take database backup, connect with backup and test server for training and testing purpose Create user group based on user’s role and assign controls and access to that user group. Set delegation of authority in case of managers leave so that process can run smoothly. Admin Control 06 02 05 03 04

  15. Reporting features Fully customized dynamic reporting system Column & Row Sorting 200+ Reports • Dynamic Reports Main & Sub report Print & Email Report Builder Dashboard • Export Provision

  16. User access control User access control system to ensure confidentiality EMPulse HRIS Group creation Control Assign Password Access Log Crease user group and assign user to the respective group Select the Tab, Ribbon and Button for the specific user group and assign it to respective group Default password must be needed to change in first login and reset new password. Password kept in db by 3D encryption to ensure security Records access log with details access info i.e: user name, domain, ip address etc to trace each login information. 01 02 03 04

  17. Project implementation plan Step by step project implementation flow Requirement Study Customization and development Go Live Maintenance and support agreement Agreement Process analysis and Re-engineering User Acceptance Test (UAT) Project Handover

  18. deliverables Significant deliverable across the project plan System Requirement Details 01 User Manual, quick reference and contacts 05 02 Detailed analysis report and action plan Project closure and maintenance contract User acceptance test and certification 04 03

  19. System requirements Server side and client side system related info 01 Server Conectivity Client PC Prerequisites • Fully dedicated HR Server • Windows server 2016 • 100 GB storage • Multi core processor • LAN connection • Common drive for update version preservation • Client’s access to common folder • Teamviewer/Anydesk for online support • Screen regulation 1360X768 • Window 7 or higher • .NET framework 3.5 or higher • LAN connectivity • Common drive access • Crystal Report runtime • Will be provided with HRIS • Crystal report runtime • Dev component dot net bar • .NET framework 3.5 or higher EMPulse 04 02 03

  20. Contact us For demo version, presentation and further queries • Office: 548, Shaheenbagh, Tejgaon, Dhaka, Bangladesh • +88 01716 017 126, +88 01682 330 792 • Write us on: • empulsehris@yahoo.com; • empulsehris@gmail.com • View us • https://www.facebook.com/EMPulseHRIShttp://empulsehris.weebly.com

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