New Initiatives Subcommittee TAC Report

1. New Initiatives SubcommitteeTAC Report Tuesday, May 10th, 2011

2. Agenda • Old Business • 2011 Workshop Brainstorm/Volunteer/Assignments • Gossamer Spacecraft PC (GSPC) Program Committee Review (Cliff Willey/Tony Gross) • TAC/NIS Documentation and web storage (Melanson) • TC/PC Chair handbook plan of attack • TC Newsletter Status and Articles Brainstorm (Melanson/Halliwell) • Technology Survey and Recommendations – Deferred (Williams) • Contact List for all TCs and PCs in TAC (Andersen) • Name Change for Software Systems TC (Melanson) • New Business • Session Chair Guidelines • Professional Interest Codes Discussion and potential activity

3. 2011 Workshop – Conference Strategies • Revitalizing conferences – ideas, brainstorming, procedures and norms • Adding value • Drawing more participants • Alternate delivery methods and models • Linked to membership growth… • Funding conferences • Exhibits • developing and institutionalizing change – how do you change and institutionalize the new ideas. Return to Agenda

4. 2011 Workshop – Conference Strategies • Concept is working inside TAC along with publications, exhibits and staff to hold a strategy session to begin longer range view of where conferences need to be in 10-15 years and a roadmap of how to get there • Demetri identified nearer term new conferences that should be areas to develop content/approaches • Areas like sponsorship, joint meetings, globalization should be considered in planning • Forum Concept Return to Agenda

5. 2011 Workshop – Conference Strategies • Action Plan: • Nominally structured around previous workshops • Upfront briefing/challenges – develop call to action • Review current thoughts and efforts to reinvigorate conferences • Solicit brainstorming ideas ahead of time? • Work a few ideas down to action plans and volunteers • Volunteers: • DimitriMavris will lead • Mark Melanson will support Return to Agenda

6. TC/PC Processes and Procedures Updates and Plan forward (Melanson) • TC/PC Chair handbook plan of attack • Laura provided outline and began edits of handbook • Will provide to NIS for follow up and additional edits • Target is to have it cleaned up for January training

7. TAC Newsletter status • Need further ideas for articles and volunteers to write them • TAC funds – what they are and how to use them (written and available now) • Update your data! (Email, interest codes): yesterday email from AIAA • What drives conference reg fees • Membership upgrades • Session Chairing guidelings • ScholarOne Evolution (KC) • Next Addition: June

8. Moderating a Conference SessionThe Important Role of the Session ChairFrom: “Short Road to Great Presentations” byPeter & Cheryl Reimoldwith special thanks to MST TC

9. Discussion • General agreement that these guidelines would be useful • Nancy Andersen will work it to completion and submittal to NIS/TAC for approval • May provide training session at ASM if needed/desired

10. Professional Interest Codes (PICS) • General discussion of idea only; no action or planning • PICs • Have not been reviewed in many years • Miss many areas of the business • Are aligned with current TC’s • Possible work to review/reorganize/change • Complications • Integrated into various AIAA areas such as membership upgrades, other areas???