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CTPA CONSTITUTION

Revised 2012 Presented at CTPA Conference 04/30/12: CTPA Business Meeting Revised by CTPA Executive Board http://officialctpa.net. CTPA CONSTITUTION. I. Overview. Last reviewed: 2002 Revised in order to include all institutions involved in transfer; account for changes in technology;

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CTPA CONSTITUTION

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  1. Revised 2012 Presented at CTPA Conference 04/30/12: CTPA Business Meeting Revised by CTPA Executive Board http://officialctpa.net Compiled by Diana Campbell and Mary Marsha Cupitt CTPA CONSTITUTION

  2. dcampbell@forsythtech.edu I. Overview • Last reviewed: 2002 • Revised in order to • include all institutions involved in transfer; • account for changes in technology; • bring Constitution and practice into alignment; • include new items for more effective administration.

  3. dcampbell@forsythtech.edu II. Sections affected Article 5. Geographic Organization • Regions of state are listed with counties in each region. Article 6. Officers • Section 1: Elected Officers • President-Elect and Treasurer are now combined in order to handle finances more effectively. • “University representatives” are now split into public and private to allow more comprehensive representation. • Publicity Officer is added to the roster of elected officers.

  4. dcampbell@forsythtech.edu II. Sections affected • Article 6 continued • Section 2: Term of Office • Officers' first year of service is changed from “even-numbered years” to “the year following the election of officers.”

  5. dcampbell@forsythtech.edu II. Sections affected Article 6 continued • Section 4: Unexpired Terms: • (d) If President's office becomes vacant, Nominating Committee appoints a member of the Executive Board, rather than one of its own members. • Section 5 [added]: • Stipulates term of office as maximum of 2 successive 2-year terms for any officer in any position.

  6. dcampbell@forsythtech.edu II. Sections affected Article 6 continued • Section 6a: • President's duties now include notifying members of CTPA meetings and Executive Board meetings. • President's attendance at TAC meetings is stipulated, rather than assumed. • Section 6b: • President-Elect no longer sends out newsletter, since it is now maintained online and is overseen by Publicity Officer (Section 6d).

  7. dcampbell@forsythtech.edu II. Sections affected Article 6 continued • Section 6c: • Secretary will now maintain both physical and electronic copies of the bylaws. • Section 6d: Publicity Officer - new sub-section for new position. Publicity officer will appoint a person to • maintain a social presence; • maintain the website; • produce/distribute a semi-annual CTPA newsletter.

  8. dcampbell@forsythtech.edu II. Sections affected Article 6 continued • Section 6e: Regional representatives: • Past Constitution, #4, included requirement to “maintain contact with colleges and universities in their region.” • No longer a necessary stipulation, since public and private colleges and universities will be represented on the Executive Board and among the membership.

  9. dcampbell@forsythtech.edu II. Sections affected • Article 6 continued • Section 7b: Election Procedures • Names of candidates for nomination must be submitted to the Nominating Committee by August 1 (not August 31) of an election year. • Elections will be held “prior to or at the biennial fall business meeting,” not, as previously, the “annual fall conference.”

  10. dcampbell@forsythtech.edu II. Sections affected Article 7: Meetings • Section 1: The “annual fall conference” required previously has been deleted, since our recent conferences have been held during the spring. • Article 8: Committees • Section 2d: The chair of each committee will prepare minutes of each meeting, rather than the previously stipulated annual report.

  11. dcampbell@forsythtech.edu II. Sections affected • Article 9: Amendments • Section 2: Proposed amendments must now be submitted “in writing.” • Section 3: Referendum: Submission of proposed amendments has been changed from ten days “before the annual conference” to ten days “before a vote is called.” • Section 4: Ratification: The requirement to ratify “at the annual conference” is deleted. • Section 5: Effective Date: The date has been changed from “August 15” to “January 1” after ratification.

  12. dcampbell@forsythtech.edu II. Sections affected Article 10: Parliamentary Procedure • The revised edition of Robert's Rules of Order is now the authority. • These have been added: • The Past President shall serve as Parliamentarian. • A copy of the text will be on hand at all meetings.

  13. dcampbell@forsythtech.edu II. Sections affected • Appendix I: Reimbursement Procedures • Previously, list included newsletters/mailings, approved travel, and approved subsistence and lodging. • Currently, list includes only “representative examples” of expenses that may be approved by Board: official CTPA communications and travel, subsistence, and lodging. • Types of required documentation are now determined by the Executive Board.

  14. dcampbell@forsythtech.edu II. Sections affected • Appendix II: CTPA Policies • Membership: Decreased from 7 to 3 items: • membership to be renewed annually, by January 1; • applications to be distributed annually; • CTPA website to contain current membership list and Constitution. • Treasury: • One change: The Executive Board will determine the policies for returned checks.

  15. Revised 2012: Summary of Changes Presented at CTPA Conference 04/30/12: CTPA Business Meeting Revised by CTPA Executive Board http://officialctpa.net [See frame 2: Overview] Compiled by Diana Campbell and Mary Marsha Cupitt CTPA CONSTITUTION

  16. dcampbell@forsythtech.edu III. Summary of changes • Institutions: • added Executive Board members from public and private 4-year institutions [Article 6, Sec. 1] • added list of counties in each of the three state regions [Art. 5] • Technology: • increased use of website and email [Article 6.1c & d] • added Publicity Officer [Article 6.1 & 6.1d]

  17. dcampbell@forsythtech.edu III. Summary of changes • Practice: • combined President-Elect and Treasurer [Article 6.1] • limited officers’ terms to 2 years in any office [Article 6.5] • included notification of meetings in President’s duties [Art. 6.6a] • stipulated President’s attendance at TAC meetings [Art. 6.6a] • changed election of officers from fall conference to fall business meeting [Article 6.7b] • gave Executive Board responsibility for determining types of documentation needed for reimbursements and policies for handling returned checks [Appendix II: Treasury]

  18. dcampbell@forsythtech.edu III. Summary of changes • New items: • changed committee chairs’ reporting method from annual reports to minutes of each meeting [Article 8.2d] • changed effective date of ratified amendments to Jan. 1 after ratification [Article 9.5] • changed due date for nominations for Executive Board from Aug. 31 to Aug. 1 [Article 6.7b] • required memberships to be renewed annually [Appendix II: Membership] • # # #

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