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HRIS Super User Training

HRIS Super User Training. Agenda. HRIS Overview. Key Terminology. What Is Changing Highlights. New codes in the enterprise structure Actions and Action Reasons have changed Hiring is one action Adobe forms are replacing ZPAF

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HRIS Super User Training

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  1. HRIS Super User Training

  2. Agenda

  3. HRIS Overview

  4. Key Terminology

  5. What Is Changing Highlights • New codes in the enterprise structure • Actions and Action Reasons have changed • Hiring is one action • Adobe forms are replacing ZPAF • Processors will be entering bank information and e-mail address of new employees • External registrants for classes will be in SAP • Workflow notification will be sent to employees for some actions

  6. What Is Changing Highlights • Benefits department enters non-instructional cafeteria plans on Infotype 0236 (credit plan) • The Payroll Department will perform a payroll follow-up to pay out vacation or sick time, if applicable, for those affected by retirement, separation of employment actions, or calendar changes • Exit interview for the state is now an infotype IT9020 • Supplements and one-time payments will be entered by the schools/departments • Staffing Departments will be performed Terminations (abandonment of positions) • Separation of Employment will be performed by the schools/departments and notification will be sent to the employee’s email address.

  7. What Is Not Changing Highlights • Basic hiring process is the same • Corrections still use PA30 • One-time payments done through a memo • Segmentation and prioritization of work (by job classification) • I9 Updates (Infotype 0094)

  8. Personnel Area (PA) Specific entity for Personnel Administration Broward uses the Bargaining Unit/Meet and Confer groups Enterprise Structure Review Examples Personnel Sub Area (PSA) • Is a sub division of the personnel area. Used to control pay scale, wage types, and work schedule planning. • Broward uses the Board Approved Calendars Examples

  9. Employee Group Personnel Structure Employee Sub Group

  10. Crosswalk

  11. Process Overviews

  12. Employee Receive email notification to perform on-boarding process Hiring Process Flow Start HRIS HR Action Processor Perform Hire Action Receive Workflow notification of new employees Finish HRIS HRIS & Benefits Workflow notification sent to location and employee Employee Receive workflow notification from employee Log into ESS Future

  13. HRAP Initiates HR Process Start Administrator SAP/HRIS Approve Finish Reviews HR Process in MSS Process is Executed HR Actions Forms • Change in Pay • Transfer • Reassignment • Demotion • Return to Work • Additional Position • Working While on Leave

  14. Navigating the Worklist

  15. Navigating the Universal Worklist – Tasks 1 2 3

  16. Navigating the Universal Worklist - Notifications 4 5

  17. Navigating the Worklist – Tracking 6 7

  18. Manager Self-Service – Approve HR Actions 1 2

  19. Manager Self-Service – Approve HR Actions 3

  20. Knowledge Check Which tab in the Universal Worklist (UWL) shows everything you need to process? A. Tasks B. Alerts C. Notifications D. Tracking

  21. Questions?

  22. Personnel Information Display

  23. Personnel Data Infotypes NOTE: Links work in Slide Show view (F5)

  24. Infotype 0034: Corporate Function (New!) Codes: Return to List

  25. Infotype 0040: Objects on Loan (New!) This Infotype generates a property pass: Return to List

  26. Infotype 0796: Duty Assignment (New!) Return to List

  27. Infotype 9001: Inservice (New Look!) Return to List

  28. Infotype 9003: Out-of-Field (New Look and Functionality!) Return to List

  29. Infotype 9023: Other/Previous Employers (New Functionality!) Return to List

  30. Exercise: View infotypes Let’s view the following infotypes using PA20 for Employee #45 - BUGG,JANET • Certification and Licensing (IT0795) • Hourly Rate Per Assignment (IT0554) • Basic Pay (IT0008)

  31. Employee iViews

  32. Employee iViews: Overview

  33. Employee iViews: Basic Employee Search 2 1 3

  34. Employee iViews: Advanced Employee Search 1 2 3 4

  35. Employee iViews: Search Results 1 3 2

  36. Employee iViews: General Data 2 1 3

  37. Employee iViews: Organizational Assignments 1 2

  38. Exercise: View infotypes using iViews Let’s view the following infotypes using the iViews for Employee #45 - BUGG,JANET • Address (IT0006) • Certification and Licensing (IT0795) • Basic Pay (IT0008)

  39. HR Actions

  40. PA40: HR Actions 3 1 2

  41. PA40: New Hires 1 2

  42. Exercise: Hire an Employee Let’s hire an employee using PA40 • FLANAGAN HIGH 80130291 – TEACHER-LANGUAGE ARTS 80024542 – CLERK TYPIST II SCH-BASED 80131888 – TCH CURRICULUM FACILITATOR • SILVER TRAIL MIDDLE 80012667 – TEACHER-LANGUAGE ARTS 80131854 – BEHAVIOR TECHNICIAN 80012928 – FACILITIES SERVPER AIDE

  43. Rehire Action 4 1 2 3

  44. PA40: Rehire Action 3 1 2

  45. PA30: Create and Change Infotypes

  46. Object Manager 2 1 3 4 5 6

  47. Object Manager

  48. Key Infotypes for HRIS

  49. Infotype 9010: Board Meeting Date

  50. Infotype 0022: Education

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