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HPRP Assistance Types

American Recovery and Reinvestment Act of 2009 Homeless Prevention & Rapid Re-housing Program (HPRP). HPRP Assistance Types. Homelessness Prevention Prevent individuals and families at risk of homelessness from becoming homeless Rapid Re-housing

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HPRP Assistance Types

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  1. American Recovery and Reinvestment Act of 2009Homeless Prevention & Rapid Re-housing Program (HPRP)

  2. HPRP Assistance Types Homelessness Prevention Prevent individuals and families at risk of homelessness from becoming homeless Rapid Re-housing Assist persons experiencing homelessness to be quickly re-housed and stabilized 2

  3. Eligible categories in which activities are allowed to be charged to HPRP Financial Assistance Housing Relocation and Stabilization Services Data Collection and Evaluation Administrative costs 3

  4. Indirect Cost Rates • Under HPRP many costs usually included in an indirect cost rate are charged as direct costs under the appropriate line item: • Financial Assistance • Housing Relocation & Stabilization • Data Collection and Evaluation • Indirect cost rate should be broken out and charged to the costs necessary to operate the program under the allowable categories stated above.

  5. Financial Assistance Rental Assistance Security Deposits Utility Deposits Moving costs Storage (up to 3 months) Hotel/motel vouchers (up to 30 days) 5

  6. Housing Relocation & Stabilization Services Services to assist homeless persons that need temporary assistance to obtain housing Services to assist persons at risk of homelessness to maintain housing Eligible services: Case management; outreach and engagement; housing search and placement; legal services; credit repair 6

  7. Data Collection and Evaluation Software and hardware costs Connectivity costs Participation fees for using the Homeless Management Information System (HMIS) 7

  8. Administrative Costs Accounting for the use of grant funds Obtaining program audits 8

  9. INELIGIBLEAdministrative Costs Staff costs for issuing financial assistance or providing services General training (e.g. for a case manager to gain credentials) 9

  10. Other Requirements HPRP funds must be issued to a third party (e.g., landlord or utility company), NOT directly to program participants An assisted property may not be owned by the grantee, Sub-grantee or the parent, subsidiary or affiliated organization of the Sub-grantee Grantees who use funds for ineligible activities must reimburse HUD 10

  11. Transparency and Accountability

  12. Transparency and Accountability The Recovery Act provides specific statutory guidelines, which are defined more clearly in OMB’s implementation guidance and can be found at online www.recovery.gov 12 • Prime and First Tier Funding Recipient Registration • Must obtain a Dun and Bradstreet Data Universal Numbering System (DUNS) Number (www.hud.gov/offices/adm/grants/duns.cfm) • Must be registered in the Central Contractor Registration (CCR) (www.ccr.gov/startregistration.aspx)

  13. Transparency and Accountability The Recovery Act provides very specific guidance for reporting. 13

  14. Reporting All Recovery Act programs have stringent and transparent accountability reporting Federal departments must post reports on recovery.gov 14

  15. MaineHousing must report to HUD Number of households & persons served FOR Each type of assistance & activity BY Quarter & Grant to Date & Amount of funds expended by Quarter & Grant to Date 15

  16. What this means for Sub-Grantees • Bi-Monthly Reporting: Due 15th & 30th of each month • Quarterly Reporting: Due end of each quarter specific date to be determined • Annual Reporting: Due end of each fiscal year specific date to be determined TIMELY and ACCURATE REPORTING Potential for GRANT FUNDS REALLOCATION!!! 16

  17. HUD requires a very specific reporting format 17

  18. MaineHousing and Sub-Grantees will use HMIS • To track: • Financial Assistance released • Services activity • Households served • Persons served • Ongoing data quality monitoring 18

  19. Reporting time spent on HPRP activities “Timesheets” • Timesheets must designate amount of time spent on each individual HPRP activity • Financial Assistance • Housing Relocation & Stabilization Services • Data Collection and Evaluation • To avoid entering detailed staff time into HMIS a unit of measurement system will be used as a “crosswalk” for timesheet reconciliation

  20. Monitoring Requirements HUD will monitor grants on-site and remotely Grantees (MaineHousing) must monitor Sub-Grantees (Administering Agents) for compliance Not a traditional monitoring schedule: Monthly Quarterly Annually 20

  21. Resources 21 • HPRP page on HUD HRE: www.hudhre.info • Virtual Help Desk • Q&A document and searchable FAQ database • Community documents • Resource library • Some materials already developed • Additional materials being developed • Coming Soon: request TA on-line! • HUD webcast archive: www.hud.gov

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